check before: 2024-09-11
Product:
Copilot, Microsoft 365 Apps, Microsoft 365 suite, Microsoft Search, SharePoint, Windows
Platform:
Web, World tenant
Status:
Change type:
User impact, Retirement
Links:
Details:
Summary:
The Acronyms feature in Microsoft Word will retire on September 11, 2024, affecting Word for Windows and on the web. Users are advised to use alternative options like Microsoft Search, SharePoint.com, Bing for Work, or Copilot in Word for decoding acronyms.
Details:
The Acronyms feature in Microsoft Word will retire on September 11, 2024. After that date, users will not be able to access the feature from the References tab on the ribbon or from the Acronyms section in the Editor pane on the right of the screen. This message applies to Word for Windows and on the web.
The Acronyms feature on the References tab:
The Acronyms feature in the Editor side pane:
Microsoft is dedicated to enhancing your Enterprise Office 365 subscription. From time to time, we retire features and benefits that are redundant to similar options available to customers. Users can decode acronyms with other similar or better options, such as the Search feature in Microsoft Office.com, in Sharepoint.com, and Bing for Work.
We also offer Copilot in Microsoft Word, a premium option that can decode common acronyms from business and worldwide scenarios.
Change Category:
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Scope:
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Release Phase:
Created:
2024-08-09
updated:
2024-08-09
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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Pictures
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Direct effects for Operations**
- Impact on IT Operations
- Potential increase in support tickets related to the retirement of the Acronyms feature.
- Roles impacted: IT Help Desk, IT Support Staff
- Need for updates to internal documentation and training materials to reflect the change and alternative options.
- Roles impacted: IT Documentation Specialists, Training Coordinators
- Impact on IT Services
- Users may experience confusion or frustration due to the sudden removal of a familiar feature, leading to decreased productivity.
- Roles impacted: End Users, Project Managers
- Increased reliance on alternative services (Microsoft Search, SharePoint, Bing for Work, Copilot) may require additional monitoring and support.
- Roles impacted: IT Operations Managers, Service Desk Managers
- Impact on IT Users
- Users accustomed to the Acronyms feature may face a learning curve when transitioning to alternative methods for decoding acronyms.
- Roles impacted: General Staff, Business Analysts
- Potential disruption in workflows, especially for teams that frequently use acronyms in documentation.
- Roles impacted: Content Creators, Technical Writers
- Impact on IT Administrators
- Administrators will need to prepare for user inquiries and provide guidance on using alternative features, which may require additional training.
- Roles impacted: IT Administrators, System Administrators
- Increased demand for proactive communication strategies to inform users about the change and available alternatives.
- Roles impacted: Change Management Specialists, Communication Officers
- Dependencies and Interdependencies
- The retirement of the Acronyms feature may affect integrations with other Microsoft 365 applications that rely on this functionality.
- Roles impacted: Application Developers, Integration Specialists
- Users may need to adjust their workflows across multiple platforms (Word, SharePoint, Bing) to accommodate the change, leading to potential disruptions.
- Roles impacted: Cross-Functional Teams, Project Coordinators
References:
- Microsoft Support: [Find what you need with Microsoft Search](https://support.microsoft.com/office/find-what-you-need-with-microsoft-search-d5ed5d11-9e5d-4f1d-b8b4-3d371fe0cb87)
- Microsoft Learn: [Overview of Microsoft Search in Bing](https://learn.microsoft.com/microsoftsearch/overview-microsoft-search-bing)
- Microsoft Support: [Welcome to Copilot in Word](https://support.microsoft.com/office/welcome-to-copilot-in-word-2135e85f-a467-463b-b2f0-c51a46d625d1)
Opportunities**
- Transition to Microsoft Search and SharePoint for Acronym Decoding
- Encourage users to adopt Microsoft Search and SharePoint as alternatives for decoding acronyms.
- Roles Benefiting: All employees, especially those in research and documentation roles who frequently use acronyms.
- Opportunity: Streamlines access to information and enhances collaboration across departments.
- Reference: [Find what you need with Microsoft Search](https://support.microsoft.com/office/find-what-you-need-with-microsoft-search-d5ed5d11-9e5d-4f1d-b8b4-3d371fe0cb87)
- Leverage Copilot for Enhanced Productivity
- Promote the use of Copilot in Word for decoding acronyms, which can also assist with other writing tasks.
- Roles Benefiting: Content creators, marketers, and project managers who require quick access to information.
- Opportunity: Improves user experience by providing AI-driven assistance, reducing time spent on manual searches.
- Reference: [Welcome to Copilot in Word](https://support.microsoft.com/office/welcome-to-copilot-in-word-2135e85f-a467-463b-b2f0-c51a46d625d1)
- Training Sessions on New Features
- Organize training sessions to familiarize users with Microsoft Search, SharePoint, and Copilot functionalities.
- Roles Benefiting: IT support staff, team leaders, and end-users across the organization.
- Opportunity: Enhances user confidence and reduces support tickets related to the transition, leading to smoother operations.
- Update Help Desk Resources
- Provide help desk teams with updated documentation and resources regarding the retirement of the Acronyms feature and alternative solutions.
- Roles Benefiting: IT support staff and help desk teams.
- Opportunity: Ensures that support teams are well-prepared to assist users, improving overall user satisfaction and reducing downtime.
- Monitor User Feedback and Adapt
- Implement a feedback mechanism to gather user experiences with the new tools and features post-transition.
- Roles Benefiting: IT operations and management teams.
- Opportunity: Allows for continuous improvement of IT services and user experience based on real-time feedback, ensuring that the organization adapts to user needs effectively.
Potentional Risks**
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** AI generated content. This information must be reviewed before use.
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