526791 – Microsoft Purview: Data Loss Prevention- Show remote machine information on File Copy to Remote Desktop

Product:

Purview, Purview Communication Compliance, Purview compliance portal, Purview Data Loss Prevention

Platform:

Web, Windows Desktop, World tenant

Status:

In development

Change type:

Links:

Details:

Admin should be able to see destination machine information when end-user copy a sensitive file to a remote machine through RDP.

Change Category:
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Scope:
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Release Phase:
General Availability, Preview

Created:
2025-11-17

updated:
2026-01-21

Public Preview Start Date

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Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Data Security Risk
Without proper preparation, sensitive data may be copied to unauthorized remote machines, leading to potential data breaches.
   - roles: Data Protection Officer, IT Security Manager
   - references: https://www.microsoft.com/en-us/security/blog/2021/06/15/understanding-data-loss-prevention-in-microsoft-365/, https://www.csoonline.com/article/3531230/what-is-data-loss-prevention-dlp.html

User Experience Disruption
End-users may experience delays or errors when copying files to remote machines if the system is not properly configured to handle the new feature.
   - roles: End User, IT Support Specialist
   - references: https://www.techrepublic.com/article/how-to-improve-user-experience-in-it-support/, https://www.forbes.com/sites/bernardmarr/2021/01/25/the-importance-of-user-experience-in-it/?sh=5c1c1c4e1b4e

Configutation Options**

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Data Protection**

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IT Security**

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explanation for non-techies**

Imagine you're in a large office building with multiple rooms. Each room has its own purpose and rules about what can be taken in or out. Now, think of sensitive company data as valuable items in these rooms. Just like you wouldn't want someone to walk out with a priceless painting without knowing where it's going, companies want to track where their sensitive data is being moved, especially if it's being sent to another location.

Microsoft Purview's Data Loss Prevention (DLP) feature acts like a security system that alerts the admin when someone tries to move sensitive data, such as a confidential document, to another "room" or, in this case, a remote machine via Remote Desktop Protocol (RDP). It's like having a logbook that records not just the fact that the painting is being moved, but also where it's going.

When an employee copies a sensitive file to a remote machine, Purview DLP allows the admin to see information about the destination machine. This is similar to noting the destination address when shipping a package. Knowing where the data is headed helps ensure that it remains secure and that only authorized locations receive it.

This feature is particularly useful for maintaining compliance with data protection regulations. It provides transparency and accountability, much like a security camera in a museum that records the movement of valuable items. By tracking the destination of sensitive files, companies can better protect their data and prevent unauthorized access or leaks.

In summary, Microsoft Purview's DLP feature helps organizations monitor and control the movement of sensitive data to remote machines, ensuring that it is handled securely and in compliance with company policies.