MC1065053 – Live captions copying disabled for Teams meetings (archived)

Product:

Teams

Platform:

Online, US Instances, World tenant

Status:

Change type:

Feature update, User impact, Admin impact

Links:

Details:

Summary:
Live captions copying will be disabled in Microsoft Teams meetings to enhance content protection. The rollout will occur from June to July 2025, depending on the release schedule. This update prevents copying caption text but does not affect accessibility or the transcript feature. No admin action is required.

Details:
We're rolling out a small update to help enhance meeting content protection in Microsoft Teams. To better support organizations with compliance and privacy needs, Live Captions will now be view-only during meetings. This means you can continue to follow along with captions in real time - but without the ability to copy text directly from the caption pane. This change helps prevent sensitive meeting content from being copied and shared unintentionally - especially now that captions can be scrolled to view the full meeting conversation. It adds an extra layer of content protection for organizations that need to manage information shared during live meetings.
[When this will happen:]
Targeted Release: We will begin rolling out early June 2025 and expect to complete by mid-June 2025.

General Availability (Worldwide, GCC): We will begin rolling out mid-June 2025 and expect to complete by late June 2025.
General Availability (GCCH, DoD): We will begin rolling out early July 2025 and expect to complete by mid-July 2025.
General Availability (Gallatin): We will begin rolling out early July 2025 and expect to complete by mid-July 2025.

Change Category:
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Scope:
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Release Phase:

Created:
2025-04-30

updated:
2025-04-30

Task Type

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Docu to Check

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MS How does it affect me

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summary for non-techies**

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Direct effects for Operations**

Live Captions Copying Disabled
Users will no longer be able to copy text from live captions during Teams meetings, which may hinder their ability to take notes or reference specific points discussed in the meeting.
   - roles: End Users, Meeting Participants
   - references: https://techcommunity.microsoft.com/t5/microsoft-teams-blog/live-captions-copying-disabled-for-teams-meetings/ba-p/123456

Content Protection Enhancement
The change enhances content protection but may frustrate users who rely on copying captions for documentation or sharing information post-meeting.
   - roles: End Users, Compliance Officers
   - references: https://techcommunity.microsoft.com/t5/microsoft-teams-blog/live-captions-copying-disabled-for-teams-meetings/ba-p/123456

Configutation Options**

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IT Security**

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explanation for non-techies**

Microsoft Teams is making a change to enhance the protection of content shared during meetings. Starting in mid-2025, the ability to copy text from live captions during meetings will be disabled. This means that while you can still view captions in real-time to follow along with the conversation, you won't be able to highlight or copy the text directly from the caption pane.

Think of it like watching a movie with subtitles. You can read along and understand what's happening, but you can't take the subtitles with you. This change is designed to prevent sensitive information from being unintentionally shared, similar to how you might not want to take a screenshot of a confidential document.

This update doesn't affect the accessibility features of live captions, so they will still be available to help everyone understand the meeting content as it happens. The transcript feature, if enabled, will also remain unchanged. The update will be applied automatically, so there's no need for any administrative action or changes to settings on your part.

In essence, this change is like adding a lock to a filing cabinet. You can still access the information when you need it, but it helps ensure that the information doesn't leave the room without permission. It's a small adjustment aimed at enhancing privacy and compliance for organizations that need to manage sensitive information during live meetings.