check before: 2025-04-01
Product:
Teams, Windows
Platform:
Mac, Online, US Instances, Web, Windows Desktop, World tenant
Status:
In development
Change type:
New feature, Updated message, User impact
Links:
Details:
Summary:
Starting early January 2026, Microsoft Teams will let meeting participants request collaborative annotation sessions during screen sharing. Presenters can accept or deny requests. This applies to Teams desktop apps; web users can view and annotate but not initiate. Rollout requires no admin action.
Details:
Updated November 18, 2025: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen.
This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.)
This message is associated with Microsoft 365 Roadmap ID 89975.
[When this will happen:]
Targeted Release: We will begin rolling out early January 2026 (previously early December 2025) and expect to complete by mid-January 2026 (previously mid-December 2025).
General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-January 2026 (previously mid-December 2025) and expect to complete by late January 2026 (previously late December 2025).
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release (Entire Organization)
Created:
2025-02-28
updated:
2025-11-19
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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Pictures
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summary for non-techies**
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Direct effects for Operations**
User Experience Disruption
Users may experience confusion or frustration if they are not informed about the new collaborative annotation feature, leading to potential misuse or underutilization during meetings.
- roles: Meeting Participants, Presenters
- references: https://support.microsoft.com/office/use-annotation-while-sharing-your-screen-in-microsoft-teams-876ba527-7112-437e-b410-5aec7363c473, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=89975
Increased Meeting Complexity
The ability for participants to request annotations may complicate meeting dynamics, especially if presenters are unprepared to manage these requests, potentially leading to delays or interruptions.
- roles: Presenters, Meeting Organizers
- references: https://support.microsoft.com/office/use-annotation-while-sharing-your-screen-in-microsoft-teams-876ba527-7112-437e-b410-5aec7363c473, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=89975
Configutation Options**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-11-19 | MC Last Updated | 09/24/2025 21:22:35 | 2025-11-18T18:55:12Z |
| 2025-11-19 | MC Messages | Updated September 24, 2025: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early December 2025 and expect to complete by mid-December 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-December 2025 and expect to complete by late December 2025. | Updated November 18, 2025: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early January 2026 (previously early December 2025) and expect to complete by mid-January 2026 (previously mid-December 2025). General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-January 2026 (previously mid-December 2025) and expect to complete by late January 2026 (previously late December 2025). |
| 2025-11-19 | MC End Time | 02/09/2026 08:00:00 | 2026-03-02T08:00:00Z |
| 2025-11-19 | MC Summary | Starting December 2025, Microsoft Teams desktop users can request collaborative annotation sessions during screen sharing. Presenters can accept or deny requests, enabling all participants to annotate. Anonymous users cannot request. The feature rolls out automatically with no admin action needed. | Starting early January 2026, Microsoft Teams will let meeting participants request collaborative annotation sessions during screen sharing. Presenters can accept or deny requests. This applies to Teams desktop apps; web users can view and annotate but not initiate. Rollout requires no admin action. |
| 2025-09-24 | MC Last Updated | 08/27/2025 15:29:29 | 2025-09-24T21:22:35Z |
| 2025-09-24 | MC Messages | Updated August 27, 2025: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early October 2025 and expect to complete by mid-October 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-October 2025 and expect to complete by late October 2025 | Updated September 24, 2025: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early December 2025 and expect to complete by mid-December 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-December 2025 and expect to complete by late December 2025. |
| 2025-09-24 | MC End Time | 12/08/2025 08:00:00 | 2026-02-09T08:00:00Z |
| 2025-09-24 | MC Summary | Starting October 2025, Microsoft Teams desktop users can request collaborative annotation sessions during screen sharing. Presenters can accept or deny requests, enabling everyone in the meeting to annotate. Anonymous users cannot request. The feature rolls out automatically with no admin action needed. | Starting December 2025, Microsoft Teams desktop users can request collaborative annotation sessions during screen sharing. Presenters can accept or deny requests, enabling all participants to annotate. Anonymous users cannot request. The feature rolls out automatically with no admin action needed. |
| 2025-08-28 | MC Last Updated | 07/18/2025 16:22:26 | 2025-08-27T15:29:29Z |
| 2025-08-28 | MC Messages | Updated July 18, 2025: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early September 2025 and expect to complete by mid-September 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-September 2025 and expect to complete by late September 2025. | Updated August 27, 2025: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early October 2025 and expect to complete by mid-October 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-October 2025 and expect to complete by late October 2025 |
| 2025-08-28 | MC End Time | 11/10/2025 08:00:00 | 2025-12-08T08:00:00Z |
| 2025-08-28 | MC Summary | Meeting participants in Microsoft Teams will soon be able to request collaborative annotation sessions during screen sharing. This feature will roll out in September 2025 for Windows and Mac desktops. Anonymous users cannot request annotations. No admin action is required, but user notification is recommended. | Starting October 2025, Microsoft Teams desktop users can request collaborative annotation sessions during screen sharing. Presenters can accept or deny requests, enabling everyone in the meeting to annotate. Anonymous users cannot request. The feature rolls out automatically with no admin action needed. |
| 2025-07-19 | MC Last Updated | 06/13/2025 20:55:58 | 2025-07-18T16:22:26Z |
| 2025-07-19 | MC Messages | Updated June 13, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early August 2025 and expect to complete by mid-August 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-August2025 and expect to complete by late August 2025. | Updated July 18, 2025: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early September 2025 and expect to complete by mid-September 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-September 2025 and expect to complete by late September 2025. |
| 2025-07-19 | MC End Time | 10/06/2025 09:00:00 | 2025-11-10T08:00:00Z |
| 2025-07-19 | MC Summary | Meeting participants in Microsoft Teams will soon be able to request collaborative annotation sessions during screen sharing. This feature will roll out in August 2025 for Windows and Mac desktops. Anonymous users cannot request annotations. No admin action is required, but user notification is recommended. | Meeting participants in Microsoft Teams will soon be able to request collaborative annotation sessions during screen sharing. This feature will roll out in September 2025 for Windows and Mac desktops. Anonymous users cannot request annotations. No admin action is required, but user notification is recommended. |
| 2025-06-14 | MC Last Updated | 05/23/2025 16:44:48 | 2025-06-13T20:55:58Z |
| 2025-06-14 | MC Messages | Updated May 23, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early July 2025 and expect to complete by mid-July 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-July 2025 and expect to complete by late July 2025. | Updated June 13, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early August 2025 and expect to complete by mid-August 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-August2025 and expect to complete by late August 2025. |
| 2025-06-14 | MC End Time | 09/08/2025 09:00:00 | 2025-10-06T09:00:00Z |
| 2025-06-14 | MC Summary | Meeting participants in Microsoft Teams will soon be able to request collaborative annotation sessions during screen sharing. This feature will roll out in July 2025 for Windows and Mac desktop users. No admin action is required, but notifying users and updating documentation is recommended. Anonymous users cannot request annotations. | Meeting participants in Microsoft Teams will soon be able to request collaborative annotation sessions during screen sharing. This feature will roll out in August 2025 for Windows and Mac desktops. Anonymous users cannot request annotations. No admin action is required, but user notification is recommended. |
| 2025-05-24 | MC Last Updated | 04/23/2025 19:46:41 | 2025-05-23T16:44:48Z |
| 2025-05-24 | MC Messages | Updated April 23, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early June 2025 and expect to complete by mid-June 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-June 2025 and expect to complete by late June 2025. | Updated May 23, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early July 2025 and expect to complete by mid-July 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-July 2025 and expect to complete by late July 2025. |
| 2025-05-24 | MC End Time | 08/11/2025 09:00:00 | 2025-09-08T09:00:00Z |
| 2025-05-24 | MC Summary | Meeting participants in Microsoft Teams will soon be able to request collaborative annotation sessions during screen sharing. This feature will roll out in June 2025 for Windows and Mac desktop clients. Anonymous users cannot request annotations. No admin action is required, but user notification and documentation updates are recommended. | Meeting participants in Microsoft Teams will soon be able to request collaborative annotation sessions during screen sharing. This feature will roll out in July 2025 for Windows and Mac desktop users. No admin action is required, but notifying users and updating documentation is recommended. Anonymous users cannot request annotations. |
| 2025-04-24 | MC Last Updated | 03/19/2025 17:53:55 | 2025-04-23T19:46:41Z |
| 2025-04-24 | MC Messages | Updated March 19, 2025: We have updated the rollout timeline below. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early May 2025 and expect to complete by mid-May 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-May 2025 and expect to complete by late May 2025 | Updated April 23, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early June 2025 and expect to complete by mid-June 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-June 2025 and expect to complete by late June 2025. |
| 2025-04-24 | MC End Time | 07/07/2025 09:00:00 | 2025-08-11T09:00:00Z |
| 2025-04-24 | MC Summary | Meeting participants in Microsoft Teams will soon be able to request annotation sessions during screen sharing. This feature will roll out in May 2025 for Windows and Mac desktops. The presenter can accept or deny requests, and anonymous users cannot request annotations. No admin action is required. | Meeting participants in Microsoft Teams will soon be able to request collaborative annotation sessions during screen sharing. This feature will roll out in June 2025 for Windows and Mac desktop clients. Anonymous users cannot request annotations. No admin action is required, but user notification and documentation updates are recommended. |
| 2025-03-20 | MC MessageTagNames | New feature, User impact | Updated message, New feature, User impact |
| 2025-03-20 | MC Summary | Meeting participants in Microsoft Teams for Windows and Mac desktops will soon be able to request collaborative annotation sessions during screen sharing. The rollout starts in April 2025 and completes by early May 2025. No admin action is required, but users should be notified. Anonymous users cannot request annotations. | Meeting participants in Microsoft Teams will soon be able to request annotation sessions during screen sharing. This feature will roll out in May 2025 for Windows and Mac desktops. The presenter can accept or deny requests, and anonymous users cannot request annotations. No admin action is required. |
| 2025-03-20 | MC Last Updated | 02/28/2025 02:29:21 | 2025-03-19T17:53:55Z |
| 2025-03-20 | MC Messages | Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen.
This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early April 2025 and expect to complete by mid-April 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-April 2025 and expect to complete by early May 2025. | Updated March 19, 2025: We have updated the rollout timeline below. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early May 2025 and expect to complete by mid-May 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-May 2025 and expect to complete by late May 2025 |
| 2025-03-20 | MC Title | Microsoft Teams: Meeting participants can request collaborative annotation sessions | (Updated) Microsoft Teams: Meeting participants can request collaborative annotation sessions |
| 2025-03-20 | MC End Time | 06/27/2025 09:00:00 | 2025-07-07T09:00:00Z |
Last updated 3 weeks ago ago
