check before: 2025-12-15
Product:
Exchange, Outlook
Platform:
iOS, Online, US Instances, World tenant
Status:
Change type:
New feature, Updated message, User impact
Links:
Details:
Summary:
Users can now book workspaces directly from the calendar event location field starting mid-December 2025. The iOS long-press booking method will be retired. This feature requires workspace booking enabled by admins and users, is on by default, and needs no admin action to prepare.
Details:
Updated December 4, 2025: We have updated the timeline. Thank you for your patience.
[Introduction]
To streamline workspace scheduling, users can now book a workspace directly from the location field when creating a calendar event. This enhancement simplifies the booking experience and aligns with user feedback requesting more intuitive workspace reservation options.
Screenshot: Open the location field to book a workspace through search or by selecting Browse workspaces
[When this will happen:]
General Availability (Worldwide, GCC, GCC High, DoD): Rollout will begin in mid-December 2025 (previously early December) and is expected to complete by mid-January 2026 (previously early December 2025).
Change Category:
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Scope:
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Release Phase:
Created:
2025-11-15
updated:
2025-12-05
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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Pictures
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summary for non-techies**
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Direct effects for Operations**
Workspace Booking Transition
Users may experience confusion and frustration due to the retirement of the iOS long-press booking method, leading to potential delays in scheduling events.
- roles: End Users, Helpdesk Staff
- references: https://learn.microsoft.com/microsoft-365-apps/outlook/calendaring/configure-room-finder-rooms-workspaces
User Experience with New Feature
If workspace booking is not enabled prior to the change, users will be unable to utilize the new booking feature, resulting in a negative impact on their scheduling efficiency.
- roles: End Users, IT Administrators
- references: https://learn.microsoft.com/microsoft-365-apps/outlook/calendaring/configure-room-finder-rooms-workspaces
Configutation Options**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-12-05 | MC MessageTagNames | New feature, User impact | Updated message, New feature, User impact |
| 2025-12-05 | MC Summary | Users can now book workspaces directly from the location field when creating calendar events, replacing the iOS long-press method. This feature rolls out worldwide in December 2025, requires workspace booking enabled by admins and users, and needs no admin action to prepare. | Users can now book workspaces directly from the calendar event location field starting mid-December 2025. The iOS long-press booking method will be retired. This feature requires workspace booking enabled by admins and users, is on by default, and needs no admin action to prepare. |
| 2025-12-05 | MC Last Updated | 11/15/2025 00:51:42 | 2025-12-04T22:54:33Z |
| 2025-12-05 | MC Messages | [Introduction]
To streamline workspace scheduling, users can now book a workspace directly from the location field when creating a calendar event. This enhancement simplifies the booking experience and aligns with user feedback requesting more intuitive workspace reservation options. Screenshot: Open the location field to book a workspace through search or by selecting Browse workspaces [When this will happen:] General Availability (Worldwide, GCC, GCC High, DoD): Rollout will begin in early December 2025 and is expected to complete within the same timeframe. | Updated December 4, 2025: We have updated the timeline. Thank you for your patience.
[Introduction] To streamline workspace scheduling, users can now book a workspace directly from the location field when creating a calendar event. This enhancement simplifies the booking experience and aligns with user feedback requesting more intuitive workspace reservation options. Screenshot: Open the location field to book a workspace through search or by selecting Browse workspaces [When this will happen:] General Availability (Worldwide, GCC, GCC High, DoD): Rollout will begin in mid-December 2025 (previously early December) and is expected to complete by mid-January 2026 (previously early December 2025). |
| 2025-12-05 | MC Title | Book a workspace when creating an event | (Updated) Book a workspace when creating an event |
| 2025-12-05 | MC End Time | 01/02/2026 09:00:00 | 2026-02-16T09:00:00Z |
Last updated 2 days ago ago
