78723 – Microsoft Purview compliance portal: Protect your most sensitive content with double key encryption (archived)

Product:

Microsoft 365 Apps, Purview Communication Compliance, Purview Double Key Encryption

Platform:

iOS, Mac, World tenant

Status:

Launched

Change type:

Links:

Details:

Double Key Encryption (DKE) provides organizations with a second encryption key for your most sensitive content.

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
General Availability

Created:
2024-03-30

updated:
2024-05-23

Docu to Check

XXXXXXX ... free basic plan only

MS workload name

XXXXXXX ... free basic plan only

More Info URL

XXXXXXX ... free basic plan only

Direct effects for Operations**

- Impact on IT Operations
- Increased complexity in key management
- IT Administrators will need to manage an additional encryption key, which may require updates to existing key management policies and procedures.
- Reference: [Microsoft Documentation on Key Management](https://learn.microsoft.com/en-us/microsoft-365/compliance/double-key-encryptionkey-management)
- Potential performance implications
- The encryption and decryption processes may introduce latency in accessing sensitive content, affecting overall system performance.
- Reference: [Performance Considerations for Encryption](https://learn.microsoft.com/en-us/security/azure-security/encryption-performance)

- Impact on IT Services
- Integration challenges with existing services
- Services relying on Microsoft 365 Apps (e.g., Word, Excel, PowerPoint) may require updates to ensure compatibility with DKE.
- IT Service Managers will need to coordinate testing and deployment of updates across various applications.
- Reference: [Microsoft 365 Apps Integration](https://learn.microsoft.com/en-us/microsoft-365/compliance/integrate-with-microsoft-365-apps)
- Changes in compliance reporting
- Compliance officers may need to adapt existing reporting frameworks to account for the new encryption methods and their implications on data access and audit trails.
- Reference: [Compliance Reporting with DKE](https://learn.microsoft.com/en-us/microsoft-365/compliance/double-key-encryptioncompliance-reporting)

- Impact on IT Users
- User training and awareness
- End-users will require training on how to access and manage content protected by DKE, which may lead to temporary disruptions in productivity.
- Training coordinators will need to develop and implement training programs.
- Reference: [User Training for New Features](https://learn.microsoft.com/en-us/microsoft-365/compliance/double-key-encryptionuser-training)
- Changes in user experience
- Users may experience changes in workflows when accessing sensitive content, potentially leading to confusion or frustration.
- User Experience Designers will need to assess and optimize the user interface to accommodate these changes.
- Reference: [User Experience Considerations](https://learn.microsoft.com/en-us/microsoft-365/compliance/double-key-encryptionuser-experience)

Opportunities**

- Enhanced Data Security for Sensitive Information
- Implementing Double Key Encryption (DKE) will significantly improve the security of sensitive content across Microsoft 365 applications.
- Roles that might profit:
- Compliance Officers: Enhanced ability to protect sensitive data and meet regulatory requirements.
- IT Security Teams: Improved security posture and reduced risk of data breaches.

- Streamlined Compliance Management
- Utilizing the Microsoft Purview compliance portal with DKE can simplify compliance management by providing better visibility and control over sensitive data.
- Roles that might profit:
- Compliance Managers: Easier tracking and reporting of compliance status.
- Legal Teams: Better assurance that sensitive data is protected, aiding in legal compliance.

- Cost-Effective Licensing Strategy
- By leveraging existing Microsoft 365 licenses and incorporating DKE, organizations can avoid additional costs associated with third-party encryption solutions.
- Roles that might profit:
- IT Administrators: Reduced complexity in managing multiple licensing agreements.
- Finance Teams: Potential savings on licensing costs by consolidating security solutions within existing Microsoft 365 subscriptions.

References:
- Microsoft Purview compliance portal: Protect your most sensitive content with double key encryption. [Microsoft Documentation](https://learn.microsoft.com/microsoft-365/compliance/double-key-encryption)

Potentional Risks**

XXXXXXX ... paid membership only

Data Protection**

XXXXXXX ... paid membership only

Hypothetical Work Council Statement**

XXXXXXX ... paid membership only

DPIA Draft**

XXXXXXX ... paid membership only