386900 – Microsoft Purview compliance portal: Information Protection – Sensitivity label grouping modernization

Product:

Purview Communication Compliance, Purview Information Protection

Platform:

Web, World tenant

Status:

In development

Change type:

Links:

Details:

To help improve label usability and configuration, the sensitivity labeling scheme will be simplified to only consist of labels and label groupings. These new label groupings allow admins to better organize and categorize their labels (previously done via parent labels).

Change Category:
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Scope:
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Release Phase:
General Availability, Preview

Created:
2024-03-14

updated:
2025-02-01

Public Preview Start Date

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Docu to Check

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MS workload name

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Direct effects for Operations**

- Impact on IT Operations
- Changes in sensitivity label configurations may require updates to existing policies and procedures.
- Roles impacted: IT Administrators, Compliance Officers
- Potential downtime or service interruptions during the transition to the new labeling scheme.
- Roles impacted: IT Operations Team, Help Desk Support
- Increased workload for IT staff to train and support users on the new labeling system.
- Roles impacted: IT Trainers, IT Support Staff

- Impact on IT Services
- Integration issues with other Microsoft Purview services (e.g., Communication Compliance) due to changes in label groupings.
- Roles impacted: Service Integration Managers, IT Architects
- Possible disruptions in automated workflows that rely on the previous sensitivity labeling structure.
- Roles impacted: Business Process Owners, IT Developers
- Need for updates in documentation and user guides to reflect the new labeling scheme.
- Roles impacted: Technical Writers, Compliance Officers

- Impact on IT Users
- Users may experience confusion or difficulty in locating and applying the new sensitivity labels.
- Roles impacted: End Users, Department Managers
- Changes in user permissions or access levels associated with the new label groupings could lead to temporary access issues.
- Roles impacted: End Users, IT Support Staff
- Training sessions may be required to ensure users understand the new labeling system, impacting productivity.
- Roles impacted: All Employees, Team Leaders

References:
- Microsoft Purview compliance portal documentation: [Microsoft Docs](https://docs.microsoft.com/en-us/microsoft-365/compliance/purview-compliance-portal?view=o365-worldwide)
- Microsoft Purview Information Protection overview: [Microsoft Learn](https://learn.microsoft.com/en-us/microsoft-365/compliance/information-protection?view=o365-worldwide)

Opportunities**

- Streamlined Label Management
- Opportunity: With the modernization of sensitivity label groupings, IT administrators can simplify the management of labels, reducing the complexity of the labeling scheme. This can lead to improved efficiency in configuring and applying labels across the organization.
- Roles Benefiting: IT Administrators, Compliance Officers
- Reference: [Microsoft Purview Compliance Portal](https://techcommunity.microsoft.com/t5/security-compliance-identity/microsoft-purview-compliance-portal-information-protection/ba-p/3731235)

- Enhanced User Experience
- Opportunity: The new label grouping feature can enhance the user experience by making it easier for end-users to find and apply the appropriate sensitivity labels. This can lead to better compliance with data protection policies and reduce the risk of data breaches.
- Roles Benefiting: End Users, Data Protection Officers
- Reference: [Microsoft Sensitivity Labels](https://learn.microsoft.com/en-us/microsoft-365/compliance/sensitivity-labels)

- Improved Reporting and Analytics
- Opportunity: The modernization may provide enhanced reporting capabilities regarding label usage and compliance. This can help IT operations to monitor the effectiveness of sensitivity labels and make data-driven decisions for future improvements.
- Roles Benefiting: IT Operations, Compliance Analysts
- Reference: [Microsoft Compliance Center](https://learn.microsoft.com/en-us/microsoft-365/compliance/compliance-center-overview)

Potentional Risks**

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Data Protection**

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Hypothetical Work Council Statement**

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DPIA Draft**

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