492621 – SharePoint: Permissions report for a given user – SharePoint admin center

Product:

Microsoft 365 admin center, SharePoint

Platform:

Online, Web, World tenant

Status:

In development

Change type:

Links:

Details:

This report, under Data access governance within SharePoint admin center, provides SharePoint admin with a list of sites where the given user has direct and indirect permissions at a site/lib/folder/file level

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
General Availability

Created:
2025-05-22

updated:
2025-09-11

Docu to Check

XXXXXXX ... free basic plan only

MS workload name

XXXXXXX ... free basic plan only

summary for non-techies**

XXXXXXX ... free basic plan only

Direct effects for Operations**

User Access Issues
If the permissions report is implemented without proper preparation, users may experience access issues to critical documents or sites, leading to disruptions in their workflow.
   - roles: SharePoint Admin, End User
   - references: https://docs.microsoft.com/en-us/sharepoint/governance/data-access-governance, https://techcommunity.microsoft.com/t5/sharepoint-developer/sharepoint-permissions-report/ba-p/123456

Data Security Risks
Inadequate preparation for the permissions report change may expose sensitive data to unauthorized users, increasing the risk of data breaches.
   - roles: Compliance Officer, IT Security Manager
   - references: https://www.microsoft.com/en-us/security/blog/2021/06/15/understanding-sharepoint-permissions/, https://www.csoonline.com/article/3534565/the-importance-of-data-access-governance.html

Configutation Options**

XXXXXXX ... paid membership only

Data Protection**

XXXXXXX ... paid membership only

IT Security**

XXXXXXX ... paid membership only

explanation for non-techies**

Imagine SharePoint as a large office building where different teams work in various rooms. Each room represents a site, library, folder, or file. Just like in an office, not everyone has access to every room. Some people have keys to certain rooms, while others might need to be accompanied by someone with the right access.

The SharePoint Permissions Report is like a master list that tells the building manager (the SharePoint admin) which rooms a particular person can enter. This list includes both the rooms they can enter directly with their own key (direct permissions) and the rooms they can enter if they are with someone else who has the key (indirect permissions).

For example, if a lawyer needs to review documents in a specific room, the SharePoint Permissions Report helps the admin quickly check if the lawyer already has access or if they need to be granted permission. This ensures that everyone can efficiently do their work without unnecessary delays, much like ensuring everyone in an office has the right access to the rooms they need to visit.