check before: 2025-09-18
Product:
SharePoint
Platform:
Online, World tenant
Status:
Change type:
New feature, Admin impact
Links:
Details:
Summary:
SharePoint Site Lifecycle Management now supports custom site inclusion via CSV upload of up to 10,000 URLs for precise policy enforcement. The inactivity period setting moved to the Configuration page. This feature is available worldwide by default, requiring no extra setup. Admins should prepare CSV files and update documentation accordingly.
Details:
[Introduction]
We're introducing custom site inclusion for Site Lifecycle Management (SLM) policies in SharePoint. This new capability gives you greater control over which sites are governed by SLM, enabling more precise and flexible retention strategies based on your organization's needs.
[When this will happen:]
General Availability (Worldwide): Available now
Change Category:
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Scope:
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Release Phase:
Created:
2025-09-18
updated:
2025-09-18
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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summary for non-techies**
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Direct effects for Operations**
Inadequate Policy Enforcement
Without proper preparation, admins may upload incorrect or duplicate URLs in the CSV file, leading to improper policy enforcement and potential data loss or retention issues.
- roles: Microsoft 365 Admins, SharePoint Admins
- references: https://techcommunity.microsoft.com/t5/sharepoint-developer-blog/sharepoint-site-lifecycle-management-custom-site-inclusion/ba-p/3701230
User Experience Disruption
If the inactivity period setting is not properly communicated, users may experience unexpected site deactivations or retention policy applications, leading to confusion and frustration.
- roles: End Users, SharePoint Admins
- references: https://techcommunity.microsoft.com/t5/sharepoint-developer-blog/sharepoint-site-lifecycle-management-custom-site-inclusion/ba-p/3701230
Configutation Options**
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Data Protection**
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explanation for non-techies**
SharePoint's Site Lifecycle Management (SLM) has introduced a new feature that allows for custom site inclusion through a CSV upload. This means that administrators can now upload a list of up to 10,000 SharePoint site URLs to specify which sites should be governed by SLM policies. Think of it like creating a guest list for a large event. Instead of managing everyone who might show up, you prepare a list of exactly who is invited, ensuring that only those people are included in your plans.
This feature is designed to give organizations more control over their SharePoint sites, allowing them to tailor retention strategies to their specific needs. For example, if your organization has certain projects or departments that require different retention policies, you can now easily include those specific sites in your policy scope by uploading a CSV file with their URLs.
The process is straightforward. You prepare a CSV file, which is essentially a simple spreadsheet, listing the URLs of the SharePoint sites you want to include. It's important to ensure that these URLs are correct and belong to your organization's domain, much like double-checking addresses on your event invitations to ensure they lead to the right place.
Another change is the relocation of the inactivity period setting, which has moved from the Scope page to the Configuration page. This is akin to rearranging your workspace for better efficiency, placing tools where they are most needed during your workflow.
This feature is available worldwide and requires no additional setup, making it easy for administrators to implement. It's like having a new tool in your toolkit that’s ready to use right out of the box. To make the most of this feature, administrators should prepare their CSV files and update any internal documentation to reflect these new options.
Overall, this update provides a more precise way to manage SharePoint sites, ensuring that policies are applied exactly where they are needed, much like tailoring a suit to fit perfectly.
** AI generated content. This information must be reviewed before use.
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