494839 – Microsoft Purview compliance portal: Scanner data export for custom reporting

Product:

Purview, Purview Communication Compliance, Purview compliance portal

Platform:

US Instances, Windows Desktop, World tenant

Status:

In development

Change type:

Links:

Details:

Learn about the state of your scanned repositories and create custom reports with the information protection scanner. Labeling, classification and protection actions on scanned files are stored in SQL tables that form a foundation to feed into custom reports.

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
General Availability, Preview

Created:
2025-05-23

updated:
2026-01-21

Public Preview Start Date

XXXXXXX ... free basic plan only

Docu to Check

XXXXXXX ... free basic plan only

MS workload name

XXXXXXX ... free basic plan only

summary for non-techies**

XXXXXXX ... free basic plan only

Direct effects for Operations**

Data Loss Risk
Without proper preparation, changes to the Microsoft Purview compliance portal may lead to unintentional data loss during the export process, affecting the integrity of compliance reports.
   - roles: Compliance Officer, Data Analyst
   - references: https://techcommunity.microsoft.com/t5/security-compliance-identity/microsoft-purview-compliance-portal-scanner-data-export-for/ba-p/3741230

User Experience Degradation
Changes implemented without adequate testing may result in a degraded user experience, such as slow performance or errors in report generation, impacting user satisfaction and productivity.
   - roles: End User, IT Support Specialist
   - references: https://techcommunity.microsoft.com/t5/security-compliance-identity/microsoft-purview-compliance-portal-scanner-data-export-for/ba-p/3741230

Configutation Options**

XXXXXXX ... paid membership only

Data Protection**

XXXXXXX ... paid membership only

IT Security**

XXXXXXX ... paid membership only

explanation for non-techies**

Imagine you have a large library filled with books, and you want to know exactly what kinds of books you have, how they're organized, and if any special measures are needed to protect them. In the world of IT, Microsoft Purview's compliance portal acts like a sophisticated librarian that helps you manage and report on your digital files.

The compliance portal includes a tool called the information protection scanner. Think of this scanner as a highly efficient librarian assistant that goes through your digital "library" or repositories, examining each "book" or file. It checks the labels on these files, categorizes them, and applies any necessary protective measures, much like how a librarian might label books by genre and ensure rare books are kept in a secure section.

The scanner keeps track of all this information in an organized manner, storing details about each file in a structured format, similar to how a library might use a database to track its inventory. This structured data is stored in SQL tables, which are like digital filing cabinets that keep everything neat and accessible.

These SQL tables are crucial because they form the foundation for creating custom reports. Imagine needing a report on how many mystery novels are in your library or how many books require special handling. In the digital realm, you can generate similar reports to understand the state of your files, their classifications, and the protective actions taken.

By using this information, you can create tailored reports that provide insights into your digital environment, helping you make informed decisions about data management and compliance. This is particularly useful for organizations that need to adhere to specific regulations or internal policies, ensuring that all digital "books" are in order and protected as needed.