check before: 2025-06-01
Product:
Microsoft 365 admin center, Outlook, Teams, Windows
Platform:
Online, US Instances, Windows Desktop, World tenant
Status:
Rolling out
Change type:
New feature, Updated message, User impact
Links:
Details:
Summary:
Starting mid-June 2025, the Teams Meeting add-in in classic Outlook for Windows will suggest meeting options to organizers via a new Setup pane, enabling easier scheduling with optimized settings. The rollout completes by mid-November 2025, requires no admin action, and the feature is enabled by default.
Details:
Updated October 28, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon: The Microsoft Teams Meeting add-in in classic Microsoft Outlook for Windows desktop will suggest meeting options to meeting organizers based on meeting details, helping organizers easily schedule meetings with optimized settings from the scheduling form.
This message is associated with Microsoft 365 Roadmap ID 487858.
[When this will happen:]
Targeted Release: We will begin rolling out mid-June 2025 and expect to complete by late June 2025.
General Availability: We will begin rolling out mid-July 2025 and expect to complete by mid-November 2025 (previously late July).
Change Category:
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Scope:
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Release Phase:
Standard Release, Targeted Release
Created:
2025-04-22
updated:
2025-10-28
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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Pictures
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summary for non-techies**
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Direct effects for Operations**
User Experience Disruption
Users may experience confusion or frustration if the new Setup pane suggests meeting options that do not align with their preferences or organizational policies, leading to potential scheduling errors.
- roles: Meeting Organizers, End Users
- references: https://learn.microsoft.com/microsoft-365/admin/manage/manage-addins-in-the-admin-center?view=o365-worldwide, https://support.microsoft.com/office/use-add-ins-in-outlook-1ee261f9-49bf-4ba6-b3e2-2ba7bcab64c8#bkmk_classic_installstore
Increased Support Requests
The introduction of the new feature without prior user training may lead to an increase in support requests as users seek assistance with the new scheduling process and features.
- roles: IT Support Staff, Meeting Organizers
- references: https://learn.microsoft.com/microsoftteams/troubleshoot/meetings/resolve-teams-meeting-add-in-issues, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=487858
Configutation Options**
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explanation for non-techies**
Microsoft is introducing a new feature for users of the classic Outlook for Windows desktop, which is designed to make scheduling Teams meetings easier and more efficient. Imagine you are planning a dinner party. You have to decide on the menu, the seating arrangement, and the timing. Now, imagine if someone could suggest the best menu options based on your guests' preferences, recommend the ideal seating arrangement, and even suggest the perfect time for the party. This is similar to what the new feature in Outlook aims to do for your meetings.
Starting from mid-June 2025, the Teams Meeting add-in will provide meeting organizers with suggestions for meeting options through a new Setup pane. This feature is like having a personal assistant who knows your meeting needs and offers the best options to make the meeting successful. The suggestions will be based on the details of the meeting you are scheduling, helping you to optimize settings without having to think about every detail yourself.
Once this feature is rolled out, which is expected to be completed by mid-November 2025, meeting organizers will see these suggestions automatically when they schedule a Teams meeting. If you prefer to see the suggestions at a later time, you can open the Setup pane manually from the Teams Meeting add-in ribbon. It's like having a guidebook that you can refer to whenever you need help.
The good news is that this feature will be enabled by default, and there is no need for any administrative action to activate it. It's like getting a new tool in your toolkit that is ready to use without any setup required. However, it might be a good idea to inform your team about this new feature and update any relevant training materials to ensure everyone can take full advantage of it.
For those who want to learn more about managing add-ins or troubleshooting any issues with the Teams Meeting add-in, Microsoft provides detailed documentation and support resources online. This is akin to having a manual or help desk at your disposal to answer any questions you might have about using a new gadget.
** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-10-28 | MC Last Updated | 06/13/2025 16:20:04 | 2025-10-28T19:41:20Z |
| 2025-10-28 | MC Messages | Updated June 13, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon: The Microsoft Teams Meeting add-in in classic Microsoft Outlook for Windows desktop will suggest meeting options to meeting organizers based on meeting details, helping organizers easily schedule meetings with optimized settings from the scheduling form. This message is associated with Microsoft 365 Roadmap ID 487858. [When this will happen:] Targeted Release: We will begin rolling out mid-June 2025 and expect to complete by late June 2025. General Availability: We will begin rolling out mid-July 2025 and expect to complete by late July 2025. | Updated October 28, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon: The Microsoft Teams Meeting add-in in classic Microsoft Outlook for Windows desktop will suggest meeting options to meeting organizers based on meeting details, helping organizers easily schedule meetings with optimized settings from the scheduling form. This message is associated with Microsoft 365 Roadmap ID 487858. [When this will happen:] Targeted Release: We will begin rolling out mid-June 2025 and expect to complete by late June 2025. General Availability: We will begin rolling out mid-July 2025 and expect to complete by mid-November 2025 (previously late July). |
| 2025-10-28 | MC End Time | 09/19/2025 09:00:00 | 2025-12-11T08:00:00Z |
| 2025-10-28 | MC Summary | Updated timeline: The Microsoft Teams Meeting add-in for classic Outlook for Windows will suggest meeting options to organizers. Rollout starts mid-June 2025 for Targeted Release and mid-July 2025 for General Availability. No admin action required. Notify users and update documentation as needed. Refer to provided links for more information. | Starting mid-June 2025, the Teams Meeting add-in in classic Outlook for Windows will suggest meeting options to organizers via a new Setup pane, enabling easier scheduling with optimized settings. The rollout completes by mid-November 2025, requires no admin action, and the feature is enabled by default. |
| 2025-07-17 | MC Feature Ring | Targeted Release | Standard Release, Targeted Release |
| 2025-06-21 | MC Feature Ring | Targeted Release | |
| 2025-06-21 | MC Feature Status | Scheduled | Rolling out |
| 2025-06-14 | MC Messages | Updated June 6, 2025: Due to significant delays in the release train and the need to ensure adequate stabilization time, we are postponing the release of this feature to maintain quality and reliability. Thank you for your patience.
Coming soon: The Microsoft Teams Meeting add-in in classic Microsoft Outlook for Windows desktop will suggest meeting options to meeting organizers based on meeting details, helping organizers easily schedule meetings with optimized settings from the scheduling form. This message is associated with Microsoft 365 Roadmap ID 487858. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-July 2025 (previously early June) and expect to complete by late July 2025 (previously mid-June). | Updated June 13, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon: The Microsoft Teams Meeting add-in in classic Microsoft Outlook for Windows desktop will suggest meeting options to meeting organizers based on meeting details, helping organizers easily schedule meetings with optimized settings from the scheduling form. This message is associated with Microsoft 365 Roadmap ID 487858. [When this will happen:] Targeted Release: We will begin rolling out mid-June 2025 and expect to complete by late June 2025. General Availability: We will begin rolling out mid-July 2025 and expect to complete by late July 2025. |
| 2025-06-14 | MC Last Updated | 06/06/2025 17:19:41 | 2025-06-13T16:20:04Z |
| 2025-06-14 | MC Summary | Due to delays, the release of the Microsoft Teams Meeting option suggestions in classic Outlook for Windows is postponed to mid-July 2025. This feature will help meeting organizers schedule meetings with optimized settings. No admin action is required, but users should be informed. Refer to the provided documentation for more details. | Updated timeline: The Microsoft Teams Meeting add-in for classic Outlook for Windows will suggest meeting options to organizers. Rollout starts mid-June 2025 for Targeted Release and mid-July 2025 for General Availability. No admin action required. Notify users and update documentation as needed. Refer to provided links for more information. |
| 2025-06-07 | MC prepare | This rollout will happen automatically by the specified dates with no admin action required before the rollout. Review your current configuration to assess the impact on your organization. You may want to notify your users about this change and update any relevant documentation.
Refer to documentation on how to manage, install, and troubleshoot the Teams COM add-in for Classic Outlook for Windows: Manage add-ins in the admin center - Microsoft 365 admin | Microsoft Learn Use add-ins in Outlook - Microsoft Support Resolve issues with Teams Meeting add-in for classic Outlook - Microsoft Teams | Microsoft Learn Before rollout, we will update this post with new documentation. https://learn.microsoft.com/microsoft-365/admin/manage/manage-addins-in-the-admin-center?view=o365-worldwide https://learn.microsoft.com/microsoftteams/troubleshoot/meetings/resolve-teams-meeting-add-in-issues https://support.microsoft.com/office/use-add-ins-in-outlook-1ee261f9-49bf-4ba6-b3e2-2ba7bcab64c8#bkmk_classic_installstore https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=487858 | This rollout will happen automatically by the specified dates with no admin action required before the rollout. Review your current configuration to assess the impact on your organization. You may want to notify your users about this change and update any relevant documentation.
Refer to documentation on how to manage, install, and troubleshoot the Teams COM add-in for Classic Outlook for Windows: Manage add-ins in the admin center - Microsoft 365 admin | Microsoft Learn Use add-ins in Outlook - Microsoft Support Resolve issues with Teams Meeting add-in for classic Outlook - Microsoft Teams | Microsoft Learn https://learn.microsoft.com/microsoft-365/admin/manage/manage-addins-in-the-admin-center?view=o365-worldwide https://learn.microsoft.com/microsoftteams/troubleshoot/meetings/resolve-teams-meeting-add-in-issues https://support.microsoft.com/office/use-add-ins-in-outlook-1ee261f9-49bf-4ba6-b3e2-2ba7bcab64c8#bkmk_classic_installstore https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=487858 |
| 2025-06-07 | MC MessageTagNames | New feature, User impact | Updated message, New feature, User impact |
| 2025-06-07 | MC Summary | The Microsoft Teams Meeting add-in for classic Microsoft Outlook for Windows will soon suggest meeting options based on meeting details. This feature will roll out in June 2025 and will be available by default. No admin action is required, but organizations should notify users and update documentation. | Due to delays, the release of the Microsoft Teams Meeting option suggestions in classic Outlook for Windows is postponed to mid-July 2025. This feature will help meeting organizers schedule meetings with optimized settings. No admin action is required, but users should be informed. Refer to the provided documentation for more details. |
| 2025-06-07 | MC Last Updated | 04/22/2025 01:38:38 | 2025-06-06T17:19:41Z |
| 2025-06-07 | MC Messages | Coming soon: The Microsoft Teams Meeting add-in in classic Microsoft Outlook for Windows desktop will suggest meeting options to meeting organizers based on meeting details, helping organizers easily schedule meetings with optimized settings from the scheduling form.
This message is associated with Microsoft 365 Roadmap ID 487858. [When this will happen:] General Availability (Worldwide): We will begin rolling out early June 2025 and expect to complete by mid-June 2025. | Updated June 6, 2025: Due to significant delays in the release train and the need to ensure adequate stabilization time, we are postponing the release of this feature to maintain quality and reliability. Thank you for your patience.
Coming soon: The Microsoft Teams Meeting add-in in classic Microsoft Outlook for Windows desktop will suggest meeting options to meeting organizers based on meeting details, helping organizers easily schedule meetings with optimized settings from the scheduling form. This message is associated with Microsoft 365 Roadmap ID 487858. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-July 2025 (previously early June) and expect to complete by late July 2025 (previously mid-June). |
| 2025-06-07 | MC Title | Microsoft Teams: Meeting option suggestions in classic Microsoft Outlook for Windows | (Update) Microsoft Teams: Meeting option suggestions in classic Microsoft Outlook for Windows |
| 2025-06-07 | MC How Affect | After this rollout, meeting organizers that have the Teams add-in installed for classic Outlook for Windows desktop will be able to see Meeting option suggestions in the new Setup pane of the scheduling form when they schedule a Teams meeting. meeting organizers can open the Setup pane from the Teams Meeting add-in ribbon in the form, or the pane will automatically open when suggestions are available.
A meeting organizer can save or accept the suggestions and easily update Meeting options from the pane. This feature will be available by default. | After this rollout, meeting organizers that have the Teams add-in installed for classic Outlook for Windows desktop will be able to see Meeting option suggestions in the new Setup pane of the scheduling form when they schedule a Teams meeting. meeting organizers can open the Setup pane from the Teams Meeting add-in ribbon in the form, or the pane will automatically open when suggestions are available.
A meeting organizer can save or accept the suggestions and easily update Meeting options from the pane. If a user closes the 'Setup your Teams Meeting' pane during scheduling, then the pane will not auto-open again until the 'Setup' button in the Teams Meeting Add-In ribbon is clicked. This feature will be available by default. |
| 2025-04-24 | MC Feature Status | Scheduled | |
| 2025-04-24 | MC Feature Status | Scheduled-; |
Last updated 2 weeks ago ago
