MC947052 – (Updated) Microsoft SharePoint: Filter search results by “Messages”

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check before: 2025-01-01

Product:

SharePoint

Platform:

Online, US Instances, World tenant

Status:

Change type:

Feature update, Updated message, User impact

Links:

Details:

Updated February 3, 2025: We have updated the rollout timeline below. Thank you for your patience.
The same Messages search vertical at microsoft365.com will soon be available for organization-wide search in Microsoft SharePoint. Search verticals are tabs on the search result page that show results of a specific type or from select sources. For example, the Files vertical shows results classified as files and makes it easy for users who are looking to find documents.
[When this will happen:]
General Availability (Worldwide, GCC, GCC High, DoD): This rollout has completed.

Change Category:
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Scope:
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Release Phase:

Created:
2024-12-03

updated:
2025-02-04

Task Type

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Docu to Check

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MS How does it affect me

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summary for non-techies**

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Direct effects for Operations**

Search Functionality Change
Introduction of the Messages search vertical may confuse users accustomed to the previous search layout, leading to potential inefficiencies in finding information.
   - roles: End Users, IT Support
   - references: https://learn.microsoft.com/microsoftsearch/manage-verticals, https://microsoft365.com/

User Training and Documentation
Lack of prior notification may result in users being unaware of the new search vertical, necessitating additional training and updates to documentation post-rollout.
   - roles: Training Coordinators, Content Managers
   - references: https://learn.microsoft.com/microsoftsearch/manage-verticals, https://microsoft365.com/

Increased Support Queries
The change may lead to an increase in support queries as users adapt to the new search functionality, impacting IT support workload.
   - roles: IT Support, Help Desk Staff
   - references: https://learn.microsoft.com/microsoftsearch/manage-verticals, https://microsoft365.com/

Configutation Options**

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Opportunities**

Enhanced User Experience through Improved Search Functionality
The introduction of the Messages search vertical in SharePoint will significantly improve user experience by allowing users to filter search results specifically for messages. This tailored search capability will help users quickly locate relevant communications, thereby enhancing productivity and reducing time spent searching for information.
   - next-steps: Communicate the new feature to all users, providing training sessions and updated documentation to familiarize them with the new search functionality. Monitor user feedback to identify any further enhancements or issues.
   - roles: End Users, Team Leaders, IT Support
   - references: https://learn.microsoft.com/microsoftsearch/manage-verticals, https://microsoft365.com/

Increased Collaboration and Communication
By enabling users to easily find messages related to projects or topics, the Messages search vertical fosters better collaboration among team members. This can lead to more informed decision-making and a more cohesive work environment, as users can quickly reference past communications.
   - next-steps: Encourage teams to utilize the new search functionality in their workflows and set up regular check-ins to discuss how the feature is impacting their collaboration efforts. Collect insights to improve future communication strategies.
   - roles: Project Managers, Team Members, HR Managers
   - references: https://learn.microsoft.com/microsoftsearch/manage-verticals, https://microsoft365.com/

Reduced Administrative Burden
The automatic rollout of the Messages search vertical reduces the administrative burden on IT staff by eliminating the need for manual configuration. This allows IT resources to be allocated to other critical tasks, improving overall operational efficiency.
   - next-steps: Review current IT processes to identify other areas where automation can be implemented. Document the changes and adjust resource allocation accordingly to maximize efficiency.
   - roles: IT Administrators, Operations Managers, CIOs
   - references: https://learn.microsoft.com/microsoftsearch/manage-verticals, https://microsoft365.com/

Potentional Risks**

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Data Protection**

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IT Security**

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DPIA Draft**

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explanation for non-techies**

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** AI generated content. This information must be reviewed before use.

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change history

DatePropertyoldnew
2025-02-04MC Last Updated01/29/2025 18:42:052025-02-03T16:38:46Z
2025-02-04MC MessagesUpdated January 29, 2025: We have updated the rollout timeline below. Thank you for your patience.
The same Messages search vertical at microsoft365.com will soon be available for organization-wide search in Microsoft SharePoint. Search verticals are tabs on the search result page that show results of a specific type or from select sources. For example, the Files vertical shows results classified as files and makes it easy for users who are looking to find documents.
[When this will happen:]
General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out early January 2025 and expect to complete late March 2025 (previously mid-January).
Updated February 3, 2025: We have updated the rollout timeline below. Thank you for your patience.
The same Messages search vertical at microsoft365.com will soon be available for organization-wide search in Microsoft SharePoint. Search verticals are tabs on the search result page that show results of a specific type or from select sources. For example, the Files vertical shows results classified as files and makes it easy for users who are looking to find documents.
[When this will happen:]
General Availability (Worldwide, GCC, GCC High, DoD): This rollout has completed.
2025-02-04MC End Time05/05/2025 09:00:002025-03-31T09:00:00Z
2025-01-30MC MessagesThe same Messages search vertical at microsoft365.com will soon be available for organization-wide search in Microsoft SharePoint. Search verticals are tabs on the search result page that show results of a specific type or from select sources. For example, the Files vertical shows results classified as files and makes it easy for users who are looking to find documents.
[When this will happen:]
General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out early January 2025 and expect to complete by mid-January 2025.
Updated January 29, 2025: We have updated the rollout timeline below. Thank you for your patience.
The same Messages search vertical at microsoft365.com will soon be available for organization-wide search in Microsoft SharePoint. Search verticals are tabs on the search result page that show results of a specific type or from select sources. For example, the Files vertical shows results classified as files and makes it easy for users who are looking to find documents.
[When this will happen:]
General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out early January 2025 and expect to complete late March 2025 (previously mid-January).
2025-01-30MC TitleMicrosoft SharePoint: Filter search results by "Messages"(Updated) Microsoft SharePoint: Filter search results by "Messages"
2025-01-30MC Last Updated12/03/2024 00:54:402025-01-29T18:42:05Z
2025-01-30MC MessageTagNamesFeature update, User impactUpdated message, Feature update, User impact
2025-01-30MC End Time03/28/2025 08:00:002025-05-05T09:00:00Z

Last updated 4 days ago

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