493318 – Microsoft Teams: Shared spaces insights in the Pro Management portal

Product:

Teams

Platform:

Teams And Surface Devices, US Instances, Web, World tenant

Status:

Launched

Change type:

Links:

(MC1094074)

Details:

The new shared spaces insights page in the Pro Management portal provides IT with customized utilization insights, including time-series data visualizations, for shared spaces beginning with Teams Rooms. The feature uses calendar data and occupancy signals from Teams Rooms to track usage with filters for location, business hours, days of the week, and date ranges making it easy to see how spaces are being used. Future updates will include desk and BYOD room spaces. Available with a Teams Rooms Pro license.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2025-06-03

updated:
2025-09-06

Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Please, look at the most relevant linked item for details

explanation for non-techies**

Imagine you are managing a large office building with various meeting rooms and workspaces. You want to know how often each room is used, which times are busiest, and whether some spaces are underutilized. Traditionally, you might have had to walk around and manually check or rely on booking systems that only tell part of the story.

The new shared spaces insights feature in the Pro Management portal for Microsoft Teams is like having a smart building manager who provides you with detailed reports on how each room is being used. It collects data from Teams Rooms, which are equipped with sensors and calendars, to give you a clear picture of room usage. Think of it as a fitness tracker for your office spaces, showing you patterns over time with easy-to-understand graphs and charts.

For example, if you notice that a particular meeting room is always booked on Monday mornings but sits empty on Friday afternoons, you can make informed decisions about how to better allocate resources or encourage flexible work arrangements. The system allows you to filter this information by location, business hours, days of the week, and specific date ranges, so you can tailor the insights to your needs.

Future updates will expand this capability to include desks and BYOD (Bring Your Own Device) room spaces, offering even more comprehensive insights. To access these features, a Teams Rooms Pro license is required, ensuring that your organization has the tools it needs to optimize space usage efficiently.