485812 – Microsoft Teams: Add a presenter from the participant roster in a town hall or webinar

Product:

Teams

Platform:

Linux, Mac, US Instances, Web, Windows Desktop, World tenant

Status:

Launched

Change type:

Links:

MC1059676

Details:

Organizers and presenters can quickly add a missing presenter to an ongoing town hall or webinar by calling them directly from the participant roster. Once the missing presenter accepts the call, they instantly join as a presenter, automatically joining the Green Room (if enabled) and added to the event group chat.

Change Category:
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Scope:
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Release Phase:
Targeted Release, General Availability

Created:
2025-03-22

updated:
2025-10-18

Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Please, look at the most relevant linked item for details

explanation for non-techies**

Imagine you're hosting a large conference or a town hall meeting, and one of your key speakers is missing. In the past, you might have had to scramble to find their contact information, call them separately, and hope they could join in time. With Microsoft Teams, this process is much simpler and more efficient.

Think of it like having a virtual backstage area. If you realize a presenter is missing, you can easily reach out to them directly from the list of attendees, much like calling someone from your phone's contact list. Once they answer, they are automatically brought into the virtual "backstage" area, known as the Green Room. This is a private space where presenters can prepare before going live, similar to how a speaker might get ready behind the scenes before stepping onto a physical stage.

This feature is particularly useful in ensuring that all your presenters are where they need to be, without the hassle of separate phone calls or emails. It streamlines the process, making it as easy as clicking a button to bring someone into the event. Just like having a direct line to a colleague in the office, this feature allows for quick and seamless communication, ensuring your event runs smoothly.