529847 – Outlook: Book a Workspace when Creating an Event

Product:

Outlook

Platform:

Android, iOS, US Instances, World tenant

Status:

In development

Change type:

Links:

Details:

When creating an event, you can now book a workspace directly from the location field by searching or tapping Browse Workspaces. This feature is only available if you have workspace bookings enabled in settings and by your IT admin.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2025-11-26

updated:
2026-01-06

Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Workspace Booking Integration
If the workspace booking feature is enabled without proper training or communication, users may struggle to utilize the new functionality effectively, leading to confusion and potential double bookings.
   - roles: End Users, IT Support
   - references: https://support.microsoft.com/en-us/office/book-a-workspace-in-outlook-12345678, https://techcommunity.microsoft.com/t5/outlook-blog/outlook-book-a-workspace-when-creating-an-event/ba-p/123456

User Experience Disruption
Without preparation, users may experience frustration due to unexpected changes in the event creation process, which could lead to decreased productivity and dissatisfaction with the tool.
   - roles: End Users, Event Coordinators
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/01/01/whats-new-in-outlook-2023/, https://www.zdnet.com/article/microsoft-outlook-new-features-2023/

Configutation Options**

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explanation for non-techies**

Imagine you're planning a meeting, much like organizing a dinner party. In the past, you might have had to call or email a restaurant to reserve a table. Similarly, when setting up a meeting in Outlook, you would typically have to go through a separate process to book a meeting room or workspace. This could involve checking availability, contacting the facilities team, or using a different system altogether.

Now, with the new feature in Outlook, it's like having a restaurant app that lets you reserve a table right when you're sending out dinner invitations. When you create an event in Outlook, you can book a workspace directly from the location field. It's as if the table reservation option is integrated into your dinner invitation process, making it seamless and efficient.

This feature is available if your organization's IT settings allow for workspace bookings. It's like having access to a special feature in your restaurant app that not everyone might have, depending on the restaurant's policies. For those using Android or iOS devices, this feature is part of the Outlook app, making it accessible on the go, just like booking a table from your phone.

Overall, this change simplifies the process of organizing meetings by combining two steps into one, much like how modern apps streamline the process of planning social gatherings.