MC1189695 – Power Apps – Upcoming changes to license consumption experience (archived)

Product:

Power Apps

Platform:

Online, World tenant

Status:

Change type:

Feature update

Links:

Details:

We are introducing updates to the Power apps license consumption experience designed to improve Power Apps licensing management. These changes will begin rolling out on December 8, 2025, based on geographic region, and will be available in all regions by December 19, 2025.

Change Category:
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Scope:
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Release Phase:

Created:
2025-11-25

updated:
2025-11-25

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

License Management Disruption
Changes to the license consumption report may lead to confusion among users regarding their license status and usage, potentially resulting in unauthorized access or overuse of licenses.
   - roles: IT Administrator, Power Apps User
   - references: https://aka.ms/13295/licenses/powerApps/overview

User Experience Degradation
The removal of the 'License Type' column and the Usage Details by License Type table may hinder users' ability to track their license usage effectively, leading to frustration and inefficiencies in app usage.
   - roles: Power Apps User, Business Analyst
   - references: https://aka.ms/13295/licenses/powerApps/overview

Configutation Options**

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explanation for non-techies**

Imagine managing your Power Apps licenses like organizing a library. Previously, you might have had a basic list of books, showing only the types of books you have. Now, with the upcoming changes to the Power Apps license consumption experience, it's like having a detailed catalog that not only tells you how many books you have but also shows which ones are being read frequently, which ones are just sitting on the shelf, and even allows you to see trends over time.

The new updates will introduce several improvements to help you better manage your Power Apps licenses. Think of it as getting new sections in your library catalog. You'll have new tiles in the license consumption report, similar to new sections in your catalog, that provide summaries of your licenses. For instance, you can see a summary of licenses purchased, assigned, and consumed over the last 90 days, akin to knowing which books have been checked out and returned recently.

There's also a new feature called Pay-As-You-Go, which is like having a record of how many library memberships or subscriptions you've set up. Additionally, you'll get insights into month-over-month trends, similar to tracking which genres of books are becoming more popular over time.

For those managing the library, new admin options will be available. You can download detailed data about how licenses are being used, much like having a detailed report on which books are being borrowed and how often. You'll also be able to identify users who have a library card but haven't borrowed a book recently, helping you manage resources more efficiently.

The layout of the license consumption report will be updated, removing some old columns and tables to make room for the new, more useful information. It's like reorganizing your library catalog to make it more user-friendly and informative.

These changes are designed to provide better control and governance over your Power Apps licenses, making it easier to manage and allocate resources effectively. Just like in a well-organized library, you'll have a clearer picture of what's happening with your licenses, allowing you to make informed decisions without needing to take any immediate action.