check before: 2025-03-01
Product:
Copilot, Teams, Windows
Platform:
Android, Online, Windows Desktop, World tenant
Status:
Launched
Change type:
New feature, Updated message, User impact
Links:
Details:
Summary:
Microsoft Teams Rooms on Windows will support a Facilitator Agent in meetings, providing AI-generated notes, chat interactions, and an agenda timer on the front-of-room display. Public preview runs from March to September 2025; general availability from October to November 2025. No user action required.
Details:
Updated September 3, 2025: We have updated the timeline. Thank you for your patience.
Introduction
We are enhancing the hybrid meeting experience in Microsoft Teams Rooms with the introduction of the Facilitator Agent. When a Facilitator Agent is invited to a scheduled meeting, participants joining from a Teams Rooms device will see a more structured and interactive view on the front-of-room display. This includes the agent's chat interactions, real-time AI-generated notes, and an agenda timer.
This message is associated with Roadmap ID 499891.
When this will happen
Public Preview (Worldwide): Rollout began late March 2025 and completes by late September 2025.
General Availability (Worldwide): Rollout begins late October 2025 and completes by late November 2025.
Meeting experience:
In-room participants will have controls on the center-of-room console to toggle the main screen between the AI notes and the meeting chat.
Users can also view or dismiss the agenda timer.
This allows for a more focused and productive meeting environment.
What you can do to prepare
No action is needed
Compliance considerations
No compliance considerations identified, review as appropriate for your organization.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2025-08-30
updated:
2025-09-04
Task Type
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Docu to Check
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
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Direct effects for Operations**
AI Integration in Meetings
The introduction of the Facilitator Agent may lead to confusion among users unfamiliar with AI-generated notes and chat interactions, potentially disrupting the flow of meetings and causing frustration.
- roles: Meeting Participants, IT Support Staff
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=499891
User Experience with New Features
Without proper preparation, users may struggle to utilize the new features such as toggling between AI notes and chat, leading to decreased productivity and engagement during meetings.
- roles: Meeting Facilitators, End Users
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=499891
Configutation Options**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-09-04 | MC Messages | Introduction
We are enhancing the hybrid meeting experience in Microsoft Teams Rooms with the introduction of the Facilitator Agent. When a Facilitator Agent is invited to a scheduled meeting, participants joining from a Teams Rooms device will see a more structured and interactive view on the front-of-room display. This includes the agent's chat interactions, real-time AI-generated notes, and an agenda timer. This message is associated with Roadmap ID 499891. When this will happen Public Preview (Worldwide): Rollout began late March 2025 and completes by late September 2025. General Availability (Worldwide): Rollout begins late September 2025 and completes by late October 2025. Meeting experience: In-room participants will have controls on the center-of-room console to toggle the main screen between the AI notes and the meeting chat. Users can also view or dismiss the agenda timer. This allows for a more focused and productive meeting environment. What you can do to prepare No action is needed Compliance considerations No compliance considerations identified, review as appropriate for your organization. | Updated September 3, 2025: We have updated the timeline. Thank you for your patience.
Introduction We are enhancing the hybrid meeting experience in Microsoft Teams Rooms with the introduction of the Facilitator Agent. When a Facilitator Agent is invited to a scheduled meeting, participants joining from a Teams Rooms device will see a more structured and interactive view on the front-of-room display. This includes the agent's chat interactions, real-time AI-generated notes, and an agenda timer. This message is associated with Roadmap ID 499891. When this will happen Public Preview (Worldwide): Rollout began late March 2025 and completes by late September 2025. General Availability (Worldwide): Rollout begins late October 2025 and completes by late November 2025. Meeting experience: In-room participants will have controls on the center-of-room console to toggle the main screen between the AI notes and the meeting chat. Users can also view or dismiss the agenda timer. This allows for a more focused and productive meeting environment. What you can do to prepare No action is needed Compliance considerations No compliance considerations identified, review as appropriate for your organization. |
| 2025-09-04 | MC Title | Teams Rooms on Windows: Support for facilitator agent in scheduled and ad hoc meetings | (Updated) Teams Rooms on Windows: Support for facilitator agent in scheduled and ad hoc meetings |
| 2025-09-04 | MC Last Updated | 08/30/2025 01:38:00 | 2025-09-03T17:22:36Z |
| 2025-09-04 | MC MessageTagNames | New feature, User impact | Updated message, New feature, User impact |
| 2025-09-04 | MC Summary | Microsoft Teams Rooms on Windows will support a Facilitator Agent in meetings, providing AI-generated notes, chat interactions, and an agenda timer on the front-of-room display. Rollout starts March 2025 (preview) and completes October 2025 (general availability). No action or compliance concerns required. | Microsoft Teams Rooms on Windows will support a Facilitator Agent in meetings, providing AI-generated notes, chat interactions, and an agenda timer on the front-of-room display. Public preview runs from March to September 2025; general availability from October to November 2025. No user action required. |
Last updated 3 months ago ago
