422716 – Microsoft Teams: Microsoft Places – Auto update location with Workplace Presence (archived)

Product:

Teams

Platform:

Mac, Windows Desktop, World tenant

Status:

Launched

Change type:

Links:

Details:

With Workplace Presence, you can discover coworkers who are in office nearby. Location will be automatically updated to “office” when we detect that an employee is on site, signaled by the connection of their laptop to a known peripheral, e.g. a known or company-managed monitor in a corporate office, or on a bookable desk. Users can enable/disable “Auto-update my location when detected in the office” via the Places settings menu in Teams.

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
General Availability

Created:
2024-11-01

updated:
2024-11-27

Docu to Check

XXXXXXX ... free basic plan only

MS workload name

XXXXXXX ... free basic plan only

summary for non-techies**

XXXXXXX ... free basic plan only

Direct effects for Operations**

User Confusion
Users may be confused about their location being automatically updated without their explicit consent, leading to potential privacy concerns and dissatisfaction with the tool.
   - roles: End Users, IT Support
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/introducing-workplace-presence-in-microsoft-teams/

Inaccurate Presence Information
If the auto-update feature malfunctions or incorrectly identifies a user's location, it may lead to inaccurate presence information, affecting collaboration and communication among team members.
   - roles: Team Leaders, Project Managers
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/introducing-workplace-presence-in-microsoft-teams/

Configutation Options**

XXXXXXX ... paid membership only

Data Protection**

XXXXXXX ... paid membership only

IT Security**

XXXXXXX ... paid membership only

explanation for non-techies**

Imagine you have a magic notebook that knows when you're at the office. This notebook automatically updates your location for your colleagues to see, without you having to write anything down. That's essentially what Microsoft Places is doing with its new feature called Workplace Presence in Microsoft Teams.

When you bring your laptop to the office and connect it to a company monitor or a bookable desk, it's like your magic notebook sensing that you're in the office. It then updates your location to "office" in Microsoft Teams. This helps your coworkers know who's around and available for a quick chat or meeting, just like how you might look around to see who's at their desk in a physical office.

You have control over this feature, just like deciding whether or not to write in your magic notebook. If you prefer not to have your location automatically updated, you can turn this feature off in the Places settings menu in Teams. This gives you the flexibility to choose when you want to share your presence with others.

This feature is available for users worldwide on both Windows and Mac, making it easier for teams to stay connected and aware of each other's presence, no matter where they are working from.