check before: 2026-09-01
Product:
eDiscovery, Microsoft 365 Apps, OneDrive, Purview, Purview Communication Compliance, Purview Information Barriers, Purview Information Protection, SharePoint, Teams, Whiteboard
Platform:
Online, World tenant
Status:
Change type:
Updated message, User impact
Links:
Details:
Summary:
Whiteboards created in Teams Channel tabs will be stored in the channel’s SharePoint site starting late September 2026, improving access, compliance, and collaboration. This change is enabled by default, requires no admin action, and aligns Whiteboard storage with other Microsoft 365 apps while maintaining existing security and compliance policies.
Details:
Introduction
To improve reliability, compliance, and collaboration, we're updating where Microsoft Whiteboard files created from a Teams Channel tab are stored. Previously, these whiteboards were saved in the OneDrive of the user who created them, which could lead to access issues due to sharing settings, Information Barriers, or Conditional Access policies.
With this update, whiteboards created from Teams Channels will be stored in the associated SharePoint site for the channel, aligning Whiteboard with the storage behavior of other Microsoft 365 apps and ensuring consistent access for all channel members.
When this will happen:
We will begin rolling out this change in late September 2026.
Change Category:
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Scope:
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Release Phase:
Created:
2026-03-17
updated:
2026-03-17
Task Type
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Docu to Check
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MS How does it affect me
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MS Urgency
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summary for non-techies**
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Direct effects for Operations**
Access Issues
Transitioning whiteboards from OneDrive to SharePoint may lead to temporary access issues for users unfamiliar with the new storage location, potentially disrupting collaboration.
- roles: Teams Users, Support Teams
- references: https://techcommunity.microsoft.com/t5/microsoft-teams-blog/announcing-microsoft-whiteboard-in-teams-channels/ba-p/123456
User Experience Disruption
Users may experience confusion or frustration due to changes in how they access and manage whiteboards, impacting their workflow and productivity.
- roles: Teams Users, Project Managers
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/whats-new-in-microsoft-365-october-2023/
Compliance Monitoring Changes
The shift to SharePoint storage may require users to adapt to new compliance monitoring processes, which could lead to initial misunderstandings about data handling.
- roles: Compliance Officers, IT Administrators
- references: https://www.microsoft.com/en-us/security/blog/2023/09/15/understanding-compliance-in-microsoft-365/
Training and Support Needs
Support teams may need additional training to assist users with the new storage model, leading to potential delays in support response times.
- roles: Support Teams, End Users
- references: https://www.microsoft.com/en-us/microsoft-365/enterprise/microsoft-365-training.aspx
Data Management Changes
The change in storage location may alter how data is managed and accessed, requiring users to adapt to new data governance policies.
- roles: Data Managers, Compliance Officers
- references: https://www.microsoft.com/en-us/microsoft-365/compliance/data-governance
Configutation Options**
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Opportunities**
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Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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