MC1070847 – Sharing with Copilot summary – Now supporting PowerPoint, Excel, PDFs, Images, .txt, and protected files (archived)

Product:

Copilot, Microsoft 365 Apps, OneDrive, Purview Information Protection, SharePoint

Platform:

Online, US Instances, Web, World tenant

Status:

Launched

Change type:

New feature, User impact, Admin impact

Links:

490156

Details:

Summary:
Sharing with Copilot summary now supports more file types, including PowerPoint, Excel, PDFs, images, and text files, as well as protected files. These enhancements will roll out from mid-May to mid-June 2025. Users can generate file summaries via the Copilot button, included in share notification emails.

Details:
We're excited to announce two major enhancements to sharing files with Copilot Summary:
Broader file types and endpoint support: Sharing with Copilot summary now supports more file types, including PowerPoint web, Excel web, PDF, images, and text (.txt) files, across OneDrive web, SharePoint Document Library, and M365 File Previewer.
Support for protected files: Files labeled as protected or confidential can now be summarized. This is especially valuable for customers that apply a default sensitive label to all documents, enabling them to use this feature while keeping data protected at all times.
These enhancements represent a significant step forward in broadening access to capabilities and making sharing more collaborative and impactful in daily collaboration.
This message is associated with Microsoft 365 Roadmap ID 490156

[When this will happen:]
General Availability (Worldwide, GCC): We will begin rolling out mid-May 2025 and expect to complete by mid-June 2025.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2025-05-10

updated:
2025-05-10

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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Pictures

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summary for non-techies**

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Direct effects for Operations**

Increased User Confusion
With the introduction of new file types and the ability to summarize protected files, users may experience confusion regarding which files can be summarized and how to use the new features effectively, leading to potential misuse or underutilization of the tool.
   - roles: End Users, Training Coordinators
   - references: https://www.microsoft.com/microsoft-365/roadmap?rtc=1%26filters%3D&searchterms=490156

Data Security Risks
The ability to summarize protected files may inadvertently lead to sensitive information being exposed if users do not fully understand the implications of sharing summaries of confidential documents, potentially violating data protection policies.
   - roles: Data Protection Officers, Compliance Managers
   - references: https://www.microsoft.com/microsoft-365/roadmap?rtc=1%26filters%3D&searchterms=490156

Configutation Options**

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Data Protection**

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IT Security**

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explanation for non-techies**

Imagine you're organizing a big event and you have a lot of different materials to share with your team, like PowerPoint presentations, Excel spreadsheets, PDFs, images, and text notes. Previously, if you wanted to give everyone a quick overview of each document, you might have had to write a summary yourself or explain it in a meeting. This could be time-consuming and prone to missing key points.

Now, think of Copilot as your personal assistant who can quickly read through all these documents and provide concise summaries for you. With the new updates, Copilot can handle a wider variety of file types, including PowerPoint, Excel, PDFs, images, and text files. It's like having an assistant who can not only read but also understand different languages of documents, giving you a quick summary of each one.

Moreover, even if some of your documents are labeled as confidential or protected, Copilot can still summarize them without compromising their security. It's similar to having a trusted assistant who can handle sensitive information discreetly, ensuring that privacy is maintained while still providing you with the information you need.

When you share these documents with your team via platforms like OneDrive or SharePoint, Copilot can automatically include these summaries in the notification emails. This means everyone gets a quick overview without having to open each file individually, much like receiving a brief agenda before a meeting that highlights the key points.

These changes make it easier for teams to collaborate and stay informed, streamlining the process of sharing and understanding information across different formats.