470602 – Outlook: Account descriptions

Product:

Outlook

Platform:

Web, Windows Desktop, World tenant

Status:

Launched

Change type:

Links:

MC981635

Details:

New Outlook users can now set custom descriptions for their accounts, making them easier to tell apart in the folder list and various lists and menus across the application. The description can be set in the account settings. #newoutlookforwindows

Change Category:
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Scope:
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Release Phase:
Targeted Release, General Availability

Created:
2024-12-02

updated:
2025-10-17

Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Please, look at the most relevant linked item for details

explanation for non-techies**

Outlook has introduced a new feature that allows users to set custom descriptions for their email accounts. This update is designed to help users distinguish between multiple accounts more easily within the application. Imagine you have several email accounts for different purposes, such as work, personal, and a side business. Previously, you might have had to remember which account was which based on the email address alone, which can be cumbersome, especially if the addresses are similar.

Think of it like labeling folders in a filing cabinet. If you have a cabinet with multiple folders, each containing different types of documents, it can be challenging to find what you need if the folders aren't labeled clearly. By adding a custom description to each folder, you can quickly identify its contents without having to open it. Similarly, in Outlook, by adding a custom description to each email account, you can easily see which account is which in the folder list and other menus, without having to click through each one.

This feature can be particularly useful for professionals who manage multiple email accounts, as it streamlines the process of navigating between them. Setting these descriptions is straightforward and can be done in the account settings of Outlook. This small change can significantly enhance productivity by reducing the time spent searching for the right account and minimizing the risk of sending emails from the wrong account.