MC1127223 – Viva Learning: data export reporting now available (archived)

Product:

Microsoft 365 admin center, Microsoft 365 Apps, Microsoft Viva, Microsoft Viva Learning

Platform:

Online, Windows Desktop, World tenant

Status:

Launched

Change type:

New feature

Links:

468889

Details:

Summary:
Viva Learning now offers data export reporting with six CSV files for detailed activity insights. Rolling out from mid-July to late July 2025, a new Data export tab will appear in the admin center. Access is managed via Microsoft 365 groups with no compliance issues identified.

Details:
Introduction
We're introducing a new data export capability in Viva Learning to help organizations gain deeper insights into learning engagement. This update enables you to export detailed activity data across both Viva Learning and Academy via six CSV files, providing greater visibility into learning trends and usage. This message is associated with Microsoft 365 Roadmap ID 468889.
When this will happen
We will begin rolling out to Targeted Release in mid-July 2025 and expect to complete by late July 2025. General Availability rollout will begin in late July 2025 and is expected to complete by the end of July 2025.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2025-08-02

updated:
2025-08-02

Public Preview Start Date

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Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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summary for non-techies**

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Direct effects for Operations**

Data Access Issues
Without proper preparation, users may face access issues to the new data export feature, leading to delays in obtaining necessary insights for learning engagement.
   - roles: Admins, Data Analysts
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=468889

User Experience Disruption
If the new reporting feature is rolled out without adequate training or communication, users may struggle to navigate the new Data export tab, resulting in frustration and decreased productivity.
   - roles: End Users, Training Coordinators
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=468889

Configutation Options**

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Data Protection**

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explanation for non-techies**

Viva Learning, a part of Microsoft 365, is introducing a new feature that allows organizations to export detailed reports on learning activities. Think of it like getting a detailed receipt from a grocery store that shows not just what you bought, but also when and how often you bought it. This new feature will let companies see how their employees are engaging with learning materials, similar to how a store manager might analyze customer purchasing patterns to understand shopping habits.

Starting in mid-July 2025, administrators will notice a new "Data export" tab in the Viva Learning admin center. This is like adding a new section to your store's management system where you can pull detailed reports. These reports will come in the form of six CSV files, which are like digital spreadsheets, showing detailed data on how learning resources are being used. This can help organizations understand trends and make informed decisions about their learning programs.

The process of accessing these reports is straightforward. It uses Microsoft 365 groups to manage who can see the reports, much like how a store manager might decide which employees can access certain areas of the store. There are no new compliance issues with this feature, so it's like adding a new product to your store's inventory without needing any special permits.

Organizations don't need to make any changes to start using this feature, but it's a good idea to review who currently has access to reports to ensure the right people can see the new data. This is similar to checking who has keys to the store to make sure only authorized personnel can enter.

Overall, this update aims to provide organizations with better insights into their learning programs, helping them to tailor their offerings and improve employee engagement.