MC1148543 – (Updated) Microsoft Teams: Collaborative Notes in Chats

Product:

Microsoft 365 admin center, Microsoft Loop, Teams

Platform:

Online, Web, Windows Desktop, World tenant

Status:

Rolling out

Change type:

New feature, Updated message, User impact

Links:

498159

Details:

Summary:
Microsoft Teams will introduce Collaborative Notes in group chats, enabling real-time co-creation of notes, agendas, and action items via a new Notes tab. Rollout starts late September 2025 for Targeted Release and early November 2025 for General Availability. The feature is on by default and manageable via Teams Admin Center or PowerShell.

Details:
Updated December 11, 2025: We have updated the timeline. Thank you for your patience.
Introduction
We're introducing Teams Collaborative Notes (powered by Loop) in group chats across desktop and web experiences. This feature enables users to co-create and edit notes, agendas, and action items directly within the Teams chat interface, enhancing real-time collaboration without switching contexts.
This message is associated with Roadmap ID 498159.
When this will happen
Targeted Release: Rollout begins late September (previously early September) and completes by late October 2025 (previously early October).
General Availability: Rollout begins early November 2025 (previously early October) and completes by end of January 2026 (previously mid-November 2025).

Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release

Created:
2025-09-06

updated:
2025-12-12

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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linked item details

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summary for non-techies**

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Direct effects for Operations**

User Confusion
Users may be confused about the new Notes tab and its functionalities, leading to decreased productivity as they learn to navigate the new feature.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=498159

Increased Support Requests
The introduction of Collaborative Notes without prior training may lead to an increase in support requests as users encounter issues or have questions about the new feature.
   - roles: IT Support, Help Desk Staff
   - references: https://learn.microsoft.com/powershell/module/microsoftteams/set-csteamsmessagingconfiguration?view=teams-ps#-messagingnotes

Collaboration Disruption
If users are not prepared for the change, it may disrupt ongoing collaborations as they adjust to the new interface and functionalities, potentially leading to missed deadlines.
   - roles: Project Managers, Collaborative Teams
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=498159

Data Management Issues
Without proper preparation, users may inadvertently misuse the new feature, leading to disorganized notes and action items that could affect project tracking and accountability.
   - roles: Project Managers, Team Members
   - references: https://learn.microsoft.com/powershell/module/microsoftteams/set-csteamsmessagingconfiguration?view=teams-ps#-messagingnotes

Resistance to Change
Users may resist adopting the new feature if they are not adequately informed or trained, leading to underutilization of the tool and missed opportunities for enhanced collaboration.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=498159

Configutation Options**

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Opportunities**

Enhanced Collaboration Tools
The introduction of Collaborative Notes in Teams allows for real-time co-creation of notes, which can significantly improve meeting efficiency and project management. This feature can streamline the documentation process during discussions, reducing the need for follow-up emails and separate note-taking applications.
   - next-steps: Encourage teams to adopt Collaborative Notes by providing training sessions and creating guidelines on how to effectively use this feature during meetings. Monitor usage and gather feedback to optimize its implementation.
   - roles: Project Managers, Team Leaders, Administrative Staff
   - references: https://learn.microsoft.com/microsoftteams/collaborative-notes, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=498159

Improved Task Management
With the ability to create agendas and action items directly in the chat, teams can better track tasks and responsibilities. This integration can help ensure accountability and clarity on next steps, as all members can see and edit the same document in real-time.
   - next-steps: Integrate the use of Collaborative Notes into existing project management workflows. Consider developing a standardized format for notes and action items to ensure consistency across teams.
   - roles: Project Managers, Operations Managers, Team Leaders
   - references: https://learn.microsoft.com/microsoftteams/collaborative-notes, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=498159

Streamlined IT Administrative Tasks
The management of Collaborative Notes through the Teams Admin Center or PowerShell can simplify administrative tasks related to communication tools. This can lead to more efficient management of user settings and compliance, as well as reduced time spent on troubleshooting communication issues.
   - next-steps: Provide training for IT staff on how to manage Collaborative Notes settings effectively. Regularly review and update administrative procedures to incorporate new features and best practices.
   - roles: IT Administrators, Compliance Officers, System Administrators
   - references: https://learn.microsoft.com/powershell/module/microsoftteams/set-csteamsmessagingconfiguration?view=teams-ps#-messagingnotes, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=498159

Potentional Risks**

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IT Security**

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explanation for non-techies**

Microsoft Teams is introducing a new feature called Collaborative Notes, which will allow users to work together on notes, agendas, and action items directly within group chats. Imagine you're in a meeting with colleagues, and instead of taking notes separately and then sharing them later, you can all jot down ideas and tasks in real-time on a shared notepad that everyone can see and edit. This is similar to how you might use a shared Google Doc where everyone can type and make changes at the same time, but now it's built right into your Teams chat.

This feature will be available to everyone using Teams, and you won't need to download or install anything new. It's like getting a new tool in your toolbox without having to go to the store to buy it. You'll see a new "Notes" tab in your group chats where you can start using these collaborative tools.

For those managing Teams, you can control whether this feature is available to your organization through the Teams Admin Center. Think of it like having a switchboard where you can turn on or off different features based on what your team needs. If you decide that Collaborative Notes isn't right for your team, you can disable it at the organizational level.

There's no need to worry about compliance issues with this new feature, but it's always a good idea to review how it fits with your organization's policies. As with any new tool, it might be helpful to update your internal training materials so everyone knows how to make the most of this new capability.