check before: 2026-02-01
Product:
Entra, Microsoft 365 admin center, Microsoft 365 Apps, Teams
Platform:
Online, World tenant
Status:
Change type:
Admin impact, New feature, Updated message
Links:
Details:
Summary:
Microsoft Teams will introduce a new Teams External Collaboration Administrator RBAC role in early February 2026, allowing admins to manage external collaboration settings via PowerShell without full Teams admin rights. Global admins can assign this role through Microsoft Entra or Microsoft 365 admin centers. No action needed before rollout.
Details:
Updated January 30, 2026: We have updated the timeline. Thank you for your patience.
[Introduction]
We're excited to announce the rollout of a new built-in role-based access control (RBAC) role in the Microsoft Teams admin center called Teams External Collaboration Administrator. This role provides targeted administrative capabilities for managing external collaboration settings (Federation) in Teams, enabling organizations to delegate responsibilities securely without granting full Teams admin permissions.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out in early February 2026 (previously late January) and expect to complete by mid-February 2026.
Change Category:
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Scope:
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Release Phase:
Created:
2026-01-08
updated:
2026-01-31
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
Microsoft Teams is introducing the Teams External Collaboration Administrator role, allowing certain administrators to manage external collaboration without full control over Teams, using PowerShell for management, and assignable by global administrators through Microsoft Entra or the Microsoft 365 admin center.
Direct effects for Operations**
Role Mismanagement
Without proper preparation, the introduction of the new Teams External Collaboration Administrator role may lead to mismanagement of external collaboration settings, resulting in unauthorized access or data leaks.
- roles: Global Admins, IT Security Managers
- references: https://learn.microsoft.com/microsoftteams/using-admin-roles, https://learn.microsoft.com/entra/identity/role-based-access-control/permissions-reference
User Experience Disruption
If the new role is not communicated effectively, users may experience disruptions in external collaboration capabilities, leading to confusion and decreased productivity.
- roles: End Users, Team Leaders
- references: https://learn.microsoft.com/microsoftteams/using-admin-roles, https://learn.microsoft.com/entra/identity/role-based-access-control/permissions-reference
Configutation Options**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2026-01-31 | MC Messages | [Introduction]
We're excited to announce the rollout of a new built-in role-based access control (RBAC) role in the Microsoft Teams admin center called Teams External Collaboration Administrator. This role provides targeted administrative capabilities for managing external collaboration settings (Federation) in Teams, enabling organizations to delegate responsibilities securely without granting full Teams admin permissions. [When this will happen:] General Availability (Worldwide): We will begin rolling out in late January 2026 and expect to complete by mid-February 2026. | Updated January 30, 2026: We have updated the timeline. Thank you for your patience.
[Introduction] We're excited to announce the rollout of a new built-in role-based access control (RBAC) role in the Microsoft Teams admin center called Teams External Collaboration Administrator. This role provides targeted administrative capabilities for managing external collaboration settings (Federation) in Teams, enabling organizations to delegate responsibilities securely without granting full Teams admin permissions. [When this will happen:] General Availability (Worldwide): We will begin rolling out in early February 2026 (previously late January) and expect to complete by mid-February 2026. |
| 2026-01-31 | MC Title | Microsoft Teams admin center: New Teams External Collaboration Administrator role | (Updated) Microsoft Teams admin center: New Teams External Collaboration Administrator role |
| 2026-01-31 | MC Last Updated | 01/08/2026 01:51:09 | 2026-01-30T18:52:16Z |
| 2026-01-31 | MC MessageTagNames | New feature, Admin impact | Updated message, New feature, Admin impact |
| 2026-01-31 | MC Summary | Microsoft Teams will introduce a new Teams External Collaboration Administrator RBAC role by mid-February 2026, allowing admins to manage external collaboration settings via PowerShell without full Teams admin rights. Global admins can assign this role through Microsoft Entra or Microsoft 365 admin centers. No prior action is needed. | Microsoft Teams will introduce a new Teams External Collaboration Administrator RBAC role in early February 2026, allowing admins to manage external collaboration settings via PowerShell without full Teams admin rights. Global admins can assign this role through Microsoft Entra or Microsoft 365 admin centers. No action needed before rollout. |
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