check before: 2026-01-31
Product:
Exchange, Purview, Purview Communication Compliance, SharePoint
Platform:
Online, World tenant
Status:
Change type:
Feature update, Admin impact
Links:
Details:
Summary:
Starting January 31, 2026, admins must use Exchange Online PowerShell v3.9.0+ and include the -EnableSearchOnlySession parameter with Connect-IPPSession to run Data Lifecycle Management cmdlets. This change enhances security and affects specific retention compliance cmdlets, with no impact on Purview portal users.
Details:
Introduction
Connectivity changes between cmdlets and Microsoft 365 services like SharePoint and Exchange now require a new parameter for improved security and modern authentication. Starting Jan 31, 2026, Admins must use Exchange Online PowerShell v3.9.0 or later and include the -EnableSearchOnlySession parameter when running Connect-IPPSession to execute Data Lifecycle Management cmdlets.
When this will happen:
Enforcement begins January 31, 2026.
Change Category:
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Scope:
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Release Phase:
Created:
2026-01-06
updated:
2026-01-06
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
PowerShell Cmdlet Compatibility
Admins may face disruptions in executing Data Lifecycle Management cmdlets if they do not update to PowerShell v3.9.0+ and include the required parameter, leading to potential delays in compliance tasks.
- roles: Compliance Admin, IT Administrator
- references: https://learn.microsoft.com/microsoft-365/compliance/data-lifecycle-management, https://learn.microsoft.com/powershell/exchange/exchange-online-powershell-v2?view=exchange-ps
Security Enhancements
Failure to implement the new security parameter may expose the organization to security vulnerabilities, as the cmdlets will not function as intended, potentially leading to unauthorized access to sensitive data.
- roles: Security Officer, Compliance Admin
- references: https://learn.microsoft.com/microsoft-365/compliance/data-lifecycle-management, https://learn.microsoft.com/powershell/module/exchangepowershell/connect-ippsession?view=exchange-ps
Operational Efficiency
Without preparation, the change may lead to operational inefficiencies as admins may be unable to execute necessary compliance policies, resulting in potential data retention issues.
- roles: IT Administrator, Data Governance Officer
- references: https://learn.microsoft.com/powershell/module/exchangepowershell/new-retentioncompliancepolicy?view=exchange-ps, https://learn.microsoft.com/powershell/module/exchangepowershell/set-retentioncompliancepolicy?view=exchange-ps
Configutation Options**
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Opportunities**
Automated Script Updates
To ensure compliance with the new cmdlet requirements, automating the update of existing PowerShell scripts to include the -EnableSearchOnlySession parameter can streamline administrative tasks and reduce human error. This will enhance operational efficiency and ensure that all scripts are compliant with the upcoming changes.
- next-steps: Identify all existing scripts that utilize Data Lifecycle Management cmdlets, then develop a script or tool to automate the addition of the -EnableSearchOnlySession parameter to these scripts. Test the updated scripts in a controlled environment before full deployment.
- roles: IT Administrators, Compliance Officers
- references: https://learn.microsoft.com/powershell/module/exchangepowershell/new-retentioncompliancepolicy?view=exchange-ps, https://learn.microsoft.com/powershell/module/exchangepowershell/set-retentioncompliancepolicy?view=exchange-ps
Training and Knowledge Sharing
Providing training sessions or materials for IT admins on the new PowerShell version and the required changes can improve user experience and reduce the likelihood of errors during the transition. Ensuring that all relevant personnel are informed and capable of adapting to the changes will enhance overall compliance and operational effectiveness.
- next-steps: Develop training materials and schedule sessions for IT staff. Include practical examples of the new cmdlet usage and the implications of the changes. Ensure that all IT staff complete the training before the enforcement date.
- roles: IT Administrators, Training Coordinators
- references: https://learn.microsoft.com/powershell/exchange/exchange-online-powershell-v2?view=exchange-ps
Enhanced Security Protocols
Implementing additional security protocols alongside the required PowerShell updates can further protect sensitive data managed through Data Lifecycle Management. This includes reviewing and enhancing authentication methods and ensuring that all scripts adhere to best security practices.
- next-steps: Conduct a security audit of current PowerShell scripts and authentication methods. Implement multi-factor authentication and review access permissions for users executing these cmdlets. Update security policies to reflect the new requirements and best practices.
- roles: IT Security Officers, Compliance Officers
- references: https://learn.microsoft.com/microsoft-365/compliance/data-lifecycle-management
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
Imagine you're managing a library, and you've recently installed a new security system to protect the books. This system requires librarians to use a special key to access certain sections of the library. In the world of IT, something similar is happening with Microsoft Purview's Data Lifecycle Management tools.
Starting January 31, 2026, IT administrators will need to use a specific version of a tool called Exchange Online PowerShell (version 3.9.0 or later) to access certain data management features. Think of this as needing the latest version of a library key to access new security features. Additionally, they must use a new "key" or parameter called -EnableSearchOnlySession when they connect to these tools. This is like having to press a new button on the security system to unlock a section of the library.
This change is aimed at enhancing security, much like upgrading a library's security system to protect valuable books. It specifically affects how administrators manage data retention policies, which are rules that determine how long certain data is kept. However, for those who use the Purview portal, which is like an online catalog of the library, there won't be any noticeable changes.
For organizations, this means updating any scripts or processes that currently manage data retention to include this new "key" or parameter. It's also important to ensure that the latest version of the tool is being used, much like ensuring all librarians have the updated key to access the library's new security features.
This change doesn't impact compliance requirements, but it's always a good idea to review any new procedures to ensure they align with your organization's policies. By preparing now, you can ensure a smooth transition when the new security measures take effect.
** AI generated content. This information must be reviewed before use.
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Last updated 1 month ago ago
