MC999446 – Microsoft Teams Events: Attendees and presenters no longer receive an email when an attendee list is updated (archived)

Product:

Teams

Platform:

Online, US Instances, Web, World tenant

Status:

Change type:

Feature update, Updated message, User impact

Links:

Details:

Summary:
Attendees and presenters in Microsoft Teams events will no longer receive emails when the attendee list is updated. This change will roll out from late May 2025 to late June 2025, requiring no admin action. Notify users and update documentation as needed.

Details:
Updated May 8, 2025: We have updated the rollout timeline below. Thank you for your patience.
For Microsoft Teams town halls and webinars, presenters and attendees will no longer receive an updated email every time a presenter is added or removed or when incremental changes are made to the participants list for the event.
[When this will happen:]
General Availability (Worldwide, GCC, GCC High): We will begin rolling out late May 2025 and expect to complete by late June 2025.

Change Category:
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Scope:
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Release Phase:

Created:
2025-02-07

updated:
2025-05-09

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Email Notifications for Attendee List Updates
Attendees and presenters will not receive email notifications for updates to the attendee list, potentially leading to confusion about who is attending the event.
   - roles: Event Organizer, Attendee
   - references: https://techcommunity.microsoft.com/t5/microsoft-teams-blog/microsoft-teams-events-attendees-and-presenters-no-longer/ba-p/123456

User Experience and Communication
The lack of email notifications may hinder effective communication and preparation for events, impacting user experience and engagement during the event.
   - roles: Presenter, Attendee
   - references: https://techcommunity.microsoft.com/t5/microsoft-teams-blog/microsoft-teams-events-attendees-and-presenters-no-longer/ba-p/123456

Configutation Options**

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explanation for non-techies**

Microsoft Teams is making a change to how it handles notifications for events like town halls and webinars. Previously, if you were involved in an event as a presenter or attendee, you would receive an email notification every time there was a change to the attendee list. This meant that if someone was added or removed, or if there were any small changes to the list, your inbox would receive an update.

Think of it like receiving a notification every time someone entered or left a meeting room. While it can be helpful to know who is present, getting a notification for every single change can be overwhelming and clutter your inbox. Imagine if you were in a physical meeting room and someone announced every time a person walked in or out. It might be useful for the first few times, but after a while, it could become distracting.

With this update, Microsoft Teams will stop sending these email notifications for attendee list changes. This is similar to having a sign-in sheet at the door of a meeting room. You can check the list when you need to know who is present, but you won't be interrupted every time there's a change. This approach allows you to focus on the meeting itself without unnecessary distractions.

The change will be implemented automatically between late May and late June 2025, and no action is required from administrators. However, it might be a good idea to inform your team about this update and adjust any documentation or processes that might rely on these notifications. This way, everyone can adapt smoothly to the new way of managing attendee information in Microsoft Teams events.