MC762512 – Retirement of Policy Management for Draft with Copilot in Outlook (archived)

Product:

Copilot, eDiscovery, Outlook

Platform:

World tenant

Status:

Change type:

User impact, Admin impact, Retirement

Links:

Details:

Summary:
The message announces the retirement of the Policy Management feature for Draft with Copilot in Outlook on April 15, 2024. Administrators will no longer be able to disable Draft with Copilot in Outlook, and instead, eDiscovery for Copilot in Outlook is recommended.

Details:
We will be retiring the feature from Cloud Policy service for Microsoft 365. Instead, we recommend the utilization of eDiscovery for Copilot in Outlook which is where we will continue to invest our development resources.
[When this will happen:]
April 15, 2024

Change Category:
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Scope:
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Release Phase:

Created:
2024-03-31

updated:
2024-03-31

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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More Info URL

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Direct effects for Operations**

- Impact on IT Operations
- Loss of control over Draft with Copilot feature
- Administrators will no longer be able to disable this feature, potentially leading to unintended usage.
- Role impacted: IT Administrators
- Increased reliance on eDiscovery for compliance and monitoring
- Administrators must adapt to new processes for managing compliance and data governance.
- Role impacted: Compliance Officers, IT Administrators

- Impact on IT Services
- Transition to eDiscovery for Copilot
- Organizations will need to ensure that eDiscovery is properly configured and that staff are trained to use it effectively.
- Role impacted: IT Support Staff, Compliance Officers
- Potential service disruptions during the transition
- Users may experience temporary issues as the organization shifts from Cloud Policy to eDiscovery.
- Role impacted: All IT Users

- Impact on IT Users
- Changes in user experience with Draft functionality
- Users may face challenges adapting to the new Draft with Copilot features without the ability to disable them.
- Role impacted: End Users, Business Analysts
- Increased training requirements
- Users will need training on how to effectively utilize eDiscovery for Copilot features.
- Role impacted: End Users, Training Coordinators

- Dependencies and Interdependencies
- Integration with other Microsoft 365 services
- The retirement of this feature may affect how other services interact with Outlook, requiring updates or changes.
- Role impacted: IT Administrators, Application Developers
- Data retention and compliance policies
- Organizations must review and potentially update their data retention policies to align with the new eDiscovery processes.
- Role impacted: Compliance Officers, Legal Teams

- Overall Organizational Impact
- Shift in resource allocation towards eDiscovery
- Organizations may need to allocate more resources to eDiscovery management and training.
- Role impacted: IT Management, Compliance Officers

References:
- Microsoft Support: [Draft an email message with Copilot in Outlook](https://support.microsoft.com/office/draft-an-email-message-with-copilot-in-outlook-3eb1d053-89b8-491c-8a6e-746015238d9bID0EDBH=New_Outlook)
- Microsoft Support: [Draft an email message with Copilot in Outlook](https://support.microsoft.com/en-us/office/draft-an-email-message-with-copilot-in-outlook-3eb1d053-89b8-491c-8a6e-746015238d9b)

Opportunities**

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Potentional Risks**

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