check before: 2025-07-01
Product:
Power Automate, SharePoint
Platform:
Online, World tenant
Status:
Change type:
Admin impact, Retirement, Updated message, User impact
Links:
Details:
Summary:
Microsoft is retiring SharePoint Alerts by July 2026, phasing out new alert creation starting January 2026 and expiring existing alerts after 30 days from October 2025. Users should transition to Power Automate or SharePoint Rules. Admins should assess impact and update training and support accordingly.
Details:
Updated October 22, 2025: We have updated the content below with Power Automate templates to assist in this transition.
Microsoft is retiring the SharePoint Alerts feature to streamline and modernize user notifications. With Power Automate, organizations can benefit from an enhanced, versatile solution that goes beyond traditional alerts, offering seamless integration across Microsoft 365 services and more.
Key Points
Major: Retirement
Timeline:
Starting from July 2025, the creation of new SharePoint Alerts will be gradually turned off for newly onboarding tenants.
Starting from October 2025, the SharePoint Alert expiration feature will be gradually activated. Once activated, any SharePoint Alert will have a validity of 30 days starting from its first run, then it will expire. Users can self-service re-enable expired SharePoint Alerts and extend their expiration for another 30 days. Re-enabling and extending SharePoint Alerts can be done by using the "Manage my alerts" list/library menu item, opening the SharePoint Alert to update, extending its expiration date and clicking OK. For more details refer to this support article.
Starting from January 2026, the creation of new SharePoint Alerts will be gradually turned off for all tenants.
Starting July 2026, Microsoft will remove the ability to use SharePoint Alerts, existing SharePoint Alerts cannot be extended anymore and will not work anymore.
Action: Review and assess impact
Change Category:
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Scope:
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Release Phase:
Created:
2025-05-14
updated:
2025-10-23
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
Retirement of SharePoint Alerts
Users will lose the ability to create and manage alerts, leading to potential delays in receiving important notifications about changes in SharePoint lists and libraries.
- roles: End Users, SharePoint Administrators
- references: https://support.microsoft.com/en-us/office/manage-view-or-delete-sharepoint-alerts-99dfb19c-9a90-4a8c-aba1-aa8c8afb0de2, https://learn.microsoft.com/en-us/sharepoint/dev/business-apps/power-automate/sharepoint-connector-actions-triggers
" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/en-us/sharepoint/dev/business-apps/power-automate/sharepoint-connector-actions-triggers
Transition to Power Automate
Without proper preparation, users may struggle to adapt to Power Automate, resulting in a lack of timely notifications and decreased productivity.
- roles: End Users, IT Support Staff
- references: https://make.powerautomate.com/templates, https://www.microsoft.com/en-us/power-platform/products/power-automate/
User Training and Support
Failure to update training materials may lead to confusion among users regarding the new notification system, impacting their ability to effectively use SharePoint.
- roles: End Users, Training Coordinators
- references: https://aka.ms/retirement/alerts/support" target="_blank" rel="nofollow noopener noreferrer">https://aka.ms/retirement/alerts/support, https://support.microsoft.com/en-us/office/create-an-alert-to-get-notified-when-a-file-or-folder-changes-in-sharepoint-e5a79e7b-a146-46da-a9ef-d65409ba8918#Pick_tab=Online
Help Desk Preparedness
If help desk staff are not adequately prepared for the transition, users may experience longer wait times for support, leading to frustration and decreased user satisfaction.
- roles: Help Desk Staff, End Users
- references: https://aka.ms/assessment/alerts, https://support.microsoft.com/en-us/office/manage-view-or-delete-sharepoint-alerts-99dfb19c-9a90-4a8c-aba1-aa8c8afb0de2
" target="_blank" rel="nofollow noopener noreferrer">https://support.microsoft.com/en-us/office/manage-view-or-delete-sharepoint-alerts-99dfb19c-9a90-4a8c-aba1-aa8c8afb0de2
Loss of Existing Alerts
Existing alerts will expire after 30 days, and without preparation, users may miss critical updates and changes in their SharePoint environment.
- roles: End Users, SharePoint Administrators
- references: https://learn.microsoft.com/en-us/sharepoint/dev/business-apps/power-automate/sharepoint-connector-actions-triggers, https://aka.ms/retirement/alerts/support" target="_blank" rel="nofollow noopener noreferrer">https://aka.ms/retirement/alerts/support
Configutation Options**
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Potentional Risks**
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IT Security**
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explanation for non-techies**
Microsoft is making a change to how notifications work in SharePoint, a tool many organizations use for collaboration and document management. By July 2026, SharePoint Alerts, which notify users about changes to files or folders, will be retired. Think of SharePoint Alerts like an old alarm clock that wakes you up when something changes in your files. Microsoft is replacing this with a more modern system called Power Automate, which is like a smart assistant that not only wakes you up but can also make coffee, play your favorite music, and adjust the lights.
Power Automate offers more flexibility and can connect with other Microsoft 365 services, making it a more powerful tool for managing notifications. This means you can create customized workflows that suit your specific needs, much like programming your smart assistant to perform multiple tasks based on your preferences.
Starting in January 2026, you won't be able to create new SharePoint Alerts, and by July 2026, existing alerts will stop working. This is similar to how a manufacturer might stop making parts for an old model of a car, encouraging you to upgrade to a newer, more efficient model.
For those who rely on SharePoint Alerts, it's important to start planning for this transition. You can begin by exploring Power Automate templates, which are like pre-set recipes for common tasks, making it easier to set up your new notification system. Alternatively, SharePoint Rules can be used for simpler tasks, much like setting up basic reminders on your phone.
Organizations should update their training materials and prepare their support teams to assist users with this change. Just as you would train staff on a new software update or a new office procedure, ensuring everyone understands how to use Power Automate will help smooth the transition.
In summary, while the retirement of SharePoint Alerts might seem like a big change, it opens up opportunities to use a more advanced and integrated system that can better meet the needs of modern workplaces.
** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-10-23 | MC Messages | Updated August 12, 2025: Turning off the creation of new SharePoint Alerts has been postponed from September 2025 to January 2026.
Microsoft is retiring the SharePoint Alerts feature to streamline and modernize user notifications. With Power Automate, organizations can benefit from an enhanced, versatile solution that goes beyond traditional alerts, offering seamless integration across Microsoft 365 services and more. Key Points Major: Retirement Timeline: Starting from July 2025, the creation of new SharePoint Alerts will be gradually turned off for newly onboarding tenants. Starting from October 2025, the SharePoint Alert expiration feature will be gradually activated. Once activated, any SharePoint Alert will have a validity of 30 days starting from its first run, then it will expire. Users can self-service re-enable expired SharePoint Alerts and extend their expiration for another 30 days. Re-enabling and extending SharePoint Alerts can be done by using the "Manage my alerts" list/library menu item, opening the SharePoint Alert to update, extending its expiration date and clicking OK. For more details refer to this support article. Starting from January 2026, the creation of new SharePoint Alerts will be gradually turned off for all tenants. Starting July 2026, Microsoft will remove the ability to use SharePoint Alerts, existing SharePoint Alerts cannot be extended anymore and will not work anymore. Action: Review and assess impact | Updated October 22, 2025: We have updated the content below with Power Automate templates to assist in this transition.
Microsoft is retiring the SharePoint Alerts feature to streamline and modernize user notifications. With Power Automate, organizations can benefit from an enhanced, versatile solution that goes beyond traditional alerts, offering seamless integration across Microsoft 365 services and more. Key Points Major: Retirement Timeline: Starting from July 2025, the creation of new SharePoint Alerts will be gradually turned off for newly onboarding tenants. Starting from October 2025, the SharePoint Alert expiration feature will be gradually activated. Once activated, any SharePoint Alert will have a validity of 30 days starting from its first run, then it will expire. Users can self-service re-enable expired SharePoint Alerts and extend their expiration for another 30 days. Re-enabling and extending SharePoint Alerts can be done by using the "Manage my alerts" list/library menu item, opening the SharePoint Alert to update, extending its expiration date and clicking OK. For more details refer to this support article. Starting from January 2026, the creation of new SharePoint Alerts will be gradually turned off for all tenants. Starting July 2026, Microsoft will remove the ability to use SharePoint Alerts, existing SharePoint Alerts cannot be extended anymore and will not work anymore. Action: Review and assess impact |
| 2025-10-23 | MC How Affect | If your organization still uses SharePoint Alerts, they will no longer function from July 2026 onwards. We recommend customers to port their SharePoint Alerts to the Power Automate platform or alternatively create a SharePoint Rule. | If your organization still uses SharePoint Alerts, they will no longer function from July 2026 onwards. We recommend customers to port their SharePoint Alerts to the Power Automate platform or alternatively create a SharePoint Rule. To help you with the transition to Power Automate the following set of Power Automate templates can be used by either browsing https://make.powerautomate.com/templates and searching for the template name or alternatively using the links. Template names and links are in the table below.
Classic Alerts ScenarioTemplates for ListsTemplates for Libraries Changes to an itemSend an email when a SharePoint list item or file is updated Anything changesImplement this by combining the "Changes to an item" and "Item created" scenario templates Someone else changes an itemSend an email for changes by others to a SharePoint list item or file Someone else changes an item created by meSend an email for changes to a SharePoint list item or file created by me Item createdSend an email when a SharePoint list item is created Send an email when a new SharePoint file is created |
| 2025-10-23 | MC Last Updated | 08/13/2025 19:32:27 | 2025-10-22T18:02:48Z |
| 2025-10-23 | MC prepare | It's recommended to update your user training content and prepare your help desk to support your organization with this retirement. SharePoint Alerts users will be notified of this feature retirement via banners in both the relevant SharePoint Online page and Alert emails and users can self-service extend the alerts they deem required.
For admins: Optionally use the Microsoft 365 Assessment tool to scan your tenants for SharePoint Alerts. Review the documentation on using Power Automate with SharePoint Online. Review the documentation on using SharePoint Rules. Note: There will not be an option to extend SharePoint Alerts beyond July 2026. Learn more: Detailed support article with additional resources. https://aka.ms/assessment/alerts https://aka.ms/retirement/alerts/support https://learn.microsoft.com/en-us/sharepoint/dev/business-apps/power-automate/sharepoint-connector-actions-triggers https://support.microsoft.com/en-us/office/create-an-alert-to-get-notified-when-a-file-or-folder-changes-in-sharepoint-e5a79e7b-a146-46da-a9ef-d65409ba8918#Pick_tab=Online https://support.microsoft.com/en-us/office/create-a-rule-to-automate-a-list-or-library-151ea008-7fa6-409b-b0bd-b04a3b3cacd5 https://support.microsoft.com/en-us/office/manage-view-or-delete-sharepoint-alerts-99dfb19c-9a90-4a8c-aba1-aa8c8afb0de2 https://www.microsoft.com/en-us/power-platform/products/power-automate/ | It's recommended to update your user training content and prepare your help desk to support your organization with this retirement. SharePoint Alerts users will be notified of this feature retirement via banners in both the relevant SharePoint Online page and Alert emails and users can self-service extend the alerts they deem required.
For admins: Optionally use the Microsoft 365 Assessment tool to scan your tenants for SharePoint Alerts. Review the documentation on using Power Automate with SharePoint Online. Review the documentation on using SharePoint Rules. Note: There will not be an option to extend SharePoint Alerts beyond July 2026. Learn more: Detailed support article with additional resources. https://aka.ms/assessment/alerts https://aka.ms/retirement/alerts/support https://learn.microsoft.com/en-us/sharepoint/dev/business-apps/power-automate/sharepoint-connector-actions-triggers https://make.powerautomate.com/galleries/public/templates/2bb23015e0a7406aa5bfaa1f42449bbe https://make.powerautomate.com/galleries/public/templates/5a848231c25c4197b7cb9f905439617a https://make.powerautomate.com/galleries/public/templates/bfb9bd0a17bb49a4abb338ec750589a0 https://make.powerautomate.com/galleries/public/templates/c6aa4b51a5c64ff493d5f6ecb10b38d4 https://make.powerautomate.com/galleries/public/templates/df8b1fb0c17e48a790df8515a1259170 https://make.powerautomate.com/templates https://support.microsoft.com/en-us/office/create-an-alert-to-get-notified-when-a-file-or-folder-changes-in-sharepoint-e5a79e7b-a146-46da-a9ef-d65409ba8918#Pick_tab=Online https://support.microsoft.com/en-us/office/create-a-rule-to-automate-a-list-or-library-151ea008-7fa6-409b-b0bd-b04a3b3cacd5 https://support.microsoft.com/en-us/office/manage-view-or-delete-sharepoint-alerts-99dfb19c-9a90-4a8c-aba1-aa8c8afb0de2 https://www.microsoft.com/en-us/power-platform/products/power-automate/ |
| 2025-08-14 | MC Last Updated | 08/12/2025 18:25:40 | 2025-08-13T19:32:27Z |
| 2025-08-14 | MC Title | SharePoint Alerts retirement | (Updated) SharePoint Alerts retirement |
| 2025-08-13 | MC Last Updated | 05/13/2025 18:32:57 | 2025-08-12T18:25:40Z |
| 2025-08-13 | MC Messages | Microsoft is retiring the SharePoint Alerts feature to streamline and modernize user notifications. With Power Automate, organizations can benefit from an enhanced, versatile solution that goes beyond traditional alerts, offering seamless integration across Microsoft 365 services and more.
Key Points Major: Retirement Timeline: Starting from July 2025, the creation of new SharePoint Alerts will be gradually turned off for newly onboarding tenants. Starting from September 2025, the creation of new SharePoint Alerts will be gradually turned off for all tenants. Starting from October 2025, the SharePoint Alert expiration feature will be gradually activated. Once activated, any SharePoint Alert will have a validity of 30 days starting from its first run, then it will expire. Users can self-service re-enable expired SharePoint Alerts and extend their expiration for another 30 days. Re-enabling and extending SharePoint Alerts can be done by using the "Manage my alerts" list/library menu item, opening the SharePoint Alert to update, extending its expiration date and clicking OK. For more details refer to this support article. Starting July 2026, Microsoft will remove the ability to use SharePoint Alerts, existing SharePoint Alerts cannot be extended anymore and will not work anymore. Action: Review and assess impact | Updated August 12, 2025: Turning off the creation of new SharePoint Alerts has been postponed from September 2025 to January 2026.
Microsoft is retiring the SharePoint Alerts feature to streamline and modernize user notifications. With Power Automate, organizations can benefit from an enhanced, versatile solution that goes beyond traditional alerts, offering seamless integration across Microsoft 365 services and more. Key Points Major: Retirement Timeline: Starting from July 2025, the creation of new SharePoint Alerts will be gradually turned off for newly onboarding tenants. Starting from October 2025, the SharePoint Alert expiration feature will be gradually activated. Once activated, any SharePoint Alert will have a validity of 30 days starting from its first run, then it will expire. Users can self-service re-enable expired SharePoint Alerts and extend their expiration for another 30 days. Re-enabling and extending SharePoint Alerts can be done by using the "Manage my alerts" list/library menu item, opening the SharePoint Alert to update, extending its expiration date and clicking OK. For more details refer to this support article. Starting from January 2026, the creation of new SharePoint Alerts will be gradually turned off for all tenants. Starting July 2026, Microsoft will remove the ability to use SharePoint Alerts, existing SharePoint Alerts cannot be extended anymore and will not work anymore. Action: Review and assess impact |
| 2025-08-13 | MC MessageTagNames | User impact, Admin impact, Retirement | Updated message, User impact, Admin impact, Retirement |
| 2025-08-13 | MC Summary | Microsoft is retiring the SharePoint Alerts feature to modernize notifications. Key dates include the gradual phase-out starting July 2025, with complete removal by July 2026. Organizations should transition to Power Automate or SharePoint Rules. Update training materials and support resources accordingly. More details are available in the provided support article. | Microsoft is retiring SharePoint Alerts by July 2026, phasing out new alert creation starting January 2026 and expiring existing alerts after 30 days from October 2025. Users should transition to Power Automate or SharePoint Rules. Admins should assess impact and update training and support accordingly. |
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