check before: 2025-05-01
Product:
Teams, Teams Premium, Windows
Platform:
Mac, Online, Web, Windows Desktop, World tenant
Status:
Feature Rollout Status Not Supported
Change type:
New feature, Updated message, User impact
Links:
Details:
Summary:
Microsoft Teams will introduce a "Who has control of production tools" option for town halls, letting organizers assign who can manage the screen, start, and end the event. Rolling out May to August 2025, this feature restricts control to designated users and is available without a Teams Premium license.
Details:
Updated August 8, 2025: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Teams: A new town hall meeting option called Who has control of production tools allows organizers to designate who can manage the screen during the event. Assigned individuals will be able to start the event, control what attendees see, and end the event, for a smoother, more organized experience.
This message applies to Teams for Windows desktop, Teams for Mac desktop, and Teams for the web.
This message is associated with Microsoft 365 Roadmap ID 487432.
[When this will happen:]
Targeted Release: We will begin rolling out mid-May 2025 and expect to complete by late May 2025.
General Availability (Worldwide): We will begin rolling out late July 2025 and expect to complete by early August 2025.
Change Category:
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Scope:
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Release Phase:
Created:
2025-04-19
updated:
2025-08-09
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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linked item details
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Pictures
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summary for non-techies**
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Direct effects for Operations**
Restricted Control in Town Halls
Post-change, only designated users can manage the screen, start, and end events, potentially leading to confusion and delays if users are unaware of their new limitations.
- roles: Organizers, Presenters
- references: https://support.microsoft.com/en-us/office/control-town-hall-production-tools-in-microsoft-teams-8a19026b-43d1-45e3-b306-35610d83e5f1?preview=true, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=487432
User Experience Disruption
Users who are accustomed to managing events may experience frustration and disruption during town halls if they are not informed about the new control settings.
- roles: Co-organizers, Presenters
- references: https://support.microsoft.com/en-us/office/control-town-hall-production-tools-in-microsoft-teams-8a19026b-43d1-45e3-b306-35610d83e5f1?preview=true, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=487432
Configutation Options**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-08-09 | MC prepare | This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation.
Before rollout, we will update this post with revised documentation. https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=487432 | This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation.
Before rollout, we will update this post with revised documentation. Additional resources: Control town hall production tools in Microsoft Teams - Microsoft Support https://support.microsoft.com/en-us/office/control-town-hall-production-tools-in-microsoft-teams-8a19026b-43d1-45e3-b306-35610d83e5f1?preview=true https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=487432 |
| 2025-08-09 | MC MessageTagNames | New feature, User impact | Updated message, New feature, User impact |
| 2025-08-09 | MC Summary | Microsoft Teams will introduce a new town hall meeting option called "Who has control of production tools," allowing organizers to designate who can manage the screen during events. This feature, rolling out in late May 2025, will be available for Windows, Mac, and web versions of Teams, and does not require a Teams Premium license. | Microsoft Teams will introduce a "Who has control of production tools" option for town halls, letting organizers assign who can manage the screen, start, and end the event. Rolling out May to August 2025, this feature restricts control to designated users and is available without a Teams Premium license. |
| 2025-08-09 | MC Last Updated | 05/16/2025 17:25:49 | 2025-08-08T21:22:03Z |
| 2025-08-09 | MC Messages | Updated May 16, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft Teams: A new town hall meeting option called Who has control of production tools allows organizers to designate who can manage the screen during the event. Assigned individuals will be able to start the event, control what attendees see, and end the event, for a smoother, more organized experience. This message applies to Teams for Windows desktop, Teams for Mac desktop, and Teams for the web. This message is associated with Microsoft 365 Roadmap ID 487432. [When this will happen:] Targeted Release: We will begin rolling out late May 2025 (previously early May) and expect to complete by late May 2025 (previously mid-May). General Availability (Worldwide): We will begin rolling out late May 2025 and expect to complete by early June 2025. | Updated August 8, 2025: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Teams: A new town hall meeting option called Who has control of production tools allows organizers to designate who can manage the screen during the event. Assigned individuals will be able to start the event, control what attendees see, and end the event, for a smoother, more organized experience. This message applies to Teams for Windows desktop, Teams for Mac desktop, and Teams for the web. This message is associated with Microsoft 365 Roadmap ID 487432. [When this will happen:] Targeted Release: We will begin rolling out mid-May 2025 and expect to complete by late May 2025. General Availability (Worldwide): We will begin rolling out late July 2025 and expect to complete by early August 2025. |
| 2025-08-09 | MC How Affect | Before this rollout, organizers, co-organizers, and presenters can bring participants on or off screen and start or end the event. After this rollout, only assigned users will have the ability to perform these actions. Organizers, co-organizers, or presenters who are not assigned can still join the event and present but will be restricted from managing the screen or starting and ending the event. Presenters who are unassigned will not be able to manage assigned users with the options Make an attendee or Remove from meeting. A clapperboard icon will appear next to the names of participants who have been granted these permissions during the event.
In Town hall meeting options, event organizers can designate which roles have control over production tools at Details > Production tools: Who has control of production tools will have three options: Organizers, co-organizers and presenters: This is the default. Organizers and co-organizers Specific people This meeting option is only available for town halls and does not require a Teams Premium license. We recommend the organizer set this option before the event starts. Limitations Who has control of production tools is not available for meetings or webinars. Users joining through older Teams versions will continue to see the existing behavior, where all organizers, co-organizers, and presenters have the ability to manage the screen. Any new events created or updated after late May 2025 will receive the new Who has control of production tools meeting option by default. This feature will be available by default for meeting organizers to configure. | Before this rollout, organizers, co-organizers, and presenters can bring participants on or off screen and start or end the event. After this rollout, only assigned users will have the ability to perform these actions. Organizers, co-organizers, or presenters who are not assigned can still join the event and present but will be restricted from managing the screen or starting and ending the event. Presenters who are unassigned will not be able to manage assigned users with the options Make an attendee or Remove from meeting. A clapperboard icon will appear next to the names of participants who have been granted these permissions during the event.
In Town hall meeting options, event organizers can designate which roles have control over production tools at Details > Production tools: Who has control of production tools will have three options: Organizers, co-organizers and presenters: This is the default. Organizers and co-organizers Specific people This meeting option is only available for town halls and does not require a Teams Premium license. We recommend the organizer set this option before the event starts. Limitations Who has control of production tools is not available for meetings or webinars. Users joining through older Teams versions will continue to see the existing behavior, where all organizers, co-organizers, and presenters have the ability to manage the screen. Any new events created or updated after late May 2025 will receive the new Who has control of production tools meeting option by default. This feature will be available by default for meeting organizers to configure. |
| 2025-08-09 | MC Title | Microsoft Teams: Specify who can manage the screen in town halls | (Updated) Microsoft Teams: Specify who can manage the screen in town halls |
| 2025-08-09 | MC End Time | 08/28/2026 09:00:00 | 2026-09-14T09:00:00Z |
| 2025-05-17 | MC Messages | Coming soon for Microsoft Teams: A new town hall meeting option called Who has control of production tools allows organizers to designate who can manage the screen during the event. Assigned individuals will be able to start the event, control what attendees see, and end the event, for a smoother, more organized experience.
This message applies to Teams for Windows desktop, Teams for Mac desktop, and Teams for the web. This message is associated with Microsoft 365 Roadmap ID 487432. [When this will happen:] Targeted Release: We will begin rolling out early May 2025 and expect to complete by mid-May 2025. General Availability (Worldwide): We will begin rolling out late May 2025 and expect to complete by early June 2025. | Updated May 16, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft Teams: A new town hall meeting option called Who has control of production tools allows organizers to designate who can manage the screen during the event. Assigned individuals will be able to start the event, control what attendees see, and end the event, for a smoother, more organized experience. This message applies to Teams for Windows desktop, Teams for Mac desktop, and Teams for the web. This message is associated with Microsoft 365 Roadmap ID 487432. [When this will happen:] Targeted Release: We will begin rolling out late May 2025 (previously early May) and expect to complete by late May 2025 (previously mid-May). General Availability (Worldwide): We will begin rolling out late May 2025 and expect to complete by early June 2025. |
| 2025-05-17 | MC Last Updated | 04/19/2025 01:53:18 | 2025-05-16T17:25:49Z |
| 2025-05-17 | MC Summary | Microsoft Teams will introduce a new town hall meeting option called "Who has control of production tools" in May 2025. This feature allows organizers to designate who can manage the screen, start, and end the event. It applies to Teams for Windows, Mac, and the web, and does not require a Teams Premium license. | Microsoft Teams will introduce a new town hall meeting option called "Who has control of production tools," allowing organizers to designate who can manage the screen during events. This feature, rolling out in late May 2025, will be available for Windows, Mac, and web versions of Teams, and does not require a Teams Premium license. |
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