495548 – Outlook: Editor (Proofing and Spellcheck) for GCC Mod

Product:

Outlook

Platform:

US Instances, Web, Windows Desktop, World tenant

Status:

Launched

Change type:

Links:

Details:

Automatic spelling and grammar checking when composing an email message. Corrections are underlined on the draft, and clicking on them reveals suggested corrections. #newoutlookforwindows

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
General Availability

Created:
2025-05-30

updated:
2025-10-07

Docu to Check

XXXXXXX ... free basic plan only

MS workload name

XXXXXXX ... free basic plan only

summary for non-techies**

XXXXXXX ... free basic plan only

Direct effects for Operations**

User Experience Degradation
If the new proofing and spellcheck feature is implemented without proper preparation, users may experience delays in email composition due to real-time corrections and suggestions, leading to frustration and decreased productivity.
   - roles: Email Users, Support Staff
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/whats-new-in-outlook-october-2023/, https://www.techradar.com/news/microsoft-outlook-2023-new-features

Increased Support Tickets
The introduction of automatic spellcheck may lead to an increase in support tickets as users may not understand how to use the new feature or may find it intrusive, resulting in a higher workload for IT support teams.
   - roles: IT Support, End Users
   - references: https://www.zdnet.com/article/microsoft-outlook-2023-new-features-and-changes/, https://www.forbes.com/sites/johnkoetsier/2023/10/02/microsoft-outlook-2023-new-features/

Configutation Options**

XXXXXXX ... paid membership only

explanation for non-techies**

When you compose an email in Outlook, you might notice a new feature that automatically checks your spelling and grammar. Think of it like having a helpful assistant who reads over your shoulder as you type, pointing out any mistakes with a gentle underline. Just like when a teacher marks errors in a student's essay, these underlines are there to help you improve your writing. If you click on the underlined word or phrase, you'll see suggestions for corrections, much like a friend offering advice on how to phrase something better.

This feature is similar to having a spellchecker in a word processor, but now it's integrated directly into your email platform. Imagine you're writing a letter by hand, and every time you make a mistake, a little red pen appears to suggest a correction. That's essentially what this new Outlook feature does, but digitally and automatically.

For those who manage or work in HR, this means you can send out emails with more confidence, knowing that common spelling and grammar errors are less likely to slip through. It's like having a safety net that ensures your communication is clear and professional. This tool is available for users worldwide, and it's being developed for both desktop and web versions of Outlook, making it accessible no matter where or how you access your emails.