496151 – Microsoft Purview: Data Lifecycle Management- Introduction of secure workflow to bypass retention holds and delete content on OneDrive and SharePoint Online

Product:

Copilot, OneDrive, Purview, Purview Communication Compliance, Purview compliance portal, SharePoint, Teams

Platform:

Online, Web, World tenant

Status:

Launched

Change type:

Links:

MC1115304

Details:

We’re introducing a new capability in Microsoft Purview Data Lifecycle Management to bypass retention policies and delete content from OneDrive and SharePoint Online before the hold or retention policy duration expires. This feature helps organizations manage Copilot-related artifacts—such as Teams recordings and transcripts—independently of OneDrive retention polices, so organizations can decide how long they want to keep and when to delete this content. The feature includes support for simulation testing, audit, and disposition reviews, and introduces admin policy authoring flows. These flows are governed by Microsoft Purview role groups to enable the creation and enforcement of defensible deletion policies. #copilotcontrolsystem

Change Category:
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Scope:
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Release Phase:
General Availability, Preview

Created:
2025-06-18

updated:
2026-01-21

Public Preview Start Date

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Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Please, look at the most relevant linked item for details

explanation for non-techies**

Imagine you have a large filing cabinet where you store all your important documents. You have a rule that says you must keep certain documents for a specific period before you can throw them away. This is similar to how retention policies work in digital environments like OneDrive and SharePoint Online, where files are kept for a certain time before they can be deleted.

Now, let's say you have a special type of document, like meeting notes or recordings, that you want to manage differently. Maybe you want to keep these for a shorter period or delete them sooner for security reasons. This is where the new feature in Microsoft Purview comes in. It allows you to bypass the usual rules for these specific types of content, like Teams recordings and transcripts, and decide on a different timeline for when they should be deleted.

Think of it as having a special drawer in your filing cabinet where you can store these unique documents. You have the flexibility to decide when to clean out this drawer, independent of the rules for the rest of the cabinet. This feature also lets you test out these new rules in a safe environment before applying them, ensuring everything works as expected. Plus, it keeps a record of these actions, so you can review them later if needed.

This capability is particularly useful for organizations that need to manage sensitive information efficiently and securely. It provides a way to create specific rules for different types of content, ensuring that data is handled according to the organization's needs and compliance requirements.