check before: 2025-06-30
Product:
OneDrive, SharePoint, Teams
Platform:
Online, US Instances, World tenant
Status:
Change type:
Admin impact, Retirement
Links:
Details:
Summary:
Microsoft Teams will retire the recording initiator policy by June 30, 2025. Recordings will default to the meeting organizer's OneDrive. The fallback sequence will be Organizer -> Co-organizer(s) -> Initiator -> Async Media Storage. No action is required, but proactive adjustments are recommended. More information is available in the provided links.
Details:
We are writing to inform you about an upcoming change regarding the MeetingInitiator value in the MeetingRecordingOwnership from PowerShell. Starting June 30, 2025, recording initiator policy will be retired. By default, recordings will be saved to the meeting organizer's OneDrive without needing MeetingRecordingOwnership setting.
MeetingInitiator value will be retired.
MeetingRecordingOwnership setting will be retired.
[When this will happen:]
June 30, 2025
Change Category:
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Scope:
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Release Phase:
Created:
2025-05-31
updated:
2025-05-31
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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summary for non-techies**
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Direct effects for Operations**
Loss of Recording Ownership Clarity
Without preparation, users may be confused about who owns the meeting recordings, leading to potential disputes over access and permissions.
- roles: Meeting Organizers, Co-organizers
- references: https://learn.microsoft.com/microsoftteams/tmr-meeting-recording-change, https://support.microsoft.com/en-us/office/meeting-options-in-microsoft-teams-53261366-dbd5-45f9-aae9-a70e6354f88e
Increased Risk of Data Loss
If the meeting organizer does not have a OneDrive account, recordings may not be saved properly, risking data loss.
- roles: Meeting Organizers, IT Administrators
- references: https://learn.microsoft.com/microsoftteams/teams-recording-policy, https://learn.microsoft.com/microsoftteams/tmr-meeting-recording-change
" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/microsoftteams/tmr-meeting-recording-change
User Experience Disruption
Users may experience disruptions in accessing recordings if they are not aware of the new ownership structure, leading to frustration.
- roles: End Users, Meeting Participants
- references: https://learn.microsoft.com/microsoftteams/tmr-meeting-recording-change, https://support.microsoft.com/en-us/office/meeting-options-in-microsoft-teams-53261366-dbd5-45f9-aae9-a70e6354f88e
Compliance Issues
Changes in recording ownership may lead to compliance issues if users are not informed about the new policies, especially regarding data retention and access.
- roles: Compliance Officers, IT Administrators
- references: https://learn.microsoft.com/microsoftteams/teams-recording-policy, https://learn.microsoft.com/microsoftteams/tmr-meeting-recording-change
" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/microsoftteams/tmr-meeting-recording-change
Training and Support Overload
The transition may create a need for additional training and support for users, overwhelming IT support teams if not managed proactively.
- roles: IT Support Staff, Training Coordinators
- references: https://learn.microsoft.com/microsoftteams/tmr-meeting-recording-change, https://support.microsoft.com/en-us/office/meeting-options-in-microsoft-teams-53261366-dbd5-45f9-aae9-a70e6354f88e
Configutation Options**
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Potentional Risks**
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IT Security**
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explanation for non-techies**
Microsoft Teams is making a change to how meeting recordings are managed, and this will take effect by June 30, 2025. Imagine organizing a meeting is like hosting a dinner party. Previously, whoever pressed the "record" button was responsible for storing the recording, similar to a guest taking home the leftovers. Now, the responsibility will automatically shift to the meeting organizer, akin to the host keeping the leftovers.
With this change, recordings will be saved directly to the meeting organizer's OneDrive, even if the organizer isn't present at the meeting. This is like ensuring the host's fridge is stocked with the party leftovers, regardless of who was there to wrap them up. If the organizer doesn't have a OneDrive account, such as when using a shared mailbox, there's a backup plan. The recording will then go to a co-organizer, and if that's not possible, it will follow a sequence to ensure it's stored safely.
This new approach is designed to provide more consistent and predictable management of meeting recordings. Co-organizers will have the same editing permissions as the organizer, similar to how a co-host at a party might have access to the kitchen. This ensures that recordings are accessible and manageable by those who need them.
No immediate action is required, but it's suggested to adjust settings proactively to align with this new policy. This will allow you to benefit from the improved fallback system sooner. Think of it as updating your party planning checklist to ensure everything runs smoothly.
For more detailed information, Microsoft provides resources that explain these changes and how they can be managed effectively. This is like having a guidebook for hosting successful events, ensuring you're prepared for any scenario.
** AI generated content. This information must be reviewed before use.
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Last updated 2 months ago ago
