MC1150669 – Office Transcription Quota Increase for Copilot-Licensed Users

Product:

Copilot, Microsoft 365 Apps, OneNote, Windows

Platform:

Online, Web, World tenant

Status:

Change type:

Feature update, User impact

Links:

Details:

Summary:
Starting September 2025, Copilot-licensed users will have their monthly transcription quota increased from 300 to 30,000 minutes in Word and OneNote. The change requires no admin action, applies per user, and may increase AI interaction with customer data without altering data storage or retention policies.

Details:
[Introduction]
To support increased usage and productivity with Copilot, we're significantly expanding the monthly transcription quota for users with a valid Copilot license. Starting September 2025, the quota will increase from 300 minutes to 30,000 minutes per user per month. This change applies to transcription services in Word for Microsoft 365, Word for the Web, and OneNote for Microsoft 365.
[When this will happen:]
General Availability: We will begin rolling out mid-September 2025 and expect to complete by late September 2025. For MEC (Monthly Enterprise Channel) win32 expect a rollout of mid-December 2025.

Change Category:
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Scope:
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Release Phase:

Created:
2025-09-10

updated:
2025-09-10

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Increased AI Interaction with Customer Data
The increase in transcription quota may lead to more frequent interactions with customer data through AI, raising potential privacy and compliance concerns.
   - roles: Compliance Officer, Data Protection Officer
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/09/01/office-transcription-quota-increase-for-copilot-licensed-users/

User Experience with Transcription Services
Users may experience a surge in transcription service usage, potentially leading to performance issues or system slowdowns if not properly managed.
   - roles: End User, IT Support Specialist
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/09/01/office-transcription-quota-increase-for-copilot-licensed-users/

Configutation Options**

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Data Protection**

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explanation for non-techies**

Imagine your office has a new coffee machine that everyone loves. Initially, each person could only have one cup a day due to limited supplies. Now, imagine the supplier has decided to increase the coffee supply, allowing each person to have up to 100 cups a day. You don't need to do anything to get this extra coffee; it's just there, ready for you whenever you want it.

This is similar to what's happening with Microsoft Copilot's transcription service. Previously, users could transcribe up to 300 minutes of audio per month in Word and OneNote. Starting in September 2025, this limit will increase to 30,000 minutes per month. This means users can now transcribe a lot more without worrying about hitting a limit. Just like with the coffee, you don't need to change any settings or configurations to benefit from this increase. It's automatically available to all users with a Copilot license.

This change is designed to help users be more productive, much like how more coffee might help you stay energized throughout the day. It's important to note that while the transcription service will interact with data more frequently, it doesn't change where or how your data is stored. It's like having more coffee cups available without changing the quality or source of the coffee itself.

For those managing teams or handling compliance, this increase means users might interact more with AI-powered features. However, the underlying data policies remain the same, so there's no need to worry about new storage or retention issues. It's simply about having more capacity to do what you already do, just like enjoying more coffee without changing your routine.