check before: 2025-09-15
Product:
Copilot, Teams
Platform:
Android, iOS, Online, Web, World tenant
Status:
Change type:
Feature update, Updated message, User impact
Links:
Details:
Summary:
Microsoft Teams will introduce a user-controlled toggle to turn off Copilot during meetings, disabling recording, transcription, and Facilitator features while off. Rollout starts mid-September 2025. No admin action is needed; users can manage Copilot via desktop, web, or mobile interfaces.
Details:
Updated August 26, 2025: We have updated the content. Thank you for your patience.
Introduction
Coming soon to Microsoft Teams: a new control for users to turn off Microsoft Copilot when it is active in a meeting. This control will also turn off recording, transcript, and Facilitator if they are active. Copilot will not have access to what was said or shown in the meeting while it was turned off. After the meeting ends, Copilot will have access to all chat content and any recordings or transcripts created while it was active.
When this will happen
Targeted Release: Rollout will begin mid-September 2025 and is expected to complete by late September 2025.
General Availability: Rollout will begin late September 2025 and is expected to complete by early October 2025.
Change Category:
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Scope:
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Release Phase:
Created:
2025-08-22
updated:
2025-08-27
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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Pictures
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summary for non-techies**
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Direct effects for Operations**
Disruption of Meeting Workflow
Turning off Copilot may lead to interruptions in the meeting flow, as users may forget to re-enable features like recording and transcription, resulting in loss of important meeting data.
- roles: Meeting Facilitators, Participants
- references: https://support.microsoft.com/office/use-copilot-in-microsoft-teams-meetings-0bf9dd3c-96f7-44e2-8bb8-790bedf066b1
User Confusion and Frustration
Users may be confused about the new toggle feature, leading to frustration if they are unaware of how to manage Copilot settings during meetings, potentially impacting user experience negatively.
- roles: End Users, IT Support Staff
- references: https://support.microsoft.com/office/use-copilot-in-microsoft-teams-meetings-0bf9dd3c-96f7-44e2-8bb8-790bedf066b1
Compliance Risks
If users forget to turn on recording and transcription after turning off Copilot, it may lead to compliance issues regarding data retention and documentation of meetings.
- roles: Compliance Officers, Meeting Facilitators
- references: https://support.microsoft.com/office/use-copilot-in-microsoft-teams-meetings-0bf9dd3c-96f7-44e2-8bb8-790bedf066b1
Configutation Options**
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Opportunities**
Enhanced User Privacy Control
The introduction of a user-controlled toggle for Copilot during meetings enhances user privacy, allowing individuals to decide when their conversations are recorded or transcribed. This can lead to increased trust in the use of AI tools, as users feel more in control of their data.
- next-steps: Communicate the new feature to all users and provide training on how to effectively use the toggle to manage their privacy settings during meetings.
- roles: Compliance Officers, Human Resources, Team Leaders
- references: https://support.microsoft.com/office/use-copilot-in-microsoft-teams-meetings-0bf9dd3c-96f7-44e2-8bb8-790bedf066b1
Improved Meeting Experience
With the ability to turn off Copilot, users can have a more focused meeting experience without distractions from AI-generated suggestions or recordings. This can enhance participation and engagement among team members, leading to more productive discussions.
- next-steps: Gather feedback from users on their meeting experiences with and without Copilot, and adjust training or guidelines accordingly to maximize engagement.
- roles: Project Managers, Sales Teams, Product Development Teams
- references: https://support.microsoft.com/office/use-copilot-in-microsoft-teams-meetings-0bf9dd3c-96f7-44e2-8bb8-790bedf066b1
Training and Documentation Updates
The change necessitates updates to training materials and documentation, ensuring that users are aware of the new feature and how to utilize it effectively. This presents an opportunity to enhance overall IT training programs and user resources.
- next-steps: Review existing training materials and documentation, and create new content that highlights the Copilot toggle feature. Consider hosting training sessions or webinars to ensure comprehensive understanding.
- roles: IT Trainers, Knowledge Management Teams, User Support Teams
- references: https://support.microsoft.com/office/use-copilot-in-microsoft-teams-meetings-0bf9dd3c-96f7-44e2-8bb8-790bedf066b1
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-08-27 | MC prepare | https://support.microsoft.com/office/use-copilot-in-microsoft-teams-meetings-0bf9dd3c-96f7-44e2-8bb8-790bedf066b1 | |
| 2025-08-27 | MC MessageTagNames | Feature update, User impact | Updated message, Feature update, User impact |
| 2025-08-27 | MC Summary | Microsoft Teams will soon let users toggle Copilot off during meetings, disabling recording, transcripts, and Facilitator while off. Rollout starts mid-September 2025. Users control this via the Copilot icon on desktop, web, and mobile. No admin action is needed, but user notification is recommended. | Microsoft Teams will introduce a user-controlled toggle to turn off Copilot during meetings, disabling recording, transcription, and Facilitator features while off. Rollout starts mid-September 2025. No admin action is needed; users can manage Copilot via desktop, web, or mobile interfaces. |
| 2025-08-27 | MC Last Updated | 08/22/2025 02:04:47 | 2025-08-26T16:12:16Z |
| 2025-08-27 | MC Messages | Introduction
Coming soon to Microsoft Teams: a new control for users to turn off Microsoft Copilot during a meeting. This control will also turn off recording, transcript, and Facilitator if they are active. Copilot will not have access to what was said or shown in the meeting while it was turned off. After the meeting ends, Copilot will have access to all chat content and any recordings or transcripts created while it was active. When this will happen Targeted Release: Rollout will begin mid-September 2025 and is expected to complete by late September 2025. General Availability: Rollout will begin late September 2025 and is expected to complete by early October 2025. | Updated August 26, 2025: We have updated the content. Thank you for your patience.
Introduction Coming soon to Microsoft Teams: a new control for users to turn off Microsoft Copilot when it is active in a meeting. This control will also turn off recording, transcript, and Facilitator if they are active. Copilot will not have access to what was said or shown in the meeting while it was turned off. After the meeting ends, Copilot will have access to all chat content and any recordings or transcripts created while it was active. When this will happen Targeted Release: Rollout will begin mid-September 2025 and is expected to complete by late September 2025. General Availability: Rollout will begin late September 2025 and is expected to complete by early October 2025. |
| 2025-08-27 | MC Title | Copilot in Teams meetings: user-controlled on/off toggle | (Updated) Copilot in Teams meetings: user-controlled on/off toggle |
| 2025-08-27 | MC How Affect | This feature will be available to users by default.
After rollout, users can turn off Copilot during a meeting using the following methods: Teams for desktop and web: Select the Copilot icon at the top of the screen to open Copilot, then select Turn off for everyone from the More options (three-dot) menu in the top-right corner of the Copilot panel. Teams for iOS/Android: Tap the meeting screen, tap the Copilot icon at the top, then tap the gear icon on the Copilot sheet. What you can do to prepare No admin action is required. We recommend reviewing your current meeting configurations and notifying users about this change. Update any relevant training materials or documentation to reflect the new Copilot controls. Compliance considerations Compliance AreaExplanation Alters how existing customer data is processed, stored, or accessedWhen Copilot is turned off during a meeting, it does not process or store any spoken or shared content during that time. Modifies how users can interact with generative AIUsers can now turn off Copilot during meetings, limiting its generative AI capabilities temporarily. Allows users to enable/disable the feature themselvesUsers have direct control to turn Copilot off or on during meetings. | This feature will be available to users by default.
After rollout, users can turn off Copilot during a meeting using the following methods: Teams for desktop and web: Select the Copilot icon at the top of the screen to open Copilot, then select Turn off for everyone from the More options (three-dot) menu in the top-right corner of the Copilot panel. Teams for iOS/Android: Tap the meeting screen, tap the Copilot icon at the top, then tap the gear icon on the Copilot sheet. What you can do to prepare No admin action is required. We recommend reviewing your current meeting configurations and notifying users about this change. Update any relevant training materials or documentation to reflect the new Copilot controls. Compliance considerations Compliance AreaExplanation Alters how existing customer data is processed, stored, or accessedWhen Copilot is turned off during a meeting where it is active, it will not process or store any spoken or shared content during that time. Modifies how users can interact with generative AIThis control limits Copilot's generative AI capabilities temporarily. Allows users to enable/disable the feature themselvesUsers have a unified control to turn Copilot, Facilitator, recording, and/or transcription off in their meetings. Users can turn these features back on after using this control. Additional Resources: Use Copilot in Microsoft Teams meetings - Microsoft Support |
Last updated 2 months ago ago
