check before: 2025-12-01
Product:
Outlook
Platform:
US Instances, Windows Desktop, World tenant
Status:
In development
Change type:
Links:
Details:
Users can set up Outlook rules to play a sound or show a desktop alert whenever an email that matches your chosen conditions arrives, whether it’s from a specific person, includes certain words, or meets any other rule criteria you define. These features help you stay alerted to the emails that matter most. #newoutlookforwindows
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2025-07-03
updated:
2025-11-17
Docu to Check
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
Email Notification Overload
If users set up multiple sound alerts for various email rules without proper preparation, it can lead to notification fatigue, causing users to miss important emails or become desensitized to alerts.
- roles: End Users, IT Support
- references: https://www.forbes.com/sites/forbestechcouncil/2021/09/30/how-to-avoid-email-fatigue-in-the-workplace/, https://www.hbr.org/2020/01/why-you-should-stop-checking-your-email
Distraction and Decreased Productivity
Unprepared implementation of sound alerts can create distractions in the workplace, leading to decreased productivity as users are frequently interrupted by notifications.
- roles: End Users, Managers
- references: https://www.businessnewsdaily.com/10025-email-distractions.html, https://www.inc.com/jessica-stillman/why-you-should-stop-checking-your-email-every-5-minutes.html
Configutation Options**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-11-17 | RM Release | October CY2025 | December CY2025 |
| 2025-08-08 | RM Cloud Instance Tags | GCC, GCC High, DoD | Worldwide (Standard Multi-Tenant), GCC, GCC High, DoD |
| 2025-08-08 | RM US gov only | True | False |
| 2025-08-08 | RM Description | You will be able to set up Outlook rules to play a sound whenever an email that matches your chosen conditions arrives - whether it’s from a specific person, includes certain words, or meets any other rule criteria you define. This feature helps you stay alerted to the emails that matter most. #newoutlookforwindows | Users can set up Outlook rules to play a sound or show a desktop alert whenever an email that matches your chosen conditions arrives, whether it’s from a specific person, includes certain words, or meets any other rule criteria you define. These features help you stay alerted to the emails that matter most. #newoutlookforwindows |
Last updated 3 weeks ago ago
