MC714520 – (Updated) Apps for the web: Grid view for tasks in Microsoft To Do web version and To Do inside Microsoft Outlook (archived)

Product:

Microsoft 365 Apps, Microsoft 365 for the web, Outlook, To-Do

Platform:

US Instances, Web, World tenant

Status:

Launched

Change type:

New feature, Updated message, User impact

Links:

381749

Details:

Summary:
Users will see tasks in a grid view in Microsoft To Do on the web and within Microsoft Outlook. The rollout starts in late April 2024 and completes by early August 2025. No action is needed, but notifying users and updating documentation is recommended.

Details:
Updated June 18, 2025: We have updated the timeline below. Thank you for your patience.
In Microsoft 365 apps for the web, users can see their tasks in a grid view and can update details inline in To Do on web and To Do app inside Microsoft Outlook.
This message is associated with Microsoft 365 Roadmap ID 381749
[When this will happen:]
General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out late April 2024 (previously early April) and expect to complete by early August 2025 (previously early July).

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2024-02-10

updated:
2025-07-19

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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Pictures

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summary for non-techies**

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Direct effects for Operations**

User Interface Change
Users may experience confusion or frustration due to the sudden change in task display format from list view to grid view without prior notification or training, potentially impacting their productivity.
   - roles: End Users, Support Staff
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=381749

Documentation and Training Gaps
Lack of updated documentation and training materials may lead to users being unaware of new features and functionalities, resulting in inefficient use of the application and increased support queries.
   - roles: End Users, IT Trainers
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=381749

Configutation Options**

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explanation for non-techies**

Microsoft is introducing a new way to view tasks in the Microsoft To Do web version and within Microsoft Outlook. Imagine your tasks as a collection of sticky notes on a bulletin board. Previously, you might have seen them lined up in a single column, one after the other, like a to-do list on a notepad. Now, with the grid view, it's like spreading those sticky notes out on a table where you can see more of them at once and quickly glance at the details without having to flip through pages.

This change will be gradually rolled out starting in late April 2024 and is expected to be fully available by early August 2025. Users won't need to do anything to get this new view; it will appear automatically. However, if they prefer the traditional list view, they can still choose to use it.

Think of it like switching between different views in a photo album. Some people prefer to see one picture at a time, while others like to see thumbnails of many pictures at once. Both options are available, and users can pick whichever suits their needs best.

For those responsible for managing teams or documentation, it might be helpful to inform your team about this update and adjust any training materials or guides to reflect the new options. This way, everyone can make the most of the new features as they become available.