MC1061104 – Microsoft Teams Premium: Moderator-governed meetings for information barrier compliance (archived)

Product:

Purview, Purview Communication Compliance, Purview Information Barriers, Teams, Teams Premium, Windows

Platform:

Android, iOS, Mac, Online, Web, Windows Desktop, World tenant

Status:

Launched

Change type:

New feature, User impact, Admin impact

Links:

486833

Details:

Summary:
Microsoft Teams Premium will introduce a moderated meeting template for secure collaboration between users separated by information barriers. Meetings require a designated moderator for compliance, and attendees wait in the lobby until the moderator joins. This feature, available for various Teams platforms, requires IB v2 configuration and a Teams Premium license for organizers. Rollout starts in May 2025.

Details:
Coming soon: A new moderated meeting template for organizers with a Microsoft Teams Premium license and tenants that are enabled for Information Barriers (IB) will enable secure collaboration between users separated by information barriers (also known as ethical walls) under strict compliance oversight. With this capability, meetings involving participants from restricted groups can proceed only when a designated meeting moderator-assigned by the compliance department-is present. Meeting attendees must wait in the lobby until the moderator joins the meeting. Attendees can chat during the meeting only when the meeting moderator is present. If the last moderator leaves the meeting, the meeting automatically ends. These features ensure real-time compliance monitoring and maintain regulatory integrity during sensitive cross-barrier interactions.
Organizers must have a Teams Premium license and the tenant must be enabled for Information Barriers. Attendees can have a Microsoft Teams license (not premium).
This message applies to Teams for Windows desktop, Teams for Mac desktop, Teams for the web, and Teams for iOS/Android.
This message is associated with Microsoft 365 Roadmap ID 486833.
NOTE: To successfully use this feature, you must configure IB v2 for your tenant. To schedule a meeting in which a user invites people from conflicting barriers, the meeting organizer will need a Teams Premium license.
[When this will happen:]
Targeted Release: We will begin rolling out late May 2025 and expect to complete by mid-May 2025.
General Availability (Worldwide): We will begin rolling out end of June 2025 and expect to complete by mid-July 2025.

Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release

Created:
2025-04-24

updated:
2025-04-24

Task Type

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Docu to Check

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MS How does it affect me

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summary for non-techies**

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Direct effects for Operations**

Meeting Access Delays
Attendees will experience delays in joining meetings as they must wait in the lobby until the moderator joins, potentially disrupting workflow and collaboration.
   - roles: End Users, Meeting Organizers
   - references: https://learn.microsoft.com/purview/information-barriers-edit-segments-policies" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/purview/information-barriers-edit-segments-policies, https://techcommunity.microsoft.com/blog/microsoft-security-blog/information-barriers-v2-is-now-generally-available-for-all-new-onboarding-custom/3757781 " target="_blank" rel="nofollow noopener noreferrer">https://techcommunity.microsoft.com/blog/microsoft-security-blog/information-barriers-v2-is-now-generally-available-for-all-new-onboarding-custom/3757781

Compliance Risks
Without proper configuration and training, there is a risk of non-compliance if meetings are held without a designated moderator, leading to potential regulatory issues.
   - roles: Compliance Officers, IT Administrators
   - references: https://learn.microsoft.com/purview/information-barriers-edit-segments-policies" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/purview/information-barriers-edit-segments-policies, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=486833

User Frustration
Users may become frustrated with the inability to chat or interact in meetings without the moderator present, impacting user experience and engagement.
   - roles: End Users, Meeting Organizers
   - references: https://techcommunity.microsoft.com/blog/microsoft-security-blog/information-barriers-v2-is-now-generally-available-for-all-new-onboarding-custom/3757781, https://learn.microsoft.com/purview/information-barriers-edit-segments-policies" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/purview/information-barriers-edit-segments-policies

Configutation Options**

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Opportunities**

Enhanced Compliance Training for Moderators
Implementing a structured training program for moderators to ensure they understand compliance requirements and the importance of their role in meetings. This will help maintain regulatory integrity and improve the overall effectiveness of moderated meetings.
   - next-steps: Develop training materials and schedule sessions for compliance teams and moderators. Monitor feedback and adjust the training as necessary.
   - roles: Compliance Officers, Team Managers, IT Administrators
   - references: https://learn.microsoft.com/purview/information-barriers-edit-segments-policies" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/purview/information-barriers-edit-segments-policies, https://techcommunity.microsoft.com/blog/microsoft-security-blog/information-barriers-v2-is-now-generally-available-for-all-new-onboarding-custom/3757781 " target="_blank" rel="nofollow noopener noreferrer">https://techcommunity.microsoft.com/blog/microsoft-security-blog/information-barriers-v2-is-now-generally-available-for-all-new-onboarding-custom/3757781

Integration with Existing Compliance Tools
Explore the possibility of integrating the new moderated meeting feature with existing compliance and monitoring tools to streamline processes and enhance data reporting capabilities.
   - next-steps: Conduct a needs assessment with stakeholders to identify existing tools and workflows. Collaborate with IT and compliance teams to develop integration plans.
   - roles: IT Administrators, Compliance Officers, Project Managers
   - references: https://learn.microsoft.com/purview/information-barriers-edit-segments-policies" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/purview/information-barriers-edit-segments-policies, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=486833

Feedback Mechanism for Continuous Improvement
Establish a feedback mechanism for users to report their experiences with moderated meetings, which can be used to identify areas for improvement and optimize the user experience.
   - next-steps: Create a survey or feedback form to be distributed after moderated meetings. Analyze feedback regularly and implement changes based on user suggestions.
   - roles: Team Managers, User Experience Researchers, Compliance Officers
   - references: https://techcommunity.microsoft.com/blog/microsoft-security-blog/information-barriers-v2-is-now-generally-available-for-all-new-onboarding-custom/3757781, https://learn.microsoft.com/purview/information-barriers-edit-segments-policies" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/purview/information-barriers-edit-segments-policies

Potentional Risks**

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Data Protection**

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IT Security**

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explanation for non-techies**

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