490050 – Microsoft Teams: Teams Town hall screen management privileges in Teams Rooms on Windows

Product:

Teams

Platform:

Teams And Surface Devices, US Instances, World tenant

Status:

Launched

Change type:

Links:

MC1090688

Details:

When the Teams Room on Windows is a co-organizer or a presenter in a town hall, privileges can be granted to start or end the event, manage what attendees see, and promote attendees as presenters, ensuring a smoother and more organized event experience. This feature is available with Teams Rooms Pro.

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
General Availability

Created:
2025-05-09

updated:
2025-10-18

Docu to Check

XXXXXXX ... free basic plan only

MS workload name

XXXXXXX ... free basic plan only

summary for non-techies**

XXXXXXX ... free basic plan only

Direct effects for Operations**

Please, look at the most relevant linked item for details

explanation for non-techies**

Imagine hosting a large town hall meeting in a physical auditorium. You have a team of organizers and presenters who help manage the event. In this scenario, the auditorium itself is like the Teams Room on Windows. When this "auditorium" is given co-organizer or presenter privileges, it can play a more active role in the event.

Just as an auditorium manager might start or end the event by opening or closing the doors, the Teams Room can start or end the virtual town hall. This ensures that the event begins and concludes smoothly, without relying solely on individual presenters.

Additionally, managing what attendees see is similar to controlling the lighting and screens in the auditorium. The Teams Room can ensure that the right content is displayed at the right time, much like a technician might adjust the spotlight or switch the presentation slides during a live event.

Promoting attendees to presenters is akin to inviting someone from the audience to come up on stage and speak. The Teams Room can facilitate this transition, allowing for a dynamic and interactive event where attendees can easily become part of the presentation.

These capabilities, available with Teams Rooms Pro, make virtual town halls more organized and efficient, much like having a well-coordinated team running a live event in a physical space. This ensures that everything runs smoothly, providing a seamless experience for both presenters and attendees.