check before: 2025-09-30
Product:
Copilot, Microsoft Dataverse, Microsoft Search
Platform:
Online, World tenant
Status:
Change type:
New feature
Links:
Details:
Release of this feature has been postponed; we will announce a new date in the future.
Change Category:
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Scope:
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Release Phase:
Created:
2025-08-29
updated:
2025-09-11
Task Type
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Docu to Check
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MS Urgency
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
Security Role Standardization
Without proper preparation, the implementation of standardized security roles may lead to unauthorized access to sensitive data, resulting in data breaches and compliance issues.
- roles: IT Security Manager, Compliance Officer
- references: https://www.microsoft.com/en-us/security/blog/2021/06/15/understanding-data-breach-notifications/, https://www.csoonline.com/article/3531234/what-is-a-data-breach.html
User Experience Disruption
If the change is implemented without adequate training and communication, users may face confusion and frustration due to altered access permissions, leading to decreased productivity.
- roles: End User, Help Desk Support
- references: https://www.forbes.com/sites/bernardmarr/2020/01/20/the-importance-of-user-experience-in-technology/?sh=5c1c1c5e1c1c, https://www.nngroup.com/articles/why-user-experience-matters/
Configutation Options**
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IT Security**
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explanation for non-techies**
Microsoft Dataverse is a tool that helps businesses manage and store data. Think of it like a well-organized digital filing cabinet where you can keep all your important documents and information. Just like in a physical office, where you might have different levels of access to certain files, Dataverse allows you to set security roles. This means you can decide who gets to see or edit specific pieces of information, ensuring that sensitive data is only accessible to those who need it.
Imagine you have a key to a locked drawer in your office. Only you and a few trusted colleagues have this key, so you know that the contents are secure. In Dataverse, security roles work similarly. They act like digital keys, granting access to the right people while keeping others out.
Additionally, system application documentation in Dataverse is like having a user manual for your digital filing cabinet. It provides instructions and information on how to use the system effectively. Just as you might refer to a manual when setting up a new piece of office equipment, this documentation helps users understand how to navigate and utilize Dataverse efficiently.
The announcement about the postponement of a new feature related to standardizing these security roles and documentation means that, for now, things will remain as they are. It's like planning to reorganize your filing system but deciding to hold off until a later date. When the new date is announced, users will be informed about when they can expect these changes to take place, allowing them to prepare and adapt accordingly.
** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-09-11 | MC Messages | We are announcing the ability to standardize security role and system application docs in Microsoft Dataverse. This feature will reach general availability on September 30, 2025.
How does this affect me With this feature, users, admins, and non-admins can easily find Microsoft Dataverse security roles and their respective privileges in the documentation or by asking Microsoft Copilot in Bing. The Microsoft Learn site automatically documents these roles and applications with standard and consistent content. Customers can use Copilot in Bing to find the list of privileges in a security role and see the differences between security roles without asking a local admin to access a Dataverse environment. | Release of this feature has been postponed; we will announce a new date in the future. |
| 2025-09-11 | MC Last Updated | 08/28/2025 15:34:02 | 2025-09-11T03:26:21Z |
| 2025-09-11 | MC prepare | This message is for awareness, and no action is required.
If you would like more information on this feature, please visit Standardize security role and system application docs. https://aka.ms/11688/standardize-security-role-system-application-documentation-; |
Last updated 2 months ago ago
