480728 – OneDrive: OneDrive files as knowledge sources for agents

Product:

Copilot, OneDrive, SharePoint

Platform:

Online, Web, World tenant

Status:

Rolling out

Change type:

Links:

Details:

Allow files from OneDrive to be added as a grounding source in the Sources tab when creating a custom agent. This would apply to agents created from both OneDrive and SharePoint.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2025-02-25

updated:
2025-10-09

Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Data Accessibility Issues
If the change is implemented without preparation, users may face difficulties accessing OneDrive files, leading to delays in retrieving necessary information for their tasks.
   - roles: Knowledge Workers, IT Support Staff
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2021/11/02/introducing-onedrive-files-as-knowledge-sources-for-agents/, https://techcommunity.microsoft.com/t5/microsoft-365-developer-blog/introducing-onedrive-files-as-knowledge-sources-for-agents/ba-p/2871230

User Experience Disruption
The integration of OneDrive files into the agent creation process may confuse users if they are not adequately trained, resulting in a negative user experience and potential errors in agent setup.
   - roles: End Users, Training Coordinators
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2021/11/02/introducing-onedrive-files-as-knowledge-sources-for-agents/, https://techcommunity.microsoft.com/t5/microsoft-365-developer-blog/introducing-onedrive-files-as-knowledge-sources-for-agents/ba-p/2871230

Configutation Options**

XXXXXXX ... paid membership only

explanation for non-techies**

Imagine you have a library of documents stored in your office, and you need to train a new employee. Instead of explaining everything from scratch, you could hand them a set of files that contain all the necessary information they need to know. This is similar to what is happening with OneDrive and SharePoint in the context of creating custom agents.

In the digital world, OneDrive and SharePoint are like those libraries, but online. They store all your important files and documents. Now, when you're setting up a digital assistant or "agent" to help with tasks, you can use these files as a source of knowledge. It's like giving the agent access to your library so it can learn and provide better assistance.

Think of it as having a well-organized filing cabinet that your assistant can access anytime it needs to find information. By allowing OneDrive files to be added as a grounding source, the agent can refer to these documents to answer questions or perform tasks more effectively. This means that whether the files are stored in OneDrive or SharePoint, they can be used to enhance the agent's capabilities.

This change is particularly useful for businesses that rely on Microsoft 365 tools, as it integrates seamlessly with the existing infrastructure. It ensures that the digital agents are not just relying on pre-programmed responses but can actually pull from a rich source of information that is specific to your organization. This can lead to more accurate and relevant assistance, much like a well-informed employee who knows where to find the right information when needed.