check before: 2025-04-30
Product:
OneDrive, SharePoint
Platform:
Online, US Instances, Web, World tenant
Status:
Launched
Change type:
New feature, Updated message, User impact
Links:
Details:
Summary:
Microsoft is rolling out a new PDF compression feature in OneDrive and SharePoint starting July 2025, allowing users to reduce PDF file sizes with three compression levels. The feature is automatic, supports files under 300 MB, and maintains visual quality using lossy compression and chroma subsampling.
Details:
Updated August 14, 2025: We have updated the timeline. Thank you for your patience.
Coming soon: Users will be able to use the new Compress feature to reduce the file sizes of PDFs stored on Microsoft OneDrive for the web or Microsoft SharePoint. Users can choose from three different compression levels.
This message is associated with Microsoft 365 Roadmap ID 487440.
[When this will happen:]
Targeted Release: We will begin rolling out early July 2025 (previously late April) and expect to complete by late July 2025 (previously early May).
General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late July 2025 (previously late May) and expect to complete by late August 2025 (previously early August).
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release
Created:
2025-04-24
updated:
2025-08-15
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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Pictures
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summary for non-techies**
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Direct effects for Operations**
PDF Compression Feature Rollout
Users may experience confusion or frustration due to the automatic nature of the new PDF compression feature, especially if they are not aware of the changes or how to use the new functionality effectively. This could lead to a temporary decrease in productivity as users adapt to the new process of compressing PDFs.
- roles: End Users, IT Support
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=487440
Quality of Compressed PDFs
The lossy compression may lead to a degradation in visual quality for some users, particularly those who require high-resolution documents for professional purposes. This could result in dissatisfaction and potential rework if the compressed files do not meet user expectations.
- roles: End Users, Content Creators
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=487440
Configutation Options**
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explanation for non-techies**
Microsoft is introducing a new feature in OneDrive and SharePoint that allows users to compress PDF files, making them smaller and easier to manage. Imagine your PDF files as suitcases packed for a trip. Sometimes, you need to fit more into your suitcase, or you need to make it lighter. This new feature acts like a magical vacuum bag that lets you squeeze the air out of your suitcase, making it more compact without losing the important stuff inside.
Starting in July 2025, users will be able to choose from three levels of compression: light, medium, and heavy. Think of these levels like different settings on a vacuum cleaner. The light setting removes a little bit of air, the medium setting removes more, and the heavy setting removes the most. Each level will reduce the file size by a different amount, while still keeping the document looking good.
This feature is designed to be simple and automatic. When you open a PDF in OneDrive or SharePoint, you'll see a "Compress" button. Clicking it is like pressing a button on your suitcase to shrink it down. After choosing your compression level, the system will save a smaller version of your file, which you can then open and use.
It's important to note that this feature uses a method called "lossy compression," which is a bit like folding clothes in a suitcase to make more room. The clothes might have a few more wrinkles, but they still look good. This method ensures that the visual quality of your PDF remains high, even though the file size is smaller.
The feature will automatically be available to all users, and there's no need for any technical setup. It's a handy tool for anyone who needs to manage large PDF files, making it easier to store and share documents without worrying about space. Just like packing efficiently for a trip, this feature helps you make the most of your digital storage space.
** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-08-15 | MC Last Updated | 05/30/2025 21:24:48 | 2025-08-14T18:41:14Z |
| 2025-08-15 | MC Messages | Updated May 30, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon: Users will be able to use the new Compress feature to reduce the file sizes of PDFs stored on Microsoft OneDrive for the web or Microsoft SharePoint. Users can choose from three different compression levels. This message is associated with Microsoft 365 Roadmap ID 487440. [When this will happen:] Targeted Release: We will begin rolling out early July 2025 (previously late April) and expect to complete by late July 2025 (previously early May). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late July 2025 (previously late May) and expect to complete by early August 2025 (previously early June). | Updated August 14, 2025: We have updated the timeline. Thank you for your patience.
Coming soon: Users will be able to use the new Compress feature to reduce the file sizes of PDFs stored on Microsoft OneDrive for the web or Microsoft SharePoint. Users can choose from three different compression levels. This message is associated with Microsoft 365 Roadmap ID 487440. [When this will happen:] Targeted Release: We will begin rolling out early July 2025 (previously late April) and expect to complete by late July 2025 (previously early May). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late July 2025 (previously late May) and expect to complete by late August 2025 (previously early August). |
| 2025-08-15 | MC End Time | 07/31/2025 09:00:00 | 2025-10-06T09:00:00Z |
| 2025-08-15 | MC Summary | Microsoft SharePoint and OneDrive will soon introduce a PDF compression feature, allowing users to reduce PDF file sizes with three compression levels. The rollout starts in July 2025 for Targeted Release and completes by early August 2025 for General Availability. No admin action is required. | Microsoft is rolling out a new PDF compression feature in OneDrive and SharePoint starting July 2025, allowing users to reduce PDF file sizes with three compression levels. The feature is automatic, supports files under 300 MB, and maintains visual quality using lossy compression and chroma subsampling. |
| 2025-05-31 | MC Messages | Updated May 7, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon: Users will be able to use the new Compress feature to reduce the file sizes of PDFs stored on Microsoft OneDrive for the web or Microsoft SharePoint. Users can choose from three different compression levels. This message is associated with Microsoft 365 Roadmap ID 487440. [When this will happen:] Targeted Release: We will begin rolling out mid-May 2025 (previously late April) and expect to complete by late May 2025 (previously early May). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late May 2025 (previously early May) and expect to complete by early June 2025 (previously mid-May). | Updated May 30, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon: Users will be able to use the new Compress feature to reduce the file sizes of PDFs stored on Microsoft OneDrive for the web or Microsoft SharePoint. Users can choose from three different compression levels. This message is associated with Microsoft 365 Roadmap ID 487440. [When this will happen:] Targeted Release: We will begin rolling out early July 2025 (previously late April) and expect to complete by late July 2025 (previously early May). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late July 2025 (previously late May) and expect to complete by early August 2025 (previously early June). |
| 2025-05-31 | MC Last Updated | 05/07/2025 19:06:41 | 2025-05-30T21:24:48Z |
| 2025-05-31 | MC Summary | Microsoft SharePoint and OneDrive will introduce a PDF compression feature in mid-May 2025, allowing users to reduce PDF file sizes with three compression levels. The rollout will complete by early June 2025. This feature is enabled by default and requires no admin action. | Microsoft SharePoint and OneDrive will soon introduce a PDF compression feature, allowing users to reduce PDF file sizes with three compression levels. The rollout starts in July 2025 for Targeted Release and completes by early August 2025 for General Availability. No admin action is required. |
| 2025-05-08 | MC Messages | Coming soon: Users will be able to use the new Compress feature to reduce the file sizes of PDFs stored on Microsoft OneDrive for the web or Microsoft SharePoint. Users can choose from three different compression levels.
This message is associated with Microsoft 365 Roadmap ID 487440. [When this will happen:] Targeted Release: We will begin rolling out late April 2025 and expect to complete by early May 2025. General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out early May 2025 and expect to complete by mid-May 2025. | Updated May 7, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon: Users will be able to use the new Compress feature to reduce the file sizes of PDFs stored on Microsoft OneDrive for the web or Microsoft SharePoint. Users can choose from three different compression levels. This message is associated with Microsoft 365 Roadmap ID 487440. [When this will happen:] Targeted Release: We will begin rolling out mid-May 2025 (previously late April) and expect to complete by late May 2025 (previously early May). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late May 2025 (previously early May) and expect to complete by early June 2025 (previously mid-May). |
| 2025-05-08 | MC Title | Microsoft SharePoint and Microsoft OneDrive: New PDF compression feature | (Updated) Microsoft SharePoint and Microsoft OneDrive: New PDF compression feature |
| 2025-05-08 | MC Last Updated | 04/24/2025 02:56:42 | 2025-05-07T19:06:41Z |
| 2025-05-08 | MC MessageTagNames | New feature, User impact | Updated message, New feature, User impact |
| 2025-05-08 | MC Summary | Microsoft SharePoint and OneDrive will introduce a PDF compression feature in April-May 2025, allowing users to reduce PDF file sizes with three compression levels. The feature will be available by default, and no admin action is required. Users can compress PDFs up to 300 MB. | Microsoft SharePoint and OneDrive will introduce a PDF compression feature in mid-May 2025, allowing users to reduce PDF file sizes with three compression levels. The rollout will complete by early June 2025. This feature is enabled by default and requires no admin action. |
Last updated 2 months ago ago
