check before: 2026-01-01
Product:
Copilot, Teams
Platform:
Mac, US Instances, Windows Desktop, World tenant
Status:
In development
Change type:
Links:
Details:
IT admins can customize the message and privacy link used to notify implicitly or gain explicit consent from meeting participants for the use of recording, transcription during the meeting.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2025-12-04
updated:
2025-12-04
Docu to Check
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
User Notification Clarity
If the customization of user notification strings is implemented without proper preparation, users may receive unclear or misleading notifications regarding recording and transcription, leading to confusion and potential privacy concerns.
- roles: IT Admin, End User
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/announcing-new-features-in-microsoft-teams/, https://techcommunity.microsoft.com/t5/microsoft-teams-blog/whats-new-in-microsoft-teams-october-2023/ba-p/3856780
Compliance Risks
Without adequate preparation, changes to notification strings may not comply with local data protection regulations (e.g., GDPR), resulting in legal risks and potential fines for the organization.
- roles: Compliance Officer, IT Admin
- references: https://gdpr.eu/what-is-gdpr/, https://www.microsoft.com/en-us/trustcenter/privacy/gdpr
Configutation Options**
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Data Protection**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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