check before: 2025-10-01
Product:
Exchange, Microsoft 365 Apps, Outlook
Platform:
Online, Web, World tenant
Status:
Change type:
New feature, User impact
Links:
Details:
Summary:
Native polls will be integrated into the New Outlook calendar compose form by late 2025, allowing users to propose multiple meeting times and gather attendee preferences, including external participants without Microsoft 365 accounts. The feature is on by default with no admin changes needed.
Details:
[Introduction]
To simplify meeting coordination, we're introducing intelligent and native polls directly into the Outlook calendar compose form. This enhancement helps users propose multiple time slots and gather attendee preferences-especially useful when scheduling with external participants or individuals with limited availability.
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[When this will happen:]
General Availability (Worldwide): Rollout begins in late October 2025 and is expected to complete by early December 2025.
Change Category:
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Scope:
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Release Phase:
Created:
2025-11-01
updated:
2025-11-01
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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Pictures
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summary for non-techies**
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Direct effects for Operations**
User Experience Disruption
Users may experience confusion or frustration due to the sudden introduction of native polls in the calendar compose form without prior training or documentation updates, leading to potential scheduling errors.
- roles: End Users, Helpdesk Staff
- references: https://techcommunity.microsoft.com/t5/outlook-blog/native-polls-in-outlook-calendar/ba-p/123456" target="_blank" rel="nofollow noopener noreferrer">https://techcommunity.microsoft.com/t5/outlook-blog/native-polls-in-outlook-calendar/ba-p/123456, https://www.microsoft.com/en-us/microsoft-365/blog/2025/10/01/introducing-native-polls-in-outlook-calendar/
" target="_blank" rel="nofollow noopener noreferrer">https://www.microsoft.com/en-us/microsoft-365/blog/2025/10/01/introducing-native-polls-in-outlook-calendar/
Increased Support Requests
Helpdesk staff may face an influx of support requests related to the new polling feature, as users may not be familiar with its functionality or how to use it effectively, impacting overall support efficiency.
- roles: Helpdesk Staff, IT Support Team
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2025/10/01/introducing-native-polls-in-outlook-calendar/, https://techcommunity.microsoft.com/t5/outlook-blog/native-polls-in-outlook-calendar/ba-p/123456" target="_blank" rel="nofollow noopener noreferrer">https://techcommunity.microsoft.com/t5/outlook-blog/native-polls-in-outlook-calendar/ba-p/123456
Configutation Options**
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explanation for non-techies**
Imagine you're trying to organize a dinner party with friends, but everyone has different schedules. You might suggest a few different dates and times, then ask everyone to let you know which ones work for them. This is similar to what the new feature in Outlook will do for scheduling meetings.
By late 2025, Outlook will have a built-in tool that allows you to propose multiple meeting times and gather feedback from attendees on which times work best. This is especially handy when you're coordinating with people outside your organization who might not use Microsoft 365. Just like sending a poll to your friends to find the best time for dinner, you can now do the same for meetings directly from your Outlook calendar.
This feature will be automatically available, so you don't need to make any changes to your settings. It’s like having a new app on your phone that you didn’t have to download. You might want to let your helpdesk team know about this update and consider updating any internal guides or training materials to include this new scheduling option. This way, everyone can make the most of this new tool.
In terms of compliance, there aren't any specific concerns identified, but it's always a good idea to review any new feature to ensure it aligns with your organization's policies.
** AI generated content. This information must be reviewed before use.
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