493748 – Microsoft Purview compliance portal: Advanced label-based protection for non-Office/PDF files with the Microsoft Purview Information Protection Client

Product:

Purview Communication Compliance, Purview Information Protection

Platform:

US Instances, Windows Desktop, World tenant

Status:

Launched

Change type:

Links:

Details:

This feature enhances secure collaboration in your organization by using the Information Protection Filer Labeler and Viewer to apply protection from Endpoint DLP. Protected non-Office/PDF files preserve their native file format on-device and can be opened in third party applications. On egress from the machine, these files are protected as PFILEs.

Change Category:
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Scope:
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Release Phase:
General Availability, Preview

Created:
2025-05-16

updated:
2025-08-20

Public Preview Start Date

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Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Data Loss Prevention Failure
If the change is implemented without proper preparation, there may be a failure in data loss prevention mechanisms, leading to unauthorized access to sensitive information.
   - roles: IT Security Manager, Compliance Officer
   - references: https://www.microsoft.com/en-us/security/blog/2021/06/15/understanding-data-loss-prevention-in-microsoft-365/

User Experience Disruption
Users may experience disruptions in their workflow due to the new protection mechanisms, leading to confusion and decreased productivity when accessing non-Office/PDF files.
   - roles: End User, IT Support Specialist
   - references: https://www.forbes.com/sites/bernardmarr/2021/05/10/the-impact-of-technology-on-user-experience/?sh=5c1c1c1e7b8e

Compatibility Issues with Third-Party Applications
The implementation of advanced label-based protection may lead to compatibility issues with third-party applications, causing errors or inability to open protected files.
   - roles: Application Developer, IT Support Specialist
   - references: https://www.techradar.com/news/what-is-application-compatibility-and-why-is-it-important

Configutation Options**

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Opportunities**

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Potentional Risks**

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Data Protection**

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IT Security**

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Hypothetical Work Council Statement**

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DPIA Draft**

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explanation for non-techies**

Imagine you have a secure vault for your important documents. In the past, you might have had a vault that only worked with certain types of documents, like Word or PDF files. However, now there's a new feature that allows you to protect a wider variety of documents, even those that aren't Word or PDF, while still keeping them in their original format.

Think of it like having a universal lock that can be applied to any type of document, ensuring that only authorized people can access them. This is what the Microsoft Purview Information Protection Client does. It uses a special label, much like a digital tag, to protect these files. This label ensures that the file remains secure when it's stored on your computer and even when it's shared with others.

When these files leave your computer, they are wrapped in an extra layer of protection, like putting them in a sealed envelope. This envelope is called a PFILE, and it ensures that the document remains secure even when it's outside your direct control.

This feature is particularly useful for organizations that need to share sensitive information securely, as it allows for safe collaboration without worrying about unauthorized access. It's like having a trusted courier who ensures that your sealed envelope reaches the right person without being tampered with.

This enhancement is available for various environments, including government and defense sectors, ensuring that even the most sensitive data can be handled with care.