492742 – Microsoft Viva: Viva Learning – Notification Settings

Product:

Microsoft Viva, Microsoft Viva Learning

Platform:

Web, Windows Desktop, World tenant

Status:

Rolling out

Change type:

Links:

Details:

Admins can now enable/disable all learning-related notifications from a centralized settings page.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2025-05-09

updated:
2025-09-25

Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Notification Overload
If notifications are not properly managed, users may experience notification fatigue, leading to decreased engagement with learning materials.
   - roles: End Users, Learning Administrators
   - references: https://www.forbes.com/sites/bernardmarr/2021/03/01/the-importance-of-notification-management-in-the-digital-age/, https://www.microsoft.com/en-us/microsoft-365/blog/2021/02/02/introducing-microsoft-viva-a-new-employee-experience-platform/

User Confusion
Changes in notification settings without prior communication may lead to confusion among users regarding what notifications they will receive, impacting their learning experience.
   - roles: End Users, IT Support Staff
   - references: https://www.cio.com/article/360123/how-to-manage-user-expectations-during-it-changes.html, https://www.microsoft.com/en-us/microsoft-365/blog/2021/02/02/introducing-microsoft-viva-a-new-employee-experience-platform/

Configutation Options**

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explanation for non-techies**

Imagine you are in charge of a large office building, and you have the ability to control all the lights from a single switchboard. Instead of having to go to each room to turn the lights on or off, you can do it all from one place. This makes it much easier to manage and ensures that everything is consistent across the building.

In a similar way, Microsoft Viva Learning has introduced a centralized settings page for managing notifications. This means that administrators can now control all learning-related notifications from one location. Instead of having to adjust settings for each individual user or department, they can make changes that apply to everyone at once. This is like having that switchboard for the office lights, but for notifications instead.

For managers, HR staff, or lawyers, this means less time spent on administrative tasks and more time focusing on what really matters. It ensures that everyone receives the same information and updates, reducing the chance of miscommunication. Just as a well-lit office can improve productivity and morale, having a streamlined notification system can enhance the learning experience for employees.

By enabling or disabling notifications from this centralized page, organizations can tailor the learning environment to better fit their needs. Whether they want to keep everyone informed about new learning opportunities or reduce the number of notifications to avoid overwhelming employees, the choice is in their hands. This flexibility can help create a more efficient and effective learning culture within the organization.