MC1003342 – Microsoft Purview | Endpoint Data Loss Prevention: Labeling improvement for non-Office files and PDF files (archived)

Product:

Purview, Purview Communication Compliance, Purview compliance portal, Purview Data Loss Prevention, Purview Information Protection, Windows

Platform:

Online, Web, World tenant

Status:

Launched

Change type:

New feature, User impact, Admin impact

Links:

476494

Details:

Before this rollout, users can apply a sensitivity label to a non-Office file or a PDF file in Microsoft Windows to apply protection that encapsulates the file into a .pfile file type that can verify user authorization and rights on the file. A user who needs to modify and collaborate with others on a .pfile can use Microsoft Purview Information protection (MPIP) to remove the label and protection on the .pfile, make changes, and then reapply the label and protection to the updated file.
After this rollout, Microsoft Purview Endpoint Data Loss Prevention (EDLP) will be able to simplify and protect the collaboration experience in managed Windows devices in conjunction with the MPIP client. Non-Office files and PDF files stored on managed devices will be labeled while retaining their original file types to allow a user to modify and update the file on their device. When a user copies and uploads a labeled file to a destination external to their Windows device, EDLP will help enforce the rights protection by converting the file to a .pfile for secure sharing to other users. If the other users are also protected with EDLP, they can use MPIP to remove the label on the shared files before collaborating.
This message is associated with Microsoft 365 Roadmap ID 476494.
[When this will happen:]
Public Preview: We will begin rolling out mid-March 2025 and expect to complete by mid-April 2025.
General Availability (Worldwide): We will begin rolling out mid-May 2025 and expect to complete by mid-June 2025.

Change Category:
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Scope:
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Release Phase:
General Availability, Preview

Created:
2025-02-12

updated:
2025-02-12

Public Preview Start Date

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Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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linked item details

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Pictures

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summary for non-techies**

Microsoft Purview Endpoint Data Loss Prevention (EDLP) now allows non-Office and PDF files on managed Windows devices to retain their original format for easier editing and collaboration, while still securing them as .pfiles when shared externally.

Direct effects for Operations**

File Access and Collaboration
Users may experience confusion or disruption in their workflow when transferring RMS-labeled files, as the files will be converted to .pfile format without prior notice, potentially impacting their ability to collaborate effectively.
   - roles: End Users, IT Support
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=476494

User Training and Documentation
Lack of preparation may lead to insufficient understanding of the new labeling process, resulting in increased support requests and user frustration due to unfamiliarity with the new system.
   - roles: End Users, Admins
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=476494

Data Security and Compliance
Without proper communication, users may inadvertently share sensitive information through the new .pfile format, leading to potential data breaches and compliance issues.
   - roles: Compliance Officers, Data Protection Officers
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=476494

Configutation Options**

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Opportunities**

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Potentional Risks**

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Data Protection**

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IT Security**

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Hypothetical Work Council Statement**

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DPIA Draft**

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explanation for non-techies**

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