check before: 2025-03-01
Product:
Teams
Platform:
Mac, Online, US Instances, Windows Desktop, World tenant
Status:
Feature Rollout Status Not Supported
Change type:
Feature update, Updated message, User impact
Links:
Details:
Summary:
Microsoft Teams will send separate event invites based on participant roles—attendee, presenter, or co-organizer—allowing organizers to manage distinct invites for town halls. Rollout begins late March 2026, completing by early May 2026, with no admin action required. Notify users and update documentation accordingly.
Details:
Updated September 17, 2025: We have updated the timeline. Thank you for your patience.
Microsoft Teams Events invite emails will be separated based on the role of the participant. Event organizers will get an email explaining the specific roles of participants in the event. Similarly, each presenter will get a separate calendar invite, allowing the organizers of town halls to maintain separate invites for attendees.
This message is associated with Microsoft 365 Roadmap ID 476488.
[When this will happen:]
Targeted Release: We will begin rolling out late March 2026 and expect to complete by early April 2026.
General Availability (Worldwide): We will begin rolling out early April 2026 and expect to complete by mid- April 2026.
General Availability (GCC, GCC High): We will begin rolling out mid-April 2026 and expect to complete by early May 2026.
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release
Created:
2025-02-19
updated:
2025-09-18
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
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Direct effects for Operations**
User Confusion
Users may be confused about the new invite structure, leading to missed events or miscommunication regarding roles.
- roles: Event Organizers, Presenters
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=476488
Increased Support Requests
The change may lead to an increase in support requests as users seek clarification on the new invite system and its implications.
- roles: IT Support Staff, End Users
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=476488
Configutation Options**
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explanation for non-techies**
Microsoft Teams is introducing a new feature that will change how event invites are sent out, specifically for town hall meetings. Think of organizing a town hall like planning a big family dinner. Previously, everyone received the same invitation, regardless of whether they were cooking, setting the table, or just attending. Now, with this update, each person will receive a specific invitation tailored to their role.
For example, the person cooking (the presenter) will get a detailed list of what dishes to prepare, while the person setting the table (the co-organizer) will know what decorations to use. The rest of the family (the attendees) will simply receive the time and place to show up. This separation helps everyone understand their responsibilities better and ensures the event runs smoothly.
This change will start rolling out in late March 2026 and finish by early May 2026. It will happen automatically, so no additional setup is needed from your IT department. However, it might be helpful to inform your team about this update and adjust any documentation you have about organizing events in Microsoft Teams. This way, everyone will be prepared and know what to expect when planning or attending a town hall meeting.
** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-09-18 | MC Last Updated | 05/28/2025 22:13:45 | 2025-09-17T19:19:30Z |
| 2025-09-18 | MC Messages | Updated May 28, 2025: We have updated the timeline below. Thank you for your patience.
Microsoft Teams Events invite emails will be separated based on the role of the participant. Event organizers will get an email explaining the specific roles of participants in the event. Similarly, each presenter will get a separate calendar invite, allowing the organizers of town halls to maintain separate invites for attendees. This message is associated with Microsoft 365 Roadmap ID 476488. [When this will happen:] Targeted Release: We will begin rolling out early October 2025 and expect to complete by mid-October 2025. General Availability (Worldwide): We will begin rolling out early November 2025 and expect to complete by late November 2025. General Availability (GCC, GCC High): We will begin rolling out early December 2025 and expect to complete by early January 2026. | Updated September 17, 2025: We have updated the timeline. Thank you for your patience.
Microsoft Teams Events invite emails will be separated based on the role of the participant. Event organizers will get an email explaining the specific roles of participants in the event. Similarly, each presenter will get a separate calendar invite, allowing the organizers of town halls to maintain separate invites for attendees. This message is associated with Microsoft 365 Roadmap ID 476488. [When this will happen:] Targeted Release: We will begin rolling out late March 2026 and expect to complete by early April 2026. General Availability (Worldwide): We will begin rolling out early April 2026 and expect to complete by mid- April 2026. General Availability (GCC, GCC High): We will begin rolling out mid-April 2026 and expect to complete by early May 2026. |
| 2025-09-18 | MC End Time | 02/23/2026 08:00:00 | 2026-06-15T09:00:00Z |
| 2025-09-18 | MC Summary | Microsoft Teams will now send separate event invite emails based on participant roles (Attendee, Presenter, Co-organizer). Rollout starts in October 2025 for Targeted Release, November 2025 for General Availability, and December 2025 for GCC. No admin action is required, but notifying users is recommended. | Microsoft Teams will send separate event invites based on participant roles—attendee, presenter, or co-organizer—allowing organizers to manage distinct invites for town halls. Rollout begins late March 2026, completing by early May 2026, with no admin action required. Notify users and update documentation accordingly. |
| 2025-05-29 | MC Last Updated | 03/27/2025 16:07:58 | 2025-05-28T22:13:45Z |
| 2025-05-29 | MC Messages | Updated March 27, 2025: We have updated the rollout timeline below. Thank you for your patience.
Microsoft Teams Events invite emails will be separated based on the role of the participant. Event organizers will get an email explaining the specific roles of participants in the event. Similarly, each presenter will get a separate calendar invite, allowing the organizers of town halls to maintain separate invites for attendees. This message is associated with Microsoft 365 Roadmap ID 476488. [When this will happen:] Targeted Release: We will begin rolling out early June 2025 and expect to complete by mid-June 2025. General Availability (Worldwide): We will begin rolling out early July 2025 and expect to complete by mid-July 2025. General Availability (GCC, GCC High): We will begin rolling out mid-July 2025 and expect to complete by early August 2025. | Updated May 28, 2025: We have updated the timeline below. Thank you for your patience.
Microsoft Teams Events invite emails will be separated based on the role of the participant. Event organizers will get an email explaining the specific roles of participants in the event. Similarly, each presenter will get a separate calendar invite, allowing the organizers of town halls to maintain separate invites for attendees. This message is associated with Microsoft 365 Roadmap ID 476488. [When this will happen:] Targeted Release: We will begin rolling out early October 2025 and expect to complete by mid-October 2025. General Availability (Worldwide): We will begin rolling out early November 2025 and expect to complete by late November 2025. General Availability (GCC, GCC High): We will begin rolling out early December 2025 and expect to complete by early January 2026. |
| 2025-05-29 | MC End Time | 07/21/2025 09:00:00 | 2026-02-23T08:00:00Z |
| 2025-05-29 | MC Summary | Microsoft Teams will distinguish invites among Attendee, Presenter, and Co-organizer emails. Rollout starts in June 2025 for targeted release and completes by early August 2025 for GCC. No admin action is required, but notifying users and updating documentation is recommended. | Microsoft Teams will now send separate event invite emails based on participant roles (Attendee, Presenter, Co-organizer). Rollout starts in October 2025 for Targeted Release, November 2025 for General Availability, and December 2025 for GCC. No admin action is required, but notifying users is recommended. |
| 2025-03-28 | MC Messages | Updated March 4, 2025: We have updated the rollout timeline below. Thank you for your patience.
Microsoft Teams Events invite emails will be separated based on the role of the participant. Event organizers will get an email explaining the specific roles of participants in the event. Similarly, each presenter will get a separate calendar invite, allowing the organizers of town halls to maintain separate invites for attendees. This message is associated with Microsoft 365 Roadmap ID 476488. [When this will happen:] Targeted Release: We will begin rolling out mid-April 2025 (previously early March) and expect to complete by late April 2025 (previously mid-March). General Availability (Worldwide): We will begin rolling out late April 2025 (previously mid-March) and expect to complete by mid-May 2025 (previously late March). General Availability (GCC, GCC High): We will begin rolling out mid-May 2025 (previously early April) and expect to complete by late May 2025 (previously mid-April). | Updated March 27, 2025: We have updated the rollout timeline below. Thank you for your patience.
Microsoft Teams Events invite emails will be separated based on the role of the participant. Event organizers will get an email explaining the specific roles of participants in the event. Similarly, each presenter will get a separate calendar invite, allowing the organizers of town halls to maintain separate invites for attendees. This message is associated with Microsoft 365 Roadmap ID 476488. [When this will happen:] Targeted Release: We will begin rolling out early June 2025 and expect to complete by mid-June 2025. General Availability (Worldwide): We will begin rolling out early July 2025 and expect to complete by mid-July 2025. General Availability (GCC, GCC High): We will begin rolling out mid-July 2025 and expect to complete by early August 2025. |
| 2025-03-28 | MC Last Updated | 03/04/2025 23:38:40 | 2025-03-27T16:07:58Z |
| 2025-03-28 | MC Summary | Microsoft Teams will now send separate event invite emails based on participant roles (Attendee, Presenter, Co-organizer). The rollout starts mid-April 2025 and completes by late May 2025, with no admin action required. Notify users and update documentation accordingly. More details are on Microsoft 365 Roadmap ID 476488. | Microsoft Teams will distinguish invites among Attendee, Presenter, and Co-organizer emails. Rollout starts in June 2025 for targeted release and completes by early August 2025 for GCC. No admin action is required, but notifying users and updating documentation is recommended. |
| 2025-03-05 | MC MessageTagNames | Feature update, User impact | Updated message, Feature update, User impact |
| 2025-03-05 | MC Summary | Microsoft Teams will separate event invite emails based on participant roles (Attendee, Presenter, Co-organizer). This feature will roll out in March 2025, with no admin action required. Organizers can maintain separate invites for attendees. Notify users and update documentation accordingly. | Microsoft Teams will now send separate event invite emails based on participant roles (Attendee, Presenter, Co-organizer). The rollout starts mid-April 2025 and completes by late May 2025, with no admin action required. Notify users and update documentation accordingly. More details are on Microsoft 365 Roadmap ID 476488. |
| 2025-03-05 | MC Last Updated | 02/19/2025 01:45:58 | 2025-03-04T23:38:40Z |
| 2025-03-05 | MC Messages | Microsoft Teams Events invite emails will be separated based on the role of the participant. Event organizers will get an email explaining the specific roles of participants in the event. Similarly, each presenter will get a separate calendar invite, allowing the organizers of town halls to maintain separate invites for attendees.
This message is associated with Microsoft 365 Roadmap ID 476488. [When this will happen:] Targeted Release: We will begin rolling out early March 2025 and expect to complete by mid-March 2025. General Availability (Worldwide): We will begin rolling out mid-March 2025 and expect to complete by late March 2025. General Availability (GCC, GCC High): We will begin rolling out early April 2025 and expect to complete by mid-April 2025. | Updated March 4, 2025: We have updated the rollout timeline below. Thank you for your patience.
Microsoft Teams Events invite emails will be separated based on the role of the participant. Event organizers will get an email explaining the specific roles of participants in the event. Similarly, each presenter will get a separate calendar invite, allowing the organizers of town halls to maintain separate invites for attendees. This message is associated with Microsoft 365 Roadmap ID 476488. [When this will happen:] Targeted Release: We will begin rolling out mid-April 2025 (previously early March) and expect to complete by late April 2025 (previously mid-March). General Availability (Worldwide): We will begin rolling out late April 2025 (previously mid-March) and expect to complete by mid-May 2025 (previously late March). General Availability (GCC, GCC High): We will begin rolling out mid-May 2025 (previously early April) and expect to complete by late May 2025 (previously mid-April). |
| 2025-03-05 | MC Title | Microsoft Teams: Distinguish invites among Attendee, Presenter, and Co-organizer emails | (Updated) Microsoft Teams: Distinguish invites among Attendee, Presenter, and Co-organizer emails |
| 2025-03-05 | MC End Time | 05/26/2025 09:00:00 | 2025-07-21T09:00:00Z |
| 2025-02-20 | MC Feature Status | Feature Rollout Status Not Supported |
Last updated 2 months ago ago
