check before: 2025-04-01
Product:
Copilot, Outlook, Teams, Windows
Platform:
Online, Web, World tenant
Status:
Change type:
Feature update, User impact, Admin impact
Links:
Details:
Summary:
Microsoft Teams is introducing a new calendar feature that integrates with Outlook and Teams, including innovations like Microsoft Copilot and Microsoft Places. The rollout starts in April 2025 for Targeted Release and May 2025 for General Availability. Users can toggle between the new and classic calendars. No admin action is required.
Details:
The new Microsoft Teams calendar combines rich productivity features and the latest innovations, like Microsoft Copilot and Microsoft Places, to help users collaborate seamlessly from anywhere. The new calendar is designed to be familiar and reliable, as it's one unified calendar that works across new Outlook for Windows, Outlook on the web, Places, and Teams. With this update, users will see the "New calendar" toggle at the top right of the calendar app in Teams. New calendar is on by default, and users can toggle it off to return to the classic calendar.
[When this will happen:]
Targeted Release: We will begin rolling out early April 2025 and expect to complete by late April 2025.
General Availability (Worldwide): We will begin rolling out early May 2025 and expect to complete by late May 2025.
Change Category:
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Scope:
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Release Phase:
Created:
2025-03-26
updated:
2025-03-26
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
User Interface Confusion
Users may experience confusion due to the sudden change in the calendar interface, leading to potential disruptions in scheduling and collaboration.
- roles: End Users, Team Leaders
- references: https://support.microsoft.com/office/get-started-with-the-new-calendar-in-microsoft-teams-98f3b637-5da2-43e2-91b3-f312ab3e4dc5
Reduced Productivity
The introduction of a new calendar feature without prior training or preparation may lead to reduced productivity as users adapt to the new functionalities.
- roles: End Users, Project Managers
- references: https://support.microsoft.com/office/get-started-with-the-new-calendar-in-microsoft-teams-98f3b637-5da2-43e2-91b3-f312ab3e4dc5
Increased Support Requests
The change may lead to an increase in support requests from users who are unfamiliar with the new calendar features, straining IT support resources.
- roles: IT Support Staff, Help Desk Agents
- references: https://support.microsoft.com/office/get-started-with-the-new-calendar-in-microsoft-teams-98f3b637-5da2-43e2-91b3-f312ab3e4dc5
Configutation Options**
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Opportunities**
Enhanced Collaboration Features
The new calendar integrates Microsoft Copilot, which can assist users in scheduling meetings, finding availability, and suggesting optimal meeting times based on participants' schedules. This can significantly enhance productivity and collaboration across teams.
- next-steps: Train users on how to utilize Microsoft Copilot effectively for scheduling and managing meetings. Create documentation or tutorials to guide users in maximizing the new features.
- roles: Project Managers, Team Leaders, Administrative Staff
- references: https://support.microsoft.com/office/get-started-with-the-new-calendar-in-microsoft-teams-98f3b637-5da2-43e2-91b3-f312ab3e4dc5
Streamlined Meeting Management
The integration of Microsoft Places within the new calendar allows for better management of in-person and hybrid meetings, helping users to find available meeting spaces and schedule accordingly, reducing the hassle of coordinating logistics.
- next-steps: Evaluate the current meeting space utilization and create a strategy to leverage Microsoft Places for improved space management. Communicate the benefits to relevant teams.
- roles: Facilities Managers, HR Managers, IT Administrators
- references: https://support.microsoft.com/office/get-started-with-the-new-calendar-in-microsoft-teams-98f3b637-5da2-43e2-91b3-f312ab3e4dc5
User Adoption and Feedback Loop
Since users can opt-out of the new calendar, establishing a feedback loop will help IT understand user experiences and challenges, allowing for targeted training and support initiatives to improve user adoption.
- next-steps: Set up a survey or feedback mechanism to gather user insights on the new calendar. Use this data to adjust training programs and support resources accordingly.
- roles: IT Support Staff, User Experience Researchers, Change Management Teams
- references: https://support.microsoft.com/office/get-started-with-the-new-calendar-in-microsoft-teams-98f3b637-5da2-43e2-91b3-f312ab3e4dc5
Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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Last updated 2 days ago ago
