374723 – Outlook: Prepare for Meetings with Copilot in the new Outlook for Windows and web

Product:

Copilot, Microsoft Graph, Outlook

Platform:

Developer, Web, Windows Desktop, World tenant

Status:

In development

Change type:

Links:

Details:

With so many of us in back-to-back meetings, it can be a real struggle to stay on top of pre-reads, action items, and even what each meeting is about. Copilot can identify and summarize the key points so you can show up prepared in just a few minutes. When you have an upcoming meeting, Copilot proactively shows you a "Prepare" button in your inbox which helps you quickly get context for the meeting providing a summary of the meeting and showing and summarizing relevant files leveraging the power of the Microsoft Graph. Now you have all the most important details you need and can arrive prepared and ready to engage in a productive conversation. This feature will be available in the new Outlook for Windows and web. #newoutlookforwindows

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
General Availability

Created:
2024-04-02

updated:
2024-09-06

Docu to Check

XXXXXXX ... free basic plan only

MS workload name

XXXXXXX ... free basic plan only

Direct effects for Operations**

- Impact on IT Operations and Services
- Integration with Microsoft Graph
- Potential for increased load on network resources due to data retrieval and processing.
- Dependency on Microsoft Graph's availability and performance, which could affect the Copilot feature's functionality.
- Roles impacted: IT Network Administrators, IT Service Managers.
- User Training and Support
- Need for updated training materials and support documentation to help users understand and utilize the new Copilot feature effectively.
- Increased volume of support tickets as users adapt to the new functionality, potentially straining IT support resources.
- Roles impacted: IT Support Staff, Training Coordinators.

- Impact on IT Users and Administrators
- User Experience and Productivity
- Users may experience a learning curve as they adapt to the new feature, which could temporarily disrupt their workflow.
- Potential for improved meeting preparation and productivity once users become familiar with the Copilot functionality.
- Roles impacted: End Users, Team Leaders.
- Administrative Oversight and Compliance
- Administrators will need to monitor the usage of the Copilot feature to ensure compliance with data privacy and security policies, especially regarding sensitive meeting content.
- Possible need for adjustments in access controls and permissions related to the new feature.
- Roles impacted: IT Compliance Officers, IT Administrators.

References:
- Microsoft Copilot Overview: [Microsoft Official Documentation](https://www.microsoft.com/en-us/microsoft-365/copilot)
- Outlook New Features: [Microsoft Outlook Blog](https://www.microsoft.com/en-us/microsoft-365/blog/)

Data Protection**

XXXXXXX ... paid membership only