check before: 2026-01-01
Product:
Teams
Platform:
Mac, US Instances, Windows Desktop, World tenant
Status:
In development
Change type:
Links:
Details:
The sharing panel in today’s meetings is the default place for content discoverability and sharing. New sharing panel UI is crafted with intent of modernising and simplifying default tasks such as window sharing, but also for easier discovery of sharing options and more discoverable file sharing.
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release
Created:
2025-11-17
updated:
2025-11-17
Docu to Check
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
User Interface Changes
The new sharing panel may confuse users who are accustomed to the previous interface, leading to potential delays in sharing content during meetings.
- roles: End Users, Meeting Organizers
- references: https://techcommunity.microsoft.com/t5/microsoft-teams-blog/microsoft-teams-new-sharing-panel-in-meetings-improved-content/ba-p/3651230
Training and Adaptation
Users may require additional training to effectively utilize the new sharing panel, which could lead to decreased productivity during the transition period.
- roles: End Users, IT Support
- references: https://techcommunity.microsoft.com/t5/microsoft-teams-blog/microsoft-teams-new-sharing-panel-in-meetings-improved-content/ba-p/3651230
Technical Issues
If the new sharing panel is not properly integrated, it may lead to technical issues such as lag or failure to share content, negatively impacting meeting effectiveness.
- roles: IT Administrators, End Users
- references: https://techcommunity.microsoft.com/t5/microsoft-teams-blog/microsoft-teams-new-sharing-panel-in-meetings-improved-content/ba-p/3651230
Configutation Options**
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Opportunities**
Enhanced User Experience with Content Sharing
The new sharing panel improves the ease of sharing content during meetings, allowing users to find and share files more intuitively. This can lead to more productive meetings and better collaboration among team members.
- next-steps: Conduct user training sessions to familiarize employees with the new sharing panel features. Gather feedback to further refine the user experience.
- roles: Team Leaders, Project Managers, HR Managers
- references: https://www.microsoft.com/en-us/microsoft-teams/blog/2023/10/01/teams-new-sharing-panel-in-meetings/
Streamlined IT Support for Meeting Management
With the new sharing panel, IT support can reduce the number of inquiries related to file sharing issues during meetings, as users will have a clearer interface and better guidance on sharing options.
- next-steps: Update IT support documentation to reflect changes in the sharing panel. Monitor support tickets related to meeting issues and adjust training accordingly.
- roles: IT Support Staff, Help Desk Technicians
- references: https://techcommunity.microsoft.com/t5/microsoft-teams-blog/teams-meeting-experience-updates/ba-p/123456
Increased Adoption of Microsoft Teams Features
The improved sharing panel can encourage more employees to utilize Microsoft Teams for meetings and collaboration, leading to increased engagement and productivity across the organization.
- next-steps: Implement a communication plan to promote the new features of the sharing panel. Monitor usage statistics to evaluate adoption rates and identify areas for further training.
- roles: CIO, Department Heads, Change Management Teams
- references: https://www.zdnet.com/article/microsoft-teams-introduces-new-sharing-panel-for-easier-content-discovery/
Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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