536570 – Microsoft Teams: Ability for IT admins to customize the user notification strings for recording and transcription

Product:

Copilot, Teams

Platform:

Mac, US Instances, Windows Desktop, World tenant

Status:

In development

Change type:

Links:

MC1194071

Details:

IT admins can customize the message and privacy link used to notify implicitly or gain explicit consent from meeting participants for the use of recording, transcription during the meeting.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2025-12-04

updated:
2025-12-18

Docu to Check

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summary for non-techies**

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Direct effects for Operations**

Please, look at the most relevant linked item for details

explanation for non-techies**

Microsoft Teams has introduced a new feature that allows IT administrators to tailor the notifications that meeting participants receive about recording and transcription. This means that the messages and privacy links shown to participants can be customized to better fit the organization's policies or legal requirements.

Think of it like setting up a voicemail greeting on your phone. Just as you might change the default greeting to something more personal or informative, IT admins can now adjust the standard notification messages in Teams. This ensures that everyone in the meeting is aware of the recording and transcription, and understands the privacy implications in a way that aligns with the organization's communication style.

This customization is particularly useful for organizations that operate in different regions or sectors with specific legal requirements. By providing clear and tailored notifications, it helps ensure compliance and transparency, much like how a company might use tailored employee handbooks to communicate policies effectively.

In essence, this feature gives organizations more control over how they communicate important information to meeting participants, enhancing both compliance and user experience.